Forms :: Subform Datasheet To Populate Main Table
May 19, 2014
I have a subform that is essentially a blank table which users can create rows depending on how many they require and fill the table in.
I then want to be able to append a main table with the records that have just been created in the subform's table... but here is where an issue lies.
Main Table has 6 columns... subform table has 5.
I already have the value to put into the 6th column but Im just not sure how to do it... the value is obtained from the original form.
For each record, copy that record into the main table + adding another value into the extra column.
Is this possible? or doable?
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Jun 23, 2015
I have a navigation tab with 6 sections, of the 6, 5 of them are self-made split view with a form view on top and datasheet on bottom and upon adding records through a command button on form view I would like the datasheets to update.
On other forms it would (I believe) update to the bottom of the datasheet, now on the ones I've been banging my head against it either replaces the top record or doesn't show up unless I switch tabs and switch back. From my searches I assume this is in need of a requery...
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Sep 30, 2013
The situation is i have two forms, looking at the same table, but the main table shows more records, I would like to select a record in the datasheet subform and have the main form flick through to the corresponding record.
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Mar 12, 2013
I have built a form that holds details of training records. What I want is when a drop down is selected in the main form, that it will populate some of the fields in the subform. I have this working at the moment, that for example, when a certain course is selected, that their modules will appear in the subform. Where my problem arises is that I have a relationship between two tables that I want to appear on the subform, so that details can be filled in on the subform against the list of modules that automatically appear.
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Jul 12, 2005
Hi,
I'm not even sure if this is possible to do (I havn't found anything on the Net yet), but I have a Form displaying Customer information, and the vending machines that customer has.
The main form (frmAccount) has 2 SubForms:
1) AddressSubForm (is a Datasheet), listing the many addresses the one account has.
2) VendingMachineSubForm (is a Continuous Form) and displays the machines related to the account.
What I want to do is select an address in the datasheet, and have the MachineSubForm populate with what machines are located at that address. Can this be done?
The Machines and Addresses link by AddressID. Both subforms are built on queries.
Thanks for any help/insight!
Mike
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Dec 21, 2006
Hi, I have a problem I don't know how to solve it. I have a subform in datasheet view, linked to the main form. There is a running total on the main form based on a dsum on a field of the subform.
When I delete a row on the subform datasheet, the main form calculation is not automatically updated. I had to create a "update" button to do the refresh.
Is there a "on record delete" event available for a datasheet sub form?
Thank you for any help.
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Aug 26, 2004
I have a subform that is populated with records, filtered by two combo boxes on the main form. I would like to be able to double-click on one of the records in the subform and have it populated in the main form for editing.
Any help would be greatly appreciated.
Best regards,
MrAviator
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Nov 29, 2014
Database that will show both his side income information as well as his regular income and expenses. I have constructed a tables for the categories, his rec/payables which has information for both his personal & business, the other table he wants to filter only information regarding the business. I set up a form with a subform (business). I need the combo box in the main form to auto populate the matching fields in the business subform, everything but the client name and id. I have tried creating a query for criteria business, it works in query mode but not when I try to use it on the form.
The main form:
IncSrc IncAmt ExpSrc ExpAmt ActionDate
The subform
IncSrc IncAmt ExpSrc ExpAmt ActionDate ClientName ClientID
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Aug 5, 2005
Hi everyone!!
This is my first thread in this forum..Hope to get best from this site ..well i m facing a problem..i have a main form and a subform (which is in datasheet view) . Now i have a button called "close_form" in main form on whose click event i have writen this code :
Private Sub close_form_Click()
On Error Resume Next
DoCmd.DoMenuItem acFormBar, acEditMenu, acUndo, , acMenuVer70
Me.Controls.Item("fees sub").SetFocus
DoCmd.DoMenuItem acFormBar, acEditMenu, acUndo, , acMenuVer70
DoCmd.Close
End Sub
1. If i run this form directly from Access and there are no changes i do in the form and click this button then it gets hang after showing error "run time error 2046 ; the command or action undo is not available now " "press End or Debug or help"
2. As i have created a Custom menu, if i run this form from that menu then it does not show any error. But it runs fine for the first time but nothing happens on clicking this button the second time i open the same form ( in same session).
What to do ?? Please help ..
shikha
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Aug 24, 2012
I've got a main form with two lists boxes. I want to show the visible columns in my subform (which is a datasheet) in one listbox and show the hidden columns in the other. Also I want to allow the user to hide / show columns using right or left arrow buttons between the list boxes. My subform is bound to a stored procedure using ADO.
