I am making a simple database for the computer laboratory in school (my place of work). Actually it is a Automated Logbook System. Here's the Problem. I want to make a form that will prompt me whenever I enter the data(ID number) of the user(student) 3 times already for the current week.
The message box will more likely prompt.
The Data already entered 3 times this week!!!
What is the best way to warn a user if a record already exists?I've looked at some examples that use an SQL SELECT statement with a recordset to compare existing records against the one the user is entering but i'm not sure which event this should be triggered by - eg; would it be the control's 'After Update' ,on 'Dirty' or 'Change' event? Would the record have been saved when the 'After Update' is fired- if not then it would not be found in the recordset and the SQL would not work....
how to create a textbox function that automatically searches and completes the textboxt based on exisitng records (like the cell autocomplete feature in Excel)? This could then populate the form with the existing record fields (if found ) and the user could update the record if necessary?
I have a simple application where a user clicks on the name of the person he wants to update from a drop down box.
The record is then retrieved and the fields are filled on the form.
The user will then enter a value in the # in household field.
The user is then required to click on the save button to write the record for this person.
I do not have strong users and they invariably forget to save the record and go on to the next person, resulting in the record not being updated.
I coded a message box as part of the save button which displays "person was successfully updated" and then instructed the user to make sure that they see this message before they go on to the next person. They still fail to update correctly.
My question:
Is there a way when the user selects a person from the drop down box and it is loaded on the form, to warn the user that they have NOT updated this person, before they go to the next person?
I don't know what else I can do with these users. They are all volunteers and elderly and the application is for a Food Pantry.
How I would go about appending data to a table that has been entered by a user on a form.
My initial idea to tackle this was to create a number of text boxes as a method of user input which would all then transfer to a table but this doesn't have much longevity to it(if the database requires additional columns to be added, etc.)
The setup at the moment is two tables, a main table, and a temporary table(which is where I intend to first store the user input, this is so that the user can view what they have entered and make any necessary changes(undo))
I'm wondering if there are any easier ways to go about this such as, a msgbox appears and asks the user to enter each individual column data for a row. This doesn't sound like the most efficient way but efficiency isn't a priority right now and is something I'll look at later.
I'd like it so that a user can input data into a number of text boxes, a button has an onclick event that will append all entered values to the temporary table, this is then relayed(I'm assuming through requery?) back to the user as a way of checking before really adding it to the main database, and then if they're happy there is another button which is then enabled so they can add it to the main database.
I stumbled upon the Option Group function just yesterday and, happy as a clam, I created a group with 2 options in radio button style. I assigned the values to a field called Registration_Type as the 2 options are "Confirmed Registrants" and "Prospective Attendees".
[Great. That part works well. When I look at the table, a 1 or a 2 is in that field so it's great to know how to control accidental ticking of radio buttons (previous 450 records or so didn't have this option group functionality so one might easily tick one of the buttons. So one part of controlling option group I know I can handle via the table itself for now.]
The challenge is how to ensure the user always ticks one or the other ... I went back to the main table and tested the 'required entry' option for the Registration_Type field but forcing an action like this is not ideal in my mind. The usual error message vagueness for the average user is no good and I don't want to limit the user so much.
Is there a way to simply have a popup come up warning that neither radio button was ticked? Perhaps something linked to the form - i.e., maybe "after update"?? I only learned about attaching code to before and after update on controls a couple of days ago, so not sure if this would be best approach.
Just something to let the user know that nothing has been ticked in the option group as that controls in which of 2 reports the data will show up in so any record not ticked might mean a registrant being left out, which would be rather disastrous <g>.
Hi,
I am currently building a stock control system in access. I have a form with which the user selects a stock item from 3 combo boxes (stock name, stock weight and stock grade). The combo box links to a table of stock items. A stock item is made up of a name, weight and grade (all separate fields in the stock items table).
I wish to setup the form so as the user selects the stock name from the first combo box. Based on the value selected by the user, the appropriate stock weight(s) assoicated with that stock name will be displayed in another combo box.
Basically, I wish to take the result from one field in a form and apply its result to a query(?) in another field so as to filter(?) my result accordingly.
Hope that makes sense. Any suggestions?
