General :: Access Data Collection By Email
Jan 29, 2013
Completing the html wizard for Access Data Collection by e-mail is straightforward enough but I need to change the instructions underneath each of the data fields prior to sending out the e-mail, to ensure (so far as possible) that the forms are completed with the correct information - which, regrettably is not always proving to be the case.
I did this some time back with another e-mail ADC form I completed but for the life of me cannot remember how!!
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Aug 14, 2012
I have set up an access database and want to collect data using the e-mail feature. I can use the feature but the form it sends to fill out is very basic and not that user friendly. I want to put in directions to the form, is there a way to change the style of the form?
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Apr 1, 2008
If I send an HTML message to an individual and they reply back on Monday, can they still reply again on Tuesday to the same message and again on Wednesday, so on and so forth? Will this be adding multiple records to the table?
Also, please consider the same situtation for an InfoPath email. Thanks.
Chris
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Jun 5, 2013
I want to use Access to collect data for our research department. I have created a number of forms to assist the department in collecting data. I created a query with all the fields from the relevant tables to be used to collect the data. I used the option Collect and Update data via email to generate the form for collecting the data and emailed the form to myself for testing (gmail account), however, I cannot edit any of the fields.
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Nov 21, 2012
I am trying to send out data collection emails to fill in my records but it will only let me select fields from single access tables, I want to be able to get them to fill out all the fields as entered in my forms, which contain sub-forms and therefore links to multiple tables.
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Nov 14, 2012
I have a master/child forms. in master form sale_id,collection notes are placed. and in child form all collection details like collectionnumber,date,etc., child form look like datasheet view.
When i select the record from the list depending on the sale_id all the collection records shown in datasheet view form. If no record is there ok. if more than one records are there in collections of sale_id.i need count of records in collection depending on sale_id and also if i select one row in collection, notes to be shown for that record when i clik on shownotes button.
If more than one record in collection automatically it increment. how many collections for the sale_id. collection number would be increment. How and also show notes depending on collection number and sale_id.
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May 4, 2005
I'm sorry if this isn't the correct forum to be posting in, but I wasn't sure where "I'm very familiar with Access, but I need to do X and I'm not even sure where to begin"-questions go.
I need to create a database that collects monthly metrics for an entire team.
So I setup tables
met_Metrics
Metric_ID
Metric
Assigned_ID
Reviewer
Reviewer_ID
Reviewer
met_Month
Month_ID
Month (formatted MMMM YYYY)
Metric_ID
I've sat and stared at this for far too long and I'm no closer. Each Metric will be assigned to a Reviewer. They will be responsible for entering the data for each Metric assigned only to them on a monthly basis.
Any suggestions would be greatly appreciated.
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Jul 11, 2012
i have a filter that shows the bookings for the weekend, which i can click on each act and it generates an email for then to confirm. however some acts have more than one booking on that weekend and i want to be able to list the bookings in one email, the email script i use at the moment is below, the acts can be grouped by a field called grouped
Code:
Private Sub artist_DblClick(Cancel As Integer)
Dim msgTxt As Variant
Dim objOutlook As Outlook.Application
Dim objMailItem As Outlook.MailItem
[code]....
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Jun 20, 2013
I am currently using SendObj method to send an Outlook email and selected report as an attachment using the current form's data. This is triggered by a button click.
This is working well apart from having to use 'ClickYes' to outwit the Outlook 2012 security system.
However I now need to selectively send an extra pdf file with some of the emails based on a Yes/No field on the form. This is a fixed file on my local C drive.
I think I have to use automation to do that but I can't find a method of specifying the report I currently use in the SendObj method in the .Add.Attachment line.
Do I need to run the report and then save it so that I can specify the path and name in the .Add.attachment line followed by code which will delete the file? or is there a means of combining the code I currently use in SendObj to create the pdf object with automation option?
I have working code for both attachments at present but they send separate emails and I would prefer to combine them if possible.
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Apr 20, 2012
I am trying to send out request-for-quote sheets to vendors and i need to send the image of the product as well. when i send emails for data collection, the attachment is not included. how can i attach images?
