Front End Updates And Distribution To Users
Dec 27, 2006
Howdy!
I split my db last week and put both front end and back end files in a shared network folder. I backup the db every day to a different folder on the network server and also to my laptop. I usually backup right after a form update so that the latest version of the form is available to users who want to update their local copy of the front end. I've been sending email alerts to the users.
My question is this: What is the best way to (1) make sure my backup updates the front end on the network server and (2) how can I automatically alert users to update to the latest version of the front end?
Thanks gurus!
bugleboy:o
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May 16, 2006
I have read every post here on "distribution" and "deploying" the front end to the users but can't seem to get how to do it. I see many posts regarding updating the front end and using the runtime version to distribute but can't seem to understand how to initially get the database out to my users.
I have a split db and need to distribute it to about 20+ people. The back end will reside on a shared drive that is mapped the same on everyone's machine.
I also have the FE on the same drive and am currently using a batch file run from a link on our website to open it, therefore we are all using the same front end which is what I am trying to eliminate.
Can I just zip up my FE and email it to my users? Will that maintain the links to the back end when they unzip it to their desktop?
Also, I would like to get some feedback on some software I am thinking of buying for pushing out my updated databases in the future. It is called Access Frontend Loader
http://www.frontend-loader.com/
Has anyone used this before? Would appreciate any thoughts on it or any other program you may have used in the past.
Thanks
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Jan 17, 2013
Is it possible to distribute updates from the frontend to an access runtime version?
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Nov 12, 2012
I have a Database that has been split into two.
Back-end for all the data.
Front end for all the forms and queries.
The front end has been saved in a accde format and distributed to 20+ users. They have all saved this onto there computers and this is used as an application.The users complete a form on a weekly basis on the application and then save. This then saves into the back end.For some reason I have noticed that a few users submission randomly do not save. For the life of me I cannot understand why.All users have saved them into the back end in the past but every now and then submission for users do not save.
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Nov 30, 2005
How do I get access to accept changes made when there are four individuals working in the same continuous form at the same time? In addition, I noticed when a record has been deleted, the view for those viewing the database, the screen displays the word DELETE. How do I get Access to delete the record and not show the word delete?
FYI…I already split the DB and placed the front end on each desktop.
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Mar 6, 2008
I just created a fix to an issue found in my database. I need to get this fix to several users in different locations. Does anyone know of a way that I can do that throught email without having to send the complete database?
My fix is meerly an addition of two item in a macro. The end users do not have permision to get into the main database, they only have user rights on a few forms.
Is there a way to create a macro that would, when executed on the remote PCs, delete the old macro and replace with one sent via email? If so, how would that macro be structured?
Any help form the experts would be appreciated.
Thanks,
Pioneer
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Aug 12, 2013
Currently the system where I work is set up so that everyone has their own front end on the local network. I would like to change this because updating all of them takes a lot of time for me and skill level for users is too low for me to trust them with updating it on there own.
My question is this:
If I were to create a shortcut on everyone's desktop that linked to one front end would this be wise? I can't seem to get a straight answer from anywhere on the internet. I know most places say that it is better to have the actual front end on the staffs computer but that would make my job of keeping the database updated even worse because staff have multiple computers and this isn't my full time job.
If this is okay practice how many users would this be able to sustain? Currently we only have 6 users on the database with there own front end and it works great. I am planning on adding around 10 more users in the future but if needed they could have there own database as they are separate programs.
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Oct 22, 2012
I've prepared a front end database with forms that allow data to be keyed into linked tables to my main databse.
However, currently the front end database only allows 1 user to do it at 1 time and when another user tries to open the file, an error "The Database Has Been Placed in a State by User on Machine That Prevents It From Being Opened or Locked'
Is there anyway to allow multiple users to use the front end database at the same time?
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Mar 1, 2012
I am creating a CAD Drawing database / Distribution list. I can only seem to distribute one drawing i.e single field to one person.Is there a way to have multiple distribtion on one field without creating multiple distribution fields?
What I have is a database which contains Drawing Numbers - I need to create a report that shows where the drawing has been distributed to, with it's current revision status and the date is was sent.I am having trouble trying to use multiple revisions and mutiple people in the distribution list with one drawing.
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Jul 23, 2014
I have a database that logs people in and out. Works great unless the user minimizes the navigation page and clicks the X on the main Access Page. I have to keep the minimize button active on my nav page.
Is it at all possible to disable the main access page for the user?
If not, is it at all possible to set a logout macro to the X button on the main page?
If not, is it at all possible to set a logout macro to activate on "Quit Access"?
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Dec 8, 2011
I have created a switchboard 'front page' through which I hope for users to access the forms for inputting data.
Within this front page I have an 'enter' button - successfully created - everything.
