Forms :: Record Availability Of Volunteers For Different Events In Database
Jul 14, 2013
I am trying to create a database that will record the availability of volunteers for different events.
So far, I have used access to create an availability table, that contains fields for event, date, name, shift 1, shift 2, shift 3.
I now want to create a form that will filter this table for a given event, then layout the form so that names appear down the left, date across the top, and then the shift 1 to 3 fields (which are yes/no fields) to appear in the body of the layout.
This is so the organising team can quickly enter this information (received by phone, email, fax) into the database. I have had a go with subforms within subforms but so far drawing blanks.
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Apr 22, 2013
I am trying to build a database for the handling of events for our clients. I therefore do have four tables named "Client", "Invitation", "Invitation status" and "Events". The table invitation includes an own primary key and the primary keys from the tables "Invitation", "Invitations status" and "Events" as so called secondary keys. I have now built an ongoing form, based on the "Client" table.
This form has a list field which includes the upcoming events. All our clients are listed below this form (as it is an ongoing form). After the name of the client I do have a drop down field calles "status" (source is the table "Invitation status" where we can remark if the client is invited, has confirmed his attend and so on.
The problem is now as follows: I am able to put in the status of a specific client for an event. The result is saved in the table as wanted. I am also able to change the status and this will be saved in the table as well. What doesn't work is that if I want to change the event, the status doesn't change. This means that if a client hast the status invited for event X he has the status for all events, which shouldn't be. The aim would be that if I am changing the event, the status also has to change.
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Feb 6, 2007
Hi,
I have been reading throguh various articles and learning a lot from you guys, so thank you very much. This place is a fantastic source of information, by far the best of anything i have found online.
I have a question which i would be grateful if someone could advise upon.
Access 2003. I have 4 tables:
list_accommodation (holding host family address details who offer accommodation to students)
id (autonum)
name (text)
address (text)
etc.....
list_rooms (table of rooms offered by host families)
room_id (autonum)
host_id (number) - joined to list_accommodation.id
room_name (text)
capacity (number)
students (student contact details who want accommodation!)
id (autonumber)
name (text)
dateofbirth (date)
address (text_
etc.....
bookings_accommodation (to hold the accomm bookings)
booking_id (autonum)
room_id (num) - joined to list_rooms.room_id
student_id (num) - joined to students.id
start_date (date)
end_date (date)
This structure therefore enables me to query if rooms are booked between dates:
SELECT bookings_accommodation.room_id, bookings_accommodation.start_date, bookings_accommodation.end_date
FROM list_rooms INNER JOIN bookings_accommodation ON list_rooms.room_id = bookings_accommodation.room_id
WHERE (((bookings_accommodation.start_date) Between DateAdd("d",0,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_start_date]) And DateAdd("d",-1,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_end_date]))) OR ((([end_date]-1) Between DateAdd("d",0,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_start_date]) And DateAdd("d","0",[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_end_date]))) OR (((bookings_accommodation.start_date)<DateAdd("d",0,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_start_date])) AND (([end_date]-1)>DateAdd("d","-1",[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_end_date])));
and therefore, using the 'booked' query i can therefore find out rooms are available.
SELECT list_rooms.room_id, list_rooms.room_name, list_rooms.capacity, list_rooms.description, list_rooms.host_id
FROM list_rooms LEFT JOIN qry_rooms_reserved ON list_rooms.room_id = qry_rooms_reserved.room_id
WHERE (((qry_rooms_reserved.room_id) Is Null));
----
so, now i have found out that there is a necessity to enable students to share a room (the bookings for a room may not happen at the same time). This means that i have to determine the capacity of a room and therefore if
the capacity is not full, then show as available.
I was wondering what the best approach to this may be?
I have added 'capacity' to list_rooms, but i am unsure as to how to go from there....
Any thoughts and advice woudl be really appreciated.
Many thanks
Phil.
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Oct 6, 2014
I have a project database where I keep track of the work in progress on monthly bookkeeping for our clients. I have a form where I use a ComboBox to select the client and another ComboBox to select whether a sales tax report must be filed Monthly, Quarterly or Annually. I have 17 CheckBoxes one for every month, quarter and year-end. I want the selection in the sales tax reporting ComboBox to trigger which CheckBoxes are available to check.
That is, if "Monthly" is selected in the ComboBox, then only the 12 monthly CheckBoxes are available to check (the 4 quarterly and 1 year-end CheckBoxes will be disabled). If "Quarterly" is selected in the ComboBox then only the 4 quarterly CheckBoxes are available to check. Of course, "Annual" is the third option. The disabling of CheckBoxes must be on a record by record basis. "Monthly" could be selected for one client (one record) and "Quarterly" for another client (another record).
