I have information held in 3 different tables and I would like to extract this information to three different tabs in a singe Excel workbook - preferably in one step.
My access knowledge is fairly basic but I have been looking online and I can only find out how to do it using a VBA script - which is quite terrifying! Is there a simple way to do this?
I am using Access 2010 and Excel 2010. I need to have VB script to export the access table 502 records by 38 fields into Multiple Excel workbooks each having multiple tabs. In the Access table each record has two fields: Div and Tab that will be used to name each workbook and each tab (sheet). There are 6 unique "Div"'s to name the 6 workbooks and there are several "Tab" names for each Div (workbook).
Note: These 6 workbooks with multiple tabs were originally imported into Access from one common folder on my desktop by this routine:
Option Compare Database
Option Explicit
Private Sub Command1_Click()
Dim blnHasFieldNames As Boolean, blnEXCEL As Boolean, blnReadOnly As Boolean
Dim lngCount As Long
[Code] .....
I am using Access 2010 and Excel 2010. I need to have VB script to export the access table 502 records by 38 fields into Multiple Excel workbooks each having multiple tabs. In the Access table each record has two fields: Div and Tab that will be used to name each workbook and each tab (sheet). There are 6 unique "Div"'s to name the 6 workbooks and there are several "Tab" names for each Div (workbook).
Excel workbooks would take names from the "Div" field and the tab names would come from the "Tab" field in the Access table. First need to find workbook name (Div - Field) then the look for each sheet name (Tab - Field) to create 1st Excel workbook with all the sheets (Tab) and repeat the process. I think you need to approach of read the Access table one record at a time keying on the "Div" and "Tab" fields in creating each Excel workbook with the associated multiple tabs (sheets) that are written to a common folder.
Note: These 6 workbooks with multiple tabs were originally imported into Access from one common folder on my desktop by this routine.
Option Compare Database
Option Explicit
Private Sub Command1_Click()
Dim blnHasFieldNames As Boolean, blnEXCEL As Boolean, blnReadOnly As Boolean
Dim lngCount As Long
Dim objExcel As Object, objWorkbook As Object
Dim colWorksheets As Collection
[code]....
I have a main form with two subforms. I'm trying to get my code so that it allows me to put 1 subform on one tab and the other spreadsheet on the other tab.Heres my code:
Code:
Option Compare Database
Public Function Send2Excel(frm As Form, Optional strSheetName As String)
' frm is the name of the form you want to send to Excel
' strSheetName is the name of the sheet you want to name it to
[code]...
It won't let me pass more than one subform when I call Send2Excel, so I have to list it twice, which opens two excel files.
I am using Access and Excel 2007. This Db is for a mental health practice to track and store the paper questionnaires that the patients fill out. The data then needs to be exported to Excel so that it can be imported into a proprietary software that analyzes the data and recommends treatment plans. (It does NOT play nice with Access, forget it.) There are many forms and all of them are fine and export to separate worksheets no problems.
Now for the problem child: One form has 493 fields. Obviously I could fit that into two tables, but it seemed cleaner to use a main form and main table with the patient information (ID_Number, Name, Date, etc.), then tabbed subforms and separate tables for each “section” of the questionnaire (School, Work, Home, etc. There are 11 tables/forms in all.) These tables are all related by the ID_Number. The problem is the export. I need all 493 fields to write to one worksheet in order. This would of course involve removing the ID_Number field from all the tables except the main one. A query obviously can’t handle that many fields. VBA I can TransferSpreadsheet but then each table goes to a separate worksheet.
I’m thinking maybe calling some SQL code that will drop the unneeded fields and keep appending the data to the worksheet one table at a time? Of course the rows would somehow need to be defined WHERE ID_Number = ID_Number so that the same patients information is all on one row.
I'm using the MS Access 2010 ExportwithFormating action to export three tables to a single MS Excel 2010 workbook. The action overwrites the first excel worksheet each time instead of saving all three worksheets in a single excel workbook.
How can I export three tables into a single excel workbook.
I'm learning Access by myself and i have some problem with exporting a multiple value field to an excel.
I have a field name "Users" in a table wherein this field is a multiple value field and looku up the value from the other table. When I export the table to excel, the data in the multiple value field does not export properly and it just shows some symbol in the excel.
Is there something wrong with my field?