However, I am unclear as to how you activate this, or any other button. I have linked it to the appropriate form and stated the action I want it to undertake, but nothing is happening.
What further instructions do I need to provide ...and where?!
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Aug 7, 2014
I have been trying to set up a batch file to allow users to copy the latest version of the front end whenever a change is made. The following is the code that I am trying to get to work properly. The first part works fine, the old front end is copied to a folder on the user's desktop as a backup. But I cannot get the copy of the server - the "P" drive, to overwrite the current copy on the user's desktop. Actually I cannot get the code to copy the new front end from the server and install it on the user's desktop. I think the path is correct for I seem to be able to run the new front end from the server.
When I look for the location on my computer, the server locations is listed as:
General (Servernamefiles) (P: ) (there is no space after the P: it seems to result in a smiley face when I type it and try to post it).
for /f "tokens=2-4 delims=/ " %%a in ('date /T') do set year=%%c
for /f "tokens=2-4 delims=/ " %%a in ('date /T') do set month=%%a
for /f "tokens=2-4 delims=/ " %%a in ('date /T') do set day=%%b
set TODAY=%year%-%month%-%day%
rem echo %TODAY%
[Code] .....
This code works so I thought that the path was correct
rem this works
rem start the new DB front end
Start P:AccessMainSplitBENewFrontEndDBMain.accdb
But this code does not.
echo f | xcopy /f/y/ P:AccessMainSplitBENewFrontEndDBMain.accdb c:UsersUserNameDesktopDBMain.accdb
Neither does this:
echo f | xcopy /f/y/ ServerNamefilesP:AccessMainSplitBENewFrontEn dDBMain.accdb c:UsersUserNameDesktopDBMain.accdb
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Jun 7, 2006
Afternoon
Apologies if this is in the wrong place, but I've looked around and can't find anywhere else that's relevant.
Essentially, I have a large reference database that I'd like to send to a fairly large number of people, preferrably on CD. Copying and pasting information into another format, such as Excel isn't an option.
My question is, how could I setup the content of my CD so that everyone could access it, even if they don't have Access? Could I include a copy of Access Runtime on the CD? Would that enable people who don't have Access to view the data on the CD? If so, would there be licensing implications if I did this?
Sorry if that's convoluted, but I'm not technical.
Thanks
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Mar 25, 2006
I have developed access application (front/backend) for my client. As client wanted they would be running on 3 comps on LAN. 1 comp would have the DB and the other 2 the frontends. How will I create installation (CD/package) so that it can be distributed in the clients site. Any suggestion would be appreciated.
Thanks in advance.
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Aug 2, 2006
What's the best way to go about this?
Right now I have about 40 personnel using 40 different Excel files. Each day, each file needs to be copied and pasted into one large file. I've recently had luck replacing several of my personal Excel files with MS Access and now completely hooked on using databases. I would love to replace all of those Excel files with a Database on the network, at the end of the date, compiling everything together would be as easy as a query, and possibly an export (if we needed to send the Excel file out as we sometimes need to).
I've got the use of a Network, but here's the rub. I'm the only one with MS Access installed. I can not talk my boss into buying the additional licenses needed for Access on their computers.
My edition is also not a "Developer Edition" as I've seen where you can create a runtime version, so I guess that's out.
What would be a suitable "frontend" to do something like this. I'm pretty decent at Access, but certainly no expert. What is the best/easiest options that I should be looking at?
I'm willing to learn something new if I have to (which I probably will). I'm also willing to spend some of my own money to put something on my machine at home if it will help me develop something. I just need options because I don't know enough to make a decision about this.
Thanks in advance.
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Feb 2, 2007
On my development machine everything works great, but I know that I'm going to run into problems with distribution.
I don't think there is a way, but I'll ask. Is there any way to get around not having to install the ODBC MySQL drivers on each computer? One of the reasons I'm migrating to MySQL for a backend is the fact that I'll be going from 10 users to 150 users, each of which has a "locked down" PC, which would mean logging into each with Admin rights to install the driver. Not an impossible task, but a pain.
Is is possible to have a "shared" source for the driver? I have only a rudimentary understanding of that process.
Thanks in advance for any help that someone can provide, or some answers pointing me in the right direction.
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Jun 11, 2015
automated per-record report distribution. In my system there is a report generated with a record for every person that must be sent out to them on a periodic basis. Ideally I would like to send them out in batch(5000+ records) so that each person receives theirs via E-mail. I am not too worried about the format. Each persons record contains their E-mail address so that should make things easier.