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Dec 16, 2014
I am making a Car Rental database on Access 2010, and I have a list of the dates available to rent a car in a table. I want to be able to check what dates are available and select a date for hire in a form.
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Sep 28, 2013
A have a table of volunteers and a table of assignments. I can run a query/report of volunteers who are assigned. How do I create a query of who is not assigned.
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Dec 30, 2014
I have a form which has been in use for some time now, and works extremely well for all users; as part of a recent update to that form, I added a few events to various controls; most of them are message box prompts to remind the user to do something, but one is automatic entry of text into a memo field when another field is updated, and it is really this last one that is causing an issue.
There is a command button on the form which has an embedded macro, created using the wizard - it is probably the last, or one of the last few buttons that have a macro as opposed to VBA.
Essentially, when this button is clicked, I would like a duplicate of the current record to be made (thus giving it an Autonumber ID of its own), and if possible I would like this to be done without triggering any of the after update events on the form. Is there a way to disable these events and copy a record in its entirety, re-enabling the events at the end?
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Oct 24, 2012
I have created a system consisting of a data entry form etc. It was originally connected to one record source exported from a sharepoint site.I had to add a field to the sharepoint site and so i created this additional field and re-exported the data and changed the forms record source and all occurences in the code of previous to new record source.
However, this change of record source produces the following error on every single event.The expression On Load you entered as the event property setting produced the following error: member already exists in an object from which this object module derives.
I tried to break the code as soon as it hits the load function to track the error - but it doesn't even run this function so the code is not executing at all.When i connect back to the old record source it works fine.
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Apr 5, 2006
I need to give users the option to cancel a record they're creating. Whilst the delete code works fine, the following events in red no longer fire.
Private Sub cmdCancel_Click()
On Error GoTo Err_cmdCancel_Click
If MsgBox("Once YES is selected this cancel cannot be undone", vbQuestion + vbYesNo, "Are you sure you wish to cancel this entire record?") = vbYes Then
DoCmd.DoMenuItem acFormBar, acEditMenu, 8, , acMenuVer70
DoCmd.DoMenuItem acFormBar, acEditMenu, 6, , acMenuVer70
DoCmd.Close acForm, "frmNewRec"
DoCmd.Close acForm, "frmSelectNew"
DoCmd.OpenForm "frmSwitchboard"
End If
Exit_cmdCancel_Click:
Exit Sub
Err_cmdCancel_Click:
MsgBox "Record deleted"
Resume Exit_cmdCancel_Click
End Sub
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Feb 28, 2013
I am developing a claim tracking database that tracks dates of events that occur in the course of processing a claim; such as, Loss Date, Report Date, Estimate Date, Payment Date, etc.
I currently have the following tables set up:
tblClaim
ClaimID
ClaimNumber
tblEvents
EventID
EventName
tblClaimEvents
ClaimEventID
fkClaimID
fkEventID
EventDate
With this table structure there is a many-to-many relationship between Claims and Events, but, there will only be one of each event per claim. Is there a better way to set up the tables to enforce a 1-to-1 relationship?
I was planning on creating a form for the Claim table with a subform for the Events joined on ClaimID and fkClaimID, but that would allow users to create more than one set of Events per claim, if that makes sense.
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Mar 16, 2007
I have a database in which people add little bits to different fields as they go. For instance, person 1 puts in appointment, person 2 verifies info for the customer, person 3 checks the customer in, person 4 takes their money. What I am trying to do in a form is track the time when each department accessed it, and which user. I can do this on a new record, but for some reason, I can't get the event properties to work correctly on my form. I have a field for each department set aside for when they update their part of the record. What I am trying to do is, when the record is updated, having the time autopopulate the field.
Example:
Appointments enters |DATE OF APPT| |TIME OF APPT| Appointment timestamp should = time()
Verification enters |PATIENT INFO| |VERIFIED y/n| Verification timestamp should = time()
Reception enters |PULL TAB#| |CHECKED IN y/n| Reception timestamp should = time()
Cashier enters |AMOUNT COLLECTED| Cashier timestamp should = time()
All of these fields are on the same database (I have 2 linked tables: Customer demographics and appointments linked one to many by account # for the customer), and obviously, there's a lot more to it, but this is just a short example of what each department will enter. Appointments starts the appointment, so their timestamp will work, as they are starting new record. However, all of the following departments will be adding to this appointment record. When the other departments open their form with the fields in which they will be filling out, I want it to timestamp when they update the record as well as inserting their login "currentuser()" into the "updated by?" field for each department. For some reason, when I put time() into the event portion the field, it doesn't work. I tried it on dirty, on exit, after update, and it just doesn't update. Am I missing something?