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Jul 11, 2012
i have a script that creates an email for a booking when i click on the artist name which works great. i want to be able to subject the email with the week number of the month. ie in subject it would be WEEK 1 JULY WEEKEND CHECKOFF. with the date info coming from gigdate field
Code:
Private Sub artist(Cancel As Integer)
Dim msgTxt As Variant
Dim objOutlook As Outlook.Application
Dim objMailItem As Outlook.MailItem
Dim blnCreated As Boolean
Dim act As String
[Code]...
Please confirm your upcoming weekend Booking
NAME OF ACT
Friday 20 July 2012
NAME OF VENUE
ADDRESS OF VENUE
09:30 pm - 01:00 am
Act Fee: $800.00 Less Commission: $80 Net Pay: $720.00
Payment Details: Invoice venue prior - EFT
Please reply OK to confirm this booking
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Sep 18, 2012
I have a database to send e-mails from access trough Outlook. The issue is that I would like the body of the e-mail to have hyperlinks, colours, bolds and that I can get it from plain text.
This is the code I have:
Dim MyDB As Database
Dim MyRS As Recordset
Dim MyTable As Recordset
Dim objOutlook As Outlook.Application
Dim objOutlookMsg As Outlook.MailItem
Dim objOutlookRecip As Outlook.Recipient
Dim objOutlookAttach As Outlook.Attachment
[Code] ....
How can I make the body to be HTML format, or, can I have a e-mail template storaged in my PC and then indicate to use it whenever the e-mail is sent?
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Aug 26, 2012
Attachment File Name as it appears in email attachment box
{F54EBDF9-B9B6-4EA1-B56D35DEC50D0F69}.dat (257KB)
When you select open it does retreive the file in PDF.However, our customers are not very likely to open it because of its File Name.I do send the document to PDF file 1st.I am a carpenter by trade just trying to make my business more easier to run from the office and keeping up with the times.I receive emails from Vendors all the time,I am an avid user of Access since 2000, I barely understand VBA code and often copy from samples and/or researched code.
Here is my Code:
Private Sub Command198_Click()
Dim strToEmailAddress As String
[code]...
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Feb 3, 2015
Our database is in access 2003. It has a form which has a button to send email of orders. I added a new user in this database. That button works in all other computers in the network with the same user permissions as this user, in his computer when he select to email Order it does nothing. It does not open the new email page in outlook and the outlook email is configured in his computer.
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Jun 18, 2015
Ive recently developed in Emailing from Microsoft Access. When I was researching email methods from Access a thought occurred to me that there should be an A.P.I. that would do this the easy way.All of them did have a web A.P.I. which was all I needed to translate a web request from the other language examples given.
Code:
Dim reportName As String
Dim path As String
Dim fso As Object
Set fso = CreateObject("Scripting.FileSystemObject")
Dim oFile As Object
Dim strAttachments As String
Dim strTransPort As String
Dim byteData() As Byte
[code]....
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Jul 8, 2006
In Office 97, Access database had a Music Collection database which I used and it was also in Sterling GBP
My PC crashed and since then I have upgraded to Office 2000, but the Music Collection database is un USD$
How can I get the Music Collection Db as per 97?
:(
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Jan 26, 2014
I have a table that is populated everyday, with following columns:
1. ward (linked to the wards table)
2. date
3. number of patients
We have a total of 18 wards, wherein the daily number of patient in each ward should be recorded. The problem we face is that we find it counter-productive if the data encoder selects a specific ward (dropdown list), then puts the number of patients, and then moves to another field repeating the process. (the date is pre-selected using a combo-box and this will fill the date fields, thus the encoder selects the date only once).
I was wondering if there is a way where we can just automatically show all the wards, so that the data encoder would just proceed on putting the figures.
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Jun 10, 2012
I would like to use the "Collect and update via email" function within MS Access 2010 which sends out and collects emails. I know how to use this function, but what I would like to do is something slightly different. Instead of emailing out a data entry "form" that has the employee/team member enter information for data collection purposes about their project, status, start date, end date, priority, tasks, etc. Instead, I would like send an Excel/Access table with all of the current project information displayed in the email data collection form and then have the employee reply to the email and overtype edits to displayed information and then have those changes automatically entered into my table. For example, one project table can have up to 50 rows and then column headers such as project status, start date, end date, priority, task description, etc.