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Feb 14, 2014
I've got an access front-end database running on Access Runtime on a Terminal Server with a back-end on a data server both of which are hosted by a remote company and accessed via Terminal Services. All is well and the database is working fine but because this is a cloud system I need a way that I can easily delve into the tables on the back-end without copying it down locally from the cloud each time (I've set up an "administrator" option so that this would be available to limited users). I've got the front-end forms working as I'd like but I have quite a few tables and I'd like to avoid creating a separate form for every table. I've been able to populate a combobox on my form with the list of linked tables and I'd like that when I choose a particular table from this list that the whole table is then visible within a subform below in case I need to manually intervene with the data for any reason.
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Nov 29, 2013
I want to append/populate all data from one table to subform?
It is possible?
I managed to populate data from one table to another but my relations between form and subform isn't good, because record that is supposed to be filled as the "link master fields" is left blank.
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Jul 4, 2013
i'm creating a database which holds all animals. i'm trying to make the parents selectable in a subform based on the same table as the main form - this doesn't work for whatever reason ("table is already opened exclusively by another user,..."). it can't just be one field or a query, it needs to be a subform because besides name and eartag i also want to display a small picture of the parent and only the filename is being stored.
i'd really like it to be selectable records in a continuous subform, so the risk of selecting a wrong id is minimized. is there a way around this not being able to use the same table for a subform?
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Jul 15, 2013
I have a form, a subform and a master unique table. I need the unique table to updated in the following manner: Form has certain fields that need to be assigned to every record created in the subform[id] and [info1] Subform has a unique [caseid], and contains further [info2] but needs to be bound into [id] in the main form. Example of the master unique table:
id info1 caseid info2
1 aaa 1001 asd
1 aaa 1002 dfg
2 bbb 1003 fff
3 ccc 1004 ffg
3 ccc 1005 ggh
I've managed to accomplish this with a linked table&subform structure, but the master unique table looks like crap because it collapses the subform values into sub-records in the master table when the [id] is similar. The data is in the rigth place, i just want it not to be collapsed/expanded, but every unique recors shows in the table in the regular format
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Sep 12, 2013
I have an existing Main form that has a sub form that the user uses to enter multiple records into a table....it works fine EXCEPT that I need to make it even easier and more intuitive and add a lot of labels. Basically the user selects items from a drop down list that adds items to a Work Order. I need to add some labels to the form to make it more descriptive for the user.
So, what I want to add multiple records using a single main form.
Is is possible to?:
1. simply turn the subform into a single main form? Can this be done by using a Command button or something similar?
2. copy all of the controls etc from the sub form into a new main form and have it all work nicely?
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Feb 4, 2015
I am having a problem with calculated fields that are populated on the main form from the subform not saving to the table the main form is linked to.
I created a Purchase Order table that has information on what emplyee created the record, reason for order, customer information if its ordered for a customer, creation date, eta date and notes while the Purchase Order details table is for information on the supplier, product item number, product name, quantity and cost. they are linked by the Purchase Order number which is the primary key in the Purchase order table. it all looked good so i made the form with the Purchase Order Detail as the subform, i got the form all working great and how i wanted it but then i decided i wanted the supplier name and the subtotal of the cost in the main form populated or calculated by the values in the subform.
I copied the fields i wanted populated in the main form to the subform footer and added the calculation for the subtotal then added the formula to the source code on those fields in the main form so the values would populate. it all worked great on the form and the values populated as they were supposed to so i saved the record and went to look at the tables and i found that while the values in the calculated fields that I populated from the subform showed up in the form they didnt save to the table while the non calculated fields saved fine. i did some experimenting and found that if i delete the code and put the data source back to the table in the form and just type something in the text box it would save to the table but not if i had the code in and let it populate.
an example of one of the codes i used to populate the data in the main form is:
=[frmNewPurchaseOrderDetails subform2].[Form]![txtsubfrmSupplierID]
did i mess up in the code or did i do something to the relationship between the form and the table?
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May 17, 2013
I have a form with a button that pops up a datasheet with a number of records. I need the dbl click event to populate a hidden text field with the id of the item that was double clicked.
Ive found the double click even and can get the double click to close the window, but i need to populate the text field as well.
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Sep 1, 2007
Hi,
There is a requirement for
1)Populating a datasheet in a subform with a querystring which is dynamically built in VBA.This querystring is constructed based on the search criteria fields selected by the user in the main form.How can this be immplemented?
2_To click/double click a record in the datasheet,extract data and populate textfields,comboboxes with it which are in the main form.How is this achieved?Also,I can't find click events in a datasheet.