Ok, here I go. I have seen several examples on here, but still can't seem to figure how to get this to work for me. Currently the code below exports qry1 to excel with no problem. I have 4 other queries "qry2, qry3,qry4,qry5" that I need to export to the same excel workbook but in different tabs for each. How do I change the below code for this work? Can someone shed some light on this?
Option Compare Database
Option Explicit
Private Sub cmdExportAutomation_Click()
On Error GoTo err_Handler
MsgBox ExportRequest, vbInformation, "Finished"
Application.FollowHyperlink CurrentProject.Path & "AoOutput.xls"
exit_Here:
Exit Sub
err_Handler:
MsgBox Err.Description, vbCritical, "Error"
Resume exit_Here
End Sub
Public Function ExportRequest() As String
On Error GoTo err_Handler
' Excel object variables
Dim appExcel As Excel.Application
Dim wbk As Excel.Workbook
Dim wks As Excel.Worksheet
Dim sTemplate As String
Dim sTempFile As String
Dim sOutput As String
Dim dbs As DAO.Database
Dim rst As DAO.Recordset
Dim sSql As String
Dim lRecords As Long
Dim iRow As Integer
Dim iCol As Integer
Dim iFld As Integer
Const cTabOne As Byte = 1
Const cStartRow As Byte = 2
Const cStartColumn As Byte = 1
DoCmd.Hourglass True
' set to break on all errors
Application.SetOption "Error Trapping", 0
' start with a clean file built from the template file
sTemplate = CurrentProject.Path & "AOTemplate.xls"
sOutput = CurrentProject.Path & "AoOutput.xls"
If Dir(sOutput) <> "" Then Kill sOutput
FileCopy sTemplate, sOutput
' Create the Excel Applicaiton, Workbook and Worksheet and Database object
Set appExcel = Excel.Application
Set wbk = appExcel.Workbooks.Open(sOutput)
Set wks = appExcel.Worksheets(cTabOne)
sSql = "select * from qry1"
Set dbs = CurrentDb
Set rst = dbs.OpenRecordset(sSql, dbOpenSnapshot)
If Not rst.BOF Then rst.MoveFirst
' For this template, the data must be placed on the 4th row, third column.
' (these values are set to constants for easy future modifications)
iCol = cStartColumn
iRow = cStartRow
Do Until rst.EOF
iFld = 0
lRecords = lRecords + 1
Me.lblMsg.Caption = "Exporting record #" & lRecords & " to AoOutput.xls"
Me.Repaint
For iCol = cStartColumn To cStartColumn + (rst.Fields.Count - 1)
wks.Cells(iRow, iCol) = rst.Fields(iFld)
If InStr(1, rst.Fields(iFld).Name, "Date") > 0 Then
wks.Cells(iRow, iCol).NumberFormat = "mm/dd/yyyy"
End If
wks.Cells(iRow, iCol).WrapText = False
iFld = iFld + 1
Next
wks.Rows(iRow).EntireRow.AutoFit
iRow = iRow + 1
rst.MoveNext
Loop
ExportRequest = "Total of " & lRecords & " rows processed."
Me.lblMsg.Caption = "Total of " & lRecords & " rows processed."
exit_Here:
' Cleanup all objects (resume next on errors)
On Error Resume Next
Set wks = Nothing
Set wbk = Nothing
Set appExcel = Nothing
Set rst = Nothing
Set dbs = Nothing
DoCmd.Hourglass False
Exit Function
err_Handler:
ExportRequest = Err.Description
Me.lblMsg.Caption = Err.Description
Resume exit_Here
End Function
I've been using a series of 5 tables to export an XML file using Access's native XML export. In order to keep the XML intact, there are relationships setup to link each sets of elements together via an ID number(link) field in each table.
Access does a great job at exporting, but then we need to rely on another program to delete these link fields that links the tables together so our XML validates. Additionally, we use this program to reorganize some of the XML, as one of our tables puts itself at the end of the XML element and not in the middle where it should be. This is not a problem when I'm dealing with a few hundred records, as the 3rd part program does the trick. The problem is when I have enough data to generate a 30+MB file that my other program chokes on when trying to manipulate the XML.
So my question is...how can I export these 5 tables to XML while omitting the linking member fields and organizing it how it should be? I have examples of code below. How Access Exports it
Code:
<MASTER-RECORDS>
<RECORD-ID-NUMBER>5648743524654</RECORD-ID-NUMBER>
<RECORD-ID-NAME>JOHN SMITH</RECORD-ID-NAME>
<link-for-pseudonyms>123456</<link-for-pseudonyms>
<PLACE>USA</PLACE>
<DAY>MONDAY</DAY>
[Code] .....