Cheers
Turbojohn
I am attempting my first access database which tracks blood components in our medical facility. When a component is issued to a patient there is a button to push which links to a report that runs a query. The user must enter the unique key for the component at a promt, which ensures the report generated will be for that component only. My question is if there is a way to cpture and use that key automatically when pressing the button. If I need to clarify something, please let me know--I may not have the Access developer lingo down yet...
View 2 Replies View RelatedI have made a very simple log on form that requires the user to type in a user name and password. The user name and passwords are stored in a table. New users are added to this table to allow access to the database.
Is there a way I can add a counter to see how many times a particular user has logged onto the database?
Is there a way to make the password expire every 365 days requiring the user to reactivate their account and log in details.
Hello All,
I am creating a database that is supposed to capture the employee's type of work, time it takes to do the work, etc...
So far, it does what it's supposed to do but my record's are all over the place.
E.g. i have tables called:
tblDailyActivities - this table is supposed to store all record without sorting.
tblemployees - this table is supposed to have a list of employees and when maximized, all records associated to that particular employee should be listed.
However, the i have right now is that instead of listing it under the particular employee, it lists the employee's name individually for each item listed.
What i want is to for the tblemployees to be listed like tblfunctions.
see attached database since i probably am not making any sense right now.
Thank you,
John
I want to limit the numer of times a record can be entere into a table. After a record has been entered 3 times, I want an error message or validation rule to tell me it can't be done.
View 7 Replies View RelatedI am fairly new to access but so far I have been able to get what i need from it, until now. I am trying to find a way of comparing two sets of data to find out an employee's average productivty.
Table 1 -Hours Worked (by day)
- contains 'name' 'date' and '# of hours' worked
- an employee would enter the hours here on a daily basis
Table 2 - Contracts Keyed (by month)
- contains the number of contracts worked that is derived from seperate system
- this is entered on a monthly basis (so for example: John keyed 30 contracts for the month of January)
- the system i am pulling this info from does not have the ability to pull a daily count of contract per employee, only a range of dates and it then provides the sum for that range (unless I ran a query for each day, for each employee which would take me hours)
- employees dont have access to this system to enter their own # of contracts keyed on a daily basis.
- for entry, so far i have just been putting the first of the month and then the # of contracts.
In a nutshell, this is the calculation I am trying to create:
(Sum of "# of hours" for the month) / (total "# of contracts keyed" for the month) = employees average hourly productivity.
I have tried to do this with various types of queries and reports but with no luck, I get a prompt saying that access can't compare the 2 fields.
Is there a way to compare the data that is entered daily with the data i would enter monthly?
I am not sure where this thread should be in forms or queries. I have database which has 3 linked tables by ID in each table. I have built a query on the 3 tables, then created the form.
Now when I enter data on the form and save it, when I open up the said form again , the data is not there. Yet the data is in both the table and query
If I only use 1 table, then there is no problem. The record source for the form is the query, and the query uses the 3 tables.
I have a form that the user enters employees daily duties. I have code to run sql after the BoxNum field has data in it. I want it to look at the BoxNum field and the dropdown box for the task to see if the entered box number has already been completed for the task selected on the form. Here is what my code looks like now. The code runs but gives me the msgbox no matter if it is a made up box number and I also get a syntax error 3075.
Code:
Private Sub Text13_BeforeUpdate(Cancel As Integer)
Dim rs As DAO.Recordset
Dim strSQL As String
[code]....
I am developing a form where students have to enter their ID number but I want my form to check through a table of students and their IDs and flag up if the ID number does not exist in the table.
View 10 Replies View RelatedOn that form we have 4 tabbed pages, 3 of which get used regularly. Unfortunately though, the Notes page does not get used very often. The reason is because people say that they don't want to click on the page if there is not going to be any information there to read, and they don't want to enter information if no one is going to read it.
Therefore, I was wondering if there was a way to have the page name, "Notes", change color if notes have been typed? Or, maybe an asterisk (*) shows up next to the page name if notes have been typed.
I have a form with some vertical unbound text boxes, they are table headings for my data, but they need to be editable. I can enter data in them perfectly but once you close the form the data is lost. I would like the data to be saved on the form. I have tried turning them to labels but then they are not editable. What should I try next?