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Aug 3, 2015
We use the before update events of text boxes for error checking and normally that works exactly the way we want it to. The focus remains on the text box until valid data is entered. However, there are a couple of situations where we would like to be able to release the user from the constraints. One being a button that clears the form and the other being a button that closes the form without saving the date.
In these situations the action of the before update events are just an irritant. Imagine a user who starts to fill out a form and just started entering a date, when he realizes he doesn't need to enter the record. He clicks on the close button and then is forced to complete a date for a record that will never be saved.
If there were just some way of determining what event triggered the before update event, i.e., determine that it was the close button, we could tailor the before update event code to handle these cases. Is there any way to do this?
We realize we could avoid this by postponing the error checking until the record is saved, but we want to provide the user immediate feedback on data errors.
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Dec 16, 2013
I am trying to update values in an unbound text box based on a selection in the combo box on the same form; however whilst I am easily able to display the information for the first selection the values do not update when I change the value in the drop down.
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Jan 5, 2006
Hi all, hope you can help me:
Basically what im trying to do is a database which checks to see if something is available.
The database is a booking system for services. I need the database to check a "booking" table to see if there is a booking on a specific date. If there is, then you cannot make a booking. If there isn't then you can.
In my "booking table" there is a list of dates of bookings. Each booking lasts a week. So if someone wants to make a booking, it cant just check to see if the first day is available, it needs to check for 6 additional days. (i.e. a booking on 01 Jan 2006). If someone wants to make a booking, the database needs to account for a whole week, so the next available booking would be on 07 Jan 2006).
How can this be done in the simplist way?
Thanks all.
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Feb 22, 2007
Hi Everyone,
hope someone out there can figure this one out.
I am developing an access database and forms based on a hotel booking system.
There is a tblRoomState table, which holds the roomID, the date and the state of the room, (so for a 3 night stay, this table holds three entries).
I have a query which returns any roomID's from the tblRoomState table which have a state value of 1 at a specified date.
I want to run another query which returns roomID's from the tblRoom table which are not part of the recordset of the first query.
Since there is no records held in the database for rooms which are not booked, the only way to access "availability" is to use a recordset of rooms which are booked and test against that.
Thanks,
John
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Dec 17, 2013
I'm creating a database for a music store which also does music lessons. In the header I wish to display the number of lessons that are taking place each day, the number will be dynamic as the number of lessons vary from day to day. I obviously have a table with all the lessons that have already taken place, as well as lessons that are taking place in the future.
I've attached the header (isn't the final version) as an example.
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Sep 3, 2004
I need to write a report with the following groupings
Customer_GroupHeader
State_Groupheader
Client_Groupheader
Detail Section
Client_Groupfooter
State_Groupfooter
Customer_Groupfooter
What I have noticed, I maybe wrong, the record is a available for the "group_header" section closest to the detai section, in my case, "Client_GroupHeader". However, I need information in the record to format goup header information in the "Customer_Groupheader" and "State_Groupheader. Can anyone help me with this.
thank you
newbie and learning
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Aug 23, 2013
I have a simple relational database with the proper linking tables, etc. I am normalized through BCNF. I have a table that will track tasking details, however, more than one person is assigned the tasking. How do i add to my form the ability to add additional people to the tasking?
If I drag and drop the name field then it is a one name for one box deal. I want to create a combo box that uses a query to prepoulate multiple elgible names (already built) and then you can select the person you want. Afterwards I want the task assigner to dynamically add additional people to the task with no true limit as the group can be as small as one and as large as thirty.
I attached a small screenshot of the basic table structure. I need to be able to add multiple SME's to the one tasking...
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Aug 9, 2013
I want to send out my database to a client so they can add records into it via the forms i've created, but I don't want them to be able to change the coding etc. But I also want to be able to update my database and send it back out to them but obviously the records they've entered need to remain. Do i convert it to an accde and then back to an accdb, make my changes then convert again to accde?
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Jun 24, 2015
I want to show/hide a button on my form.The button is for entering a new record in the table of the database.Now when i Load the form, i want to check if there are already records in the table for a specific lanID. When there are no records, the butten has to be displayed. When there are already records for that lanID the button has to be hidden.