I want to use command buttons to open two separate .csv files in the same excel workbook on different tabs. Is this possible?
View 4 Replies View RelatedNeed to get these into Access from an excel spreadsheet (located on sharepoint). I'm using the spreadsheet fields to create the table fields in Access.
View 4 Replies View RelatedI'm using Access 2003 and excel 2003.
We currently manually run 5 different queries then copy and paste this data into 5 separate tabs on 1 workbook, I'm trying to automate some of this process if possible.
I am trying to use the 'transferspreadsheet' action within a macro to run a query and post it into a template excel file, using this code:
Trasfer Type Export
Spreadsheet Type Excel 8-10
Table Name (query Name)
FIle Name (FIle location)
Has field names No
Range Blank
----
This does seem to work and puts the data on a new tab on the specified workbook.
However I have a few questions:
1. Can you specify which query gets put onto which tab in excel? The tabs have different fixed names.
2. Can you specify which Cell the data gets pasted into to? As each tab has a set of headers and titles which need to remain.i.e would need to get query 1 to start in cell A4.
3. How would you expand the above out so that it runs all 5 queries, would you just add in multiple transfer spreadsheet actions in the same macro?
I have a report generated per insurance company selected. There are around 10 insurance companies.
Is there a way to run the report and export it directly to Excel (I don't need the report in Access) for all companies where each company will be in one spreadsheet? So, 10 companies, there will be 10 sheets in the Excel file.
Is it possible?
I need to export a list of data into a single cell in Excel.
As an example the list looks like this in Access:
450a
650b
320c
4100d
and exports into individual cells. I need it to export into one cell and look like this:
450a, 650b, 320c, 4100d
I have a basic access query (MACs Report Template) that I need to export into multiple excel files based on the 1st field (Plan ID).
Example:
PLAN ID
Number
Amount
Status
AM141
12345
100
Disconnected
AM141
54321
5000
Active
AM142
11122
2000
Disconnected
AM155
22334
500
Disconnected
I need this to create a spreadsheet for each unique PLAN ID. Ideally i want it to export the following:
MACs Report AM141 20150521.xls (both records above should be in this report)
MACs Report AM142 20150521.xls
MACs Report AM155 20150521.xls
I have 260 access files (12 data tables in each file). I want to extract table with name of "Borrower" and "Ledger Recovery" from DB to excel. The end result i need is to consolidate all 260 tables of "Borrower" in one excel sheet and all 260 tables of "Ledger Recovery" in one excel sheet.
View 1 Replies View RelatedHere's my problem. I run a database every monday that has several (more than 15) reports as the outcome. Due to the massive amount of information we can't build the data up every week. We need to overwrite the tables and recreate the "Reports" every week. The department I am creating this for wants to keep a snapshot on the computer of the 15+ reports instead of printing them out. But instead of simply creating a snapshot of each individual report he would like to see them in the format of one file with multiple sheets. The one file would be labeled the date the reports were created and each individual sheet would be labeled the name of the report. For example, This past monday when we rant he Db the file would have been lbld 10-3-05, and one of the many sheets would have been labeled "Selects", or "Rejects" or "Cost" and so on. Does anyone have any suggestions?
View 1 Replies View RelatedI have a table (tblMaster). In the table is a field called Agency. The table is 200,000+ records and there are around 35 Agencies. The table grows monthly, with potentially new Agencies added all the time.
What I have been asked to do is to have a button on a Form which, when clicked, exports to Excel a separate workbook with all the table data for each Agency in the table.
I have suggested a combo-box on the Form that passes the Agency name to a query and then exports (so they could have control of which Agency to export) but no - they just want one click, spool through the table and create the 35 (or so) exports.
I'm building a data base for my company, which is composed of items we sell. I then need these records to populate our pricebooks, which are excel worksheets, under multiple workbooks.
So essentially, I would like to have all the fields separated by vendor, series and series items, then populate the proper Excel worksheet (within a supplier's workbook). I have the know how to build a query to narrow down a particular vendor/series/groupofitems, but I don't want to be creating an enormous list of queries which have to be run each time.