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Nov 7, 2005
I hope I can explain this right(and its in the right forum)....newbie....How do you distribute microsoft access 97 front-end program to several users on a network, along with printer properties for multiple printers? Any help would be greatly appreciated. Thanks :o
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Sep 9, 2011
I am brand new to using access databases but I am in the midst of trying to set one up for controlled distributions of controlled documents.Essentially, I have three tables:
1) Listing of all our controlled documents and their properties (doc number, doc title, doc revision, doc type, doc status, effective date),
2) Listing of all our copyholders (name, location, phone number),
3) Document Distribution List which lists copy numbers, quantities, and medium to deliverable (paper, electronic, size, etc)
What I want to do is create relationships within the Document Distribution List (using 'add from existing fields') from the other two tables so when a request for a new controlled copy comes along, I don't have so much data redundancy.
For example, in Table 1, I have listed Document XYZ and copyholder Jane Doe from Table 2 wants to receive 1 copy of Document XYZ. I would like to have Table 3 have an added field from Table 1 where I can pull down the applicable document number, which when selected auto fills out it's corresponding details of title, revision, doct type, status and effective date in this Table 3. In addition, after I select the document Jane wants, I want to have another field added to Table 3 from Table 2 which lets me pull down Jane's name to assign her a copy number.
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Jan 4, 2014
Is there a way of doing the above? I have several distribution lists (some >100 recipients) defined in Outlook, and would like to use the Docmd. Send Object command to send messages to one or several of them. I cannot find a way of defining a distribution list as any of the To, Cc or Bcc parameters.
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Aug 9, 2013
I am with an educational organisation. Now we need to allocate various fields to students depending upon their merit, where the difference between the average percentages between any two groups cannot be more than 2% and that also implies equal distribution of talent. However, First few have to be given choice of field and also students recommended have to be given choice. The number of fields varies from 2 to 8. . Further the vacancies are also not equal in all fields. E.g. for 100 students to be divided in four fields the vacancies can be 35 for ZZSS, 24 for UYTE, 29 for OIUI and 12 for HGFT.
I need a solution preferably in MS Excel or MS access for the same with nil/ least usage of VBA.
Table examples
Name REg. No. Percentage
Aaa 986544a 89.3%
Bbb 547521j 87.2%
Ddae v44887y 95%
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Feb 21, 2006
Hi,
I have a table of users somthing like this:
User_ID
Name
Hobby
Favorite_Food
Blah
Blah
Blah
Users can be friends with one another and I need some way of logging this.
My 2 options (that i can see) are:
1) Putting a friends entry in the main user table then comma delimiting the User_ID's in the friend entry like so:
User_ID: 001
Name: John
Hobby: Frizbee
Favorite_Food: Cake
Friends: 002,004,010
2) Making a seperate table with multiple entries for each user like so:
User: 001
Friend 002
---
User: 001
Friend: 004
---
User: 001
Friend: 010
---
User: 002
Friend: 001
---
User: 004
Friend: 001
---
User: 010
Friend: 001
---
The database has to be handled by a web service and/or a web appliction making the comma delimited option occupy more server time breaking down the string into usable user_ID's.
But (and this is probably my actual problem) if i was to impliment my second idea, I'm not sure what I should make the tables primary key or the best way to relate it to the main user table.
My initial thought is to just have a, technicaly useless, ID be the primary key and impliment a one(User) to many(friends entries) relationship... but im a bit of an access n00b so thought i better come ask for some advice.
Thanks.
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Jan 17, 2005
Sorry for my English, but i try to description my problem.
I have one form and i want all fields to have the privelage for update
without only the field of s/n ( Key of table ) ???
Any ideas!!! ( I am noob in access and VB )
Help me plz.
Thanks
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Jan 4, 2006
* I have a form that has a list box at the bottom of the form and all the fields (text boxes) displayed above.
* As I select a record in the List Box it shows that record in the text boxes above and allows the user to edit that specific record.
* I went one step futher and created drop down boxes out of the TextBoxes, which now reference a lookup table.
* Although the users have a drop down box they can still enter a new entry.
My problem is that I want the lookup table to be updated with any new entrys that do not exist in the lookup table. I had this working at one point but cannot remember how or what I did.
Any thoughts?
Thanks in advance
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Mar 27, 2006
Back at you guys with hopefully one more question (btw the command button code worked perfectly thanks)
Another thing my database has to be setup for is updates, Roughly 30 people will be using this database and to have them re-copy and paste the new database releases is out of the questions.
Does anyone have experience setting up code that automatically checks the version of the database created and if it differs downloads/installs the new version and the restarts the database so the associate will then be working in the current version?
I am looking to be pointed in the right direction to get this figured out, thanks.
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Oct 23, 2006
Hi there,I know very little about Access but been asked to find out if this is possible:On a database we have a date field for when subscription is due, is there any way that if a DirectDebit method of payment has been chosen, when the date of renewal is, access will automatically update the year to the next one?Thank you very muchCathy
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