Pls let me know.
Thanks,
Savita
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Jun 15, 2006
I need to pull data from a master project list to auto update other forms. When someone enters a project number I need it to pull the data for that project into another form so they dont need to keep typing details in. The other forms are trackers for our processes to complete the projects.
Let me know what you think...would a subform pull the info automatically somehow?
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May 15, 2013
I have been handed an Access database (Access 2002-2003 file format) to clean up and update as necessary. Currently I am trying to add new rows to a datasheet that is in a subform. I have had no trouble in the past adding rows and for some reason now I can't.
In some instances I can update an existing row but never add a new one. Also, the records options are greyed out in the ribbon except for a select few that are not useful (refresh all, totals, more). Can't add new record from their either. I am in the main form that contins the subform which contains the datasheet, in form view.
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Oct 31, 2014
I have recently added a subform to a form and wish to display the subform in Datasheet view. Whilst I can get the proper data and headings to display, I cannot figure out how to get the column widths to persist. I can adjust the column widths while in (main) form view right on the subfirm columns themselves but after I save and reload the main & subform form, the widths revert to some sort of default value.
I have also tried adjusting the columns in the subform's associated data table itself as well as adjusting the text box widths when the subform is displayed in Form view but it does not affect the column widths when the subform displays Datasheet view.
What is more annoying is that I have another subform in which I was able to make the Datasheet view column widths persist but I don't seem to be able to properly recall how I did it.
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Oct 3, 2014
Sum Function in Unbound text on Datasheet subform..How to make a sum formula without count orange color rows Amount. Because that orange color rows is product return items so no need to count in SubtotalRs. Actually I have used below normal sum formula so it is ok but need to change the formula. how to give a formula without count orange Amounts?
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May 6, 2014
After having no luck with the standard datasheet E-Totals, i'm now trying to have a textbox on the main form that totals a subforms column called lineTotal.Line Total is a calculated query field that works out the Qty*cost.So say if they put in 5 lines on the subform, the textbox field will sum all of there linetotal and shows a rolling grand total.
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Dec 23, 2013
How can I obtain the value of a record from my subform in datasheet view?
Ideally I could double click in the "cell", for lack of a better word, and grab that value to pass through to another function.
On double click event? What then?
Edit: I suppose the user could select the row that the value is in as well. As long as I could then find the field I need from within the row. That might make things easier.
Edit 2: Sometimes I post before doing proper research. I've figured it out. Here is a quick example. The below code references an unbound subform called "Main_AU" where the field I want is "Description". The MsgBox is used to confirm that the code is grabbing what I want it to.
Code:
Dim test As String
test = Main_AU!Description
MsgBox test
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Feb 8, 2014
I'm trying to sum a couple of columns from a subform datasheet and carry them onto the main form.
My main form, [frm_tours_details], holds subform [sbfTours] which is a datasheet.
On [sbfTours], I've got a couple calculated fields within the datasheet, one, called "txtStudentSum", which calculates number of people total ([students]+[adults]+[numfreeteachers]) and one, called "txtptotal", which calculates fee for the program based on the following formula:
Code:
=IIf([txtMonth]>=10 Or [txtMonth]<=4,([Students]+[Adults])*7,([Students]+[Adults])*8)
(The fee is $8/person in season, and $7/person out of season.)
I've been following online directions I found to put a text box in the form footer which then sums each of these calculated fields ("txtStudentSum" & "txtptotal"), and then reference these text boxes from my main form.
However, the main form text boxes just come up as #Name? or #Error when I try to reference these boxes on the subform. Or, sometimes, the one calculating total students will show the total of ALL students, adults in the database, not just those for this particular record-but only, it seems, if I have the subform open separately first, then load the main form. I also tried putting the whole original calculations into text boxes on the main form, but they will only reflect either the current record selected in the subform, or they will only show the first record, regardless of what you've selected, depending on which way I tried.
I've attached a copy of the database ... click on the tab 'tours', then click on, say, tour #6 (since this one is multiple programs and needs to calculate) to open the tour details form.
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Feb 9, 2015
I am using Access 2010. I have a subform(continuous form) that I display as a datasheet and allow filtering. I display the record count by using Me.Recordset.RecordCount in the subform's form_current event. This value updates properly based on the column filtering except when the filtering displays 0 records.
When there are 0 records, the form_current event does not fire and I cannot figure out how to trap when this occurs so that I can display '0 records found'. How I can tell when the column filtering causes 0 records to display in the datasheet? Is there an event that fires when the user filters using the column headings arrow?
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