I also have the know how to create a joined table which pulls the item list into the proper group, creating one large table with every vendor, series, and items. But what I'm looking for is some type of hybrid, which will allow me to export all of the items to their corresponding worksheets in one fell swoop. This will be done regularly as prices from suppliers change, certain colors are discontinued, sizes added, etc.
I'm guessing when I use the query which creates the large table with all the product that it's indexed, and that I would be able to use this to then import the data into excel/export the data to excel. But I'm not sure about this.
i have access 2013 and when i try to export data to excel with "Analyze data in excel" when the file is open i excel i get this error message file error: some data may have been lost". (and a whole row has not been export)
i tried to fix this file with excel open and repair option and i click on "extract data" but then i got this message;
Excel attempted to recover your formulas and values, but some data may have been lost or corrupted.
Excel found errors that may cause some recovered data to be put in the wrong cells.
I have a table of trainees. One of the fields of that table is 'authorized trainer' (YES/NO) tick box. What this allows me to do is query the trainees table based on who is an authorized trainer, and who is not. I have a table of called training, that records information about training a trainee has completed. One of the fields of this table is a lookup that looks up all the trainees from the trainee table who are authorized trainers, so that I can also record who conducts each trainees training.
As you can see from the table the listbox field for trainer shows both the last, and first name of the trainer.I now need to export the table to an excel file, but when I do, only the second name of the trainer is exported. Is there a way to export both the first and last name?
I have an access query with around 10 columns. One of the columns is city. There are total of 5 unique cities. I need a macro for the button in the access report that will export the data from the access query to the ONE excel workbook in such a way that each city filtered data from access is exported to city name worksheet. So Excel file would have in total of 5 worksheets with the relevant city data.
View 2 Replies View RelatedI'm trying to export my table using the following code:
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, "incidents", "c:Incidents.xls", True
But unfortunatly I get truncated errors upon export via the vba above. is it not possible to export memo fields to excel via vba?
how i can export the data from Access to excel using Access VBA for the specified sheet using data linkage with access database. Like we used to do it manually in excel as external data from access.Like we have some codes for linking excel file to database mentioned below;
DoCmd.TransferSpreadsheet acLink, , "region", "F:DB PracticeBook1.xlsx", False, "region"
Can we have something like this to link database table in excel file automatically.So that the excel size won't be that big and also it saves processing time.
A user reported that when exporting a list of people from a query to excel, certain people/records are not contained in the export. I took a look (old db mdb v2002-2003 access) and what I found was quite odd.
First, I opened the resultant xls and the first 25 rows or so are blank - which I thought was weird - were these the missing records?
Next I noticed that I forgot to close the xls when rerunning/testing the export using this:
Code:
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, "qryemailods", Me!Premiername, 0
When I was watching the open spreadsheet, I noticed that it was repopulated with records (I actually expected to get a 'file in use' error, but access carried on) replacing the data.
But lo' and behold! All the records were exported, including the 25 or so missing records at the top where the blank rows previously were located!?!?
I tried a few things... compact and repair on the front and back end of the mdb. Save at newer version of access (2007/accdb), even working locally in case there was some network lag or other issue... Same story... when running the export with the target file closed, the first ~25 records are dropped - but if the xls is already open it runs fine.
Code:
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel12, "qryemailods", Me!Premiername, 0
...and that does in fact produce the proper listing without missing records (with target file closed), but the "12" export causes the following message to pop up when opening the file:
"The file you are trying to open [filename] is in a different format than specified by the file extension. Verify that the file is not corrupted and is from a trusted source etc etc etc.. Do you want to open the file now?"
If I hit yes, the file opens and looks good - but why the error message?
how to export Access' many-to-many relationships in excel.
My database is a Project portfolio management tool. One project has many different fields, some of which can only be single values (one-to-one, easy to export to excel) and many others are multiple values fields, built as many-to-many relations (through junction tables).
One usage that was not specified at database creation time was the ability to export the portfolio to excel, so non-access-savvy users can browse, filter, sort and play with the portfolio however they want.
If I build a report, it will contain as many sub-reports as there are junction tables, rendering it un-exportable to excel. A Form would have to be continuous, barring the use of sub-forms for the m2m relations.
Building a query will generate many lines per project (as many as the most populous multiple field), making the excel sheet nearly unusable (in my users opinion, and here, the client's the king).
The best route I have been exploring so far involves "transforming" the multiple fields, so a the different "rows" become additional "columns".