I have found some code to tackle that, but When i use the rs.MoveLast it hides the button when there are records, but when there are no records it gives an error that there are no records found. I almost forgot to say that i use Access 2010..Here is the code that i use:
Code:
Private Sub Form_Load()
Dim SQL As String
Dim rs As DAO.Recordset
Dim landmeterID As String
landmeterID = [Forms]![MainForm]![LanIDTxt]
SQL = "select * from dbo_Lan_Opleiding where Id_landmeter ='" & landmeterID & "'"
Set rs = CurrentDb.OpenRecordset(SQL)
[code]....
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Apr 24, 2013
Currently, I have a database situation in which I am working in one database with data. If this data does not belong in this database I need to be able to take specific fields from the record and insert it into either a new table in a different database I have, or have it copied to a blank form that would accept it.
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Jan 20, 2015
I'm wanting to open a record in another database, below is the code that opens the form to the correct record in the DB I want to open.
Code:
Private Sub btnDetail_Click()
DoCmd.OpenForm "fJob", , , , , , Me.Name
Forms![fjob]![txtJobNumber] = Forms![fJobAlphabetic]![fJobAlphabeticSub].Form![JobNumber]
End Sub
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Jul 31, 2014
I am having a problem with my Contacts Database. I have attached it for your review.
My main form entitled "frmContact", is a form to enter a new contact. I have a Notes subform, and I want to be able to enter multiple notes for one person. I have a note for John Doe, and tried to enter a new note for him and got this error message:
"The LinkMasterFields property setting has produced this error: 'The object doesn't contain the Automation object 'tblcontact"."
Why is it doing this? I tihnk I have the relationships correct, and everything...
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Aug 11, 2014
I have a split DB that is in its (hopefully) finally stages of development. Using Access 2010. It is being developed both at work and at home on a 64 bit machine. The remainder of the machines are 32 bit.
All of a sudden one of my most basic sets of code doesn't want to work, but only on my machine at work. It works fine on my home computer and on other computers at work. It is the simplest of codes, run from frmNameA:
DoCmd.OpenForm "frmNameB", acNormal, , "[SequenceNumber] = " & Me![SequenceNumber], acFormEdit, acWindowNorm
The desired sequence of events is to open frmNameA, find the active clients and then click on the [SequenceNumber] to bring up the related record on frmNameB.
When I do this on my computer at work, it asks for the query criteria for the [SequenceNumber] and the criteria for another field. On the home computer and others at work, it works just fine.
In a related problem, I have the following code on the OnLoad event for frmNameB. It opens all the related records for active clients that are in frmNameB. But if there are no related records, it is supposed to cancel the event. Again, it works fine on my home computer and others at work, but not my work computer.
Private Sub Form_Open(Cancel As Integer)
'code when opened from frmNameA and no record exists in frmNameB
Dim MyReply
If ClientID = "" Or IsNull(ClientID) Then
MyReply = MsgBox("No record exits in frmNameB, Do You Want to Exit?", vbOKOnly)
If MyReply = vbOK Then
DoCmd.RunCommand acCmdUndo
DoCmd.Close acForm, "frmNameB", acSaveNo
End If
End If
End Sub
What I can't figure out is why this may be happening, where I might look for errors, and what I might do to correct this.
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Oct 18, 2014
I'm constructing a database to record appointments. I want my users to input their appointments on one half of a form (I can manage that bit) but on the other half I want them to be able to see a list of the appointments they already have booked that day (with any patient) or what the patients already have booked that day (with themselves and any other therapists).
The appointment fields they will need to see are:
start time
end time
patient/therapist (depending on if they are viewing their own or the chosen patients' appointments
type of appointment (physiotherapy etc)
location
The date won't need to be seen but will dictate which day's appointments are listed.
At it's simplest I could get away with a list of the day's appointments for the patient and date the therapist has typed into the form to start the record.
Ideally I'd like them to be able to choose whether to see a list of the patient's appointments for that day or their own. If there's room I would display both.
Here's the final, 'moon-on-a-stick' bit... it would be great if I could show the appointments in time slots rather than just as a list. From what I can tell that's quite tricky to pull off but i thought I would ask anyway...
At the moment I don't even know what keywords to look up - is this 'embedding a report in a form' or 'inserting a filtered list' and so on.
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Sep 26, 2014
I am building a database where one Form displays records from 14 different tables. For some reason, when I recently try to add a field on to a form from a new table, the ENTIRE form loses the record source, and every single field that is already on the form gets that green dot in the corner with errors surrounding a record source that cannot be found. What am I doing wrong? Am I exceeding some limitations with forms?
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