View 5 Replies View Relatedhow I record user log in/out times in a table with Access 2013.
View 2 Replies View RelatedI have a main form titled "projects" with a subform titled "inventory". They are linked by two fields "project" and "fiscal year" with a one to many relationship. These fields are also the primary keys in the main form. I also have the referential integrity option activated.
Whenever data is entered in the subform inventory, it duplicates the main form and all the other subforms linked to the main form. (I have about 11 other subforms linked to the main form). So if I enter 2 records in the inventory tab, there will be 2 records for the same project and fiscal year in the subform and all the other linked subforms with the same data, so it is almost like it is seeing the inventory subform as the main form. I have tried deleting the duplicate record from the main form, then it deletes the 2nd entry of the subform. I have attached a pdf with a print screen of the 2 duplicate records with the same fiscal year and project name.
I have another form called Notes that has a similar relationship, but doesn't have this problem. I think it might have something to do with the conversion. I originally created the database with Access 97 and we are now using Access 2007. Am I missing something that needs to be done in Access 2007 to link the 2 forms, so I can enter records in the subform without duplications?
Also, the database is split so there is a back end and front end. I have all the tables and relationships set in the back end.
How to disable fields in Access based on data entered in a previous field? For example if "yes" is chosen from a drop down show "Date field" if "no" is chose hide "Date Field".
View 2 Replies View RelatedI have a form that request the User to enter a Parcel ID number (99-9a-99-99aaa-aaa-aaaa). The sub form asks for the subdivision number, block number, and lot number. The subdivision number, block number and lot number are normally part of the Parcel ID number but sometimes they can be different. I want the sub form to fill in the Subdivision number, block number, and lot number as a default but allow the user to change the value if needed. currently the sub form will only show what is entered into the table itself if a change is made on the main form the sub form does not reflect the change.
View 3 Replies View RelatedI have look around in the forums, but I haven't found what I was looking for. I just maybe didn't use the correct search criteria. But anyway this is what I am looking for.
When a certain user Logon into the database. I would like the have a message sent just to that one particular user. Bottom line is. When a report is due and that user is responsible for it, I would like a notification go to that user.
Can this be done and how would one go about this?
Again thanks
Is there a clean way to:
1)Take two user dates as input at run time, e.g by a calendar GUI selection, or even just a string
2) Then return all rows from a table where the value of the date column is between those two values?
Thanks,
Dave
I am creating a database to track a student's course load in a degree program.
When the student enteres their ID on the first form I want to retain that value so subsequent forms and views display their records, or allow new entries/updates to different tables without re-entering their ID. I'm having no luck passing the value entered into the first form's text box to other processes selected prior to closing out the database.
Thank you.
Is it possible to have the user enter the number of top records to choose in a query?
I know that you can enter a number or percentage in the Top Values property of the query but I would like the user to be able to enter this number each time they run the query since it may be different each time and not always, say, the top 10 records.
I want a default value to equal the first 2 characters of field [first name] and first 3 characters of field [last name] and the numeric datevalue of [DOB] 'date of birth'.
In excel its easy,
C D E resultformula
AndrewTester12/12/1980AnTes-29567
Formula LEFT(c9,2)&LEFT(d9,3)&"-"&e9
How do I get same result in Access?
tried
Field 'PRN', a text field set as default =""""& left([first name],2}+LEFT(Last name],3), date()&""""
Access accepted the above statement but when I input user details the default doesn't work.
hi.. i have one table with fields 1-8
2 forms are used to fill in the details for each record using the primary key on each form.
eg
FORM1
jobid
date
day
time
price
FORM2
jobid
pickup
dropoff
vehicle
is there a way that on FORM1, i can indicate to my user whether or not any details have been entered into FORM2
maybe a colour system.. eg
if table.pickup and table.dropoff and table.vehicle are empty
form indicator on FORM1 is red (to show that none of the details on FORM2 have been entered)
else if table.pickup or table.dropoff or table.vehicle are not empty
form indicator on FORM1 is green (to show that atleast one of the fields on FORM2 has been entered)
it doesnt have to be a colour scheme, it can be wording.. eg
Form2 Empty, or Form2 Completed...
just some kind of sign to my user..
anyone ever tried or used something like this before?