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Nov 12, 2011
Is there a good way to let Access be the database for collections of files and folders (on a Windows PC) that would organize projects and give information about the files. When I say information I mean description, progress(check in & check out duration of work, and timers), and location. I think this would work with organizing our projects and knowing what file is the current one we should be working on when we have many. A while ago I was working in FileMaker and noticed that one of there template options said "Collection of Files".
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Jun 11, 2013
I have a form that collects data from a survey. The survey has been undertaken before and the equipment being surveyed may carry an ID number and I have the original survey data in a table. If the old survey ID is entered into a field it automatically populates several other fields with the original data....neat!
But that data is not necessarily correct and for this survey I am going to great lengths to ensure the data is as "normalized" as possible so the data is prepopulated into a field with validation. Normally when something is entered into these combo fields I validate with a not in list event and ask if the entry should be added. If I prepopulate with a me.xxxxxx = oldsurveydata the entry is accepted without question. Is there some way to fire the not in list event? I've tried me.repaint, requery etc. but no success.
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Sep 4, 2013
I am close to getting code to send an email from access with the body of the email populated with a Rich Text textbox from my access form. The problem I am having is that the body of the email is converted to plain text in Outlook which is creating problems for me. How to identify what I can do to convert to rich text or HTML in Outlook? I also want to attach a table that is populated by a query in my application, but i haven't got that far yet.
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Oct 1, 2013
I've set up a piece of VBA code to loop through and email various recipients data, in the form of records within the email body. This works fine, but occasionally produces an error whereby the email output body lines are duplicated spuriously. This only seems to happen when running a large number of email loops.
The data source for the email body content is a table, which for each 'loop' is refreshed with new data by 1) deleting records from that table, and then 2) appending data to the table.
The portion of code for the loop & email:
Do
'Build outputbodytext
DoCmd.OpenQuery ("EmailQ2")
DoCmd.OpenQuery ("EmailQ1")
'set up email
Set rec2 = CurrentDb.OpenRecordset("outputbodytext")
strSendTo = rec2("Email")
[Code] .....
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Oct 24, 2012
I need to let all our suppliers know we have moved and wanted to do this by email. how I use Access database of suppliers email addresses and use them on Outlook.
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Aug 30, 2004
I have a need to convert the export of an Access report to an ASCII file.
The export needs to have a specific format - described below:
Field Position | Field Length | Field Name | Field format
1-6 | 6 | Member # | text - right justified
7-12 | 6 | Trans Date | YYMMDD
13-15 | 3 | Pay code | Alpha/ NUM - Left
16-26 | 11 | Amount | -9999999.99 (*)
64-71 | 8 | Check # | Right
general comments and questions:
This report needs to interface with some sort of transaction accounting system - No Idea what it is, but this format of the report will interface.
The field positions go from 1 to 73. I need only supply the data above, so the check # is way out of sequence. Do I need to have the space inbetween "Amount" and Check Number in the report? Will a simple text file work with all the fieds together? or will I need the space in there? Is there a way to design a report in an ASCII format in access?
Specific Questions
I think I need to change the format of the amount and date fields. I am currently using the short date format 8/30/04, but need to return the date as YYMMDD - 040830. How can I change this format to reflect the ASCII format. The form is also set with the default "=Date()" so the user doesn't have to enter the date everytime - it can also be edited for older data. I would like the date to appear the way it is on the form 08/30/04 but get entered to the table as 040830. Is there a way to do that?
The amount field is odd - I'll include the exact criteria that is desired:
"All Amount Fields must be right justified and space filled. If the amount is a credit, show the "-" sign at the beginning of the number. Payment should be entered as positive amounts. If zero, assign the fied as 0.00 (space filled)"
Is this just a mask that needs to be added? Currently, The field shows $7.00 when 7 is entered to add cent, you must type in 7.50, tab will put in the "$". I need to get rid of the $ and space fill the field?
Any help would be great
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Apr 10, 2013
I have a macro set to email a form to a person once a condition is met. This works fine but I've discovered that Outlook (2010) has to be open BEFORE this macro is invoked.
I wanted to add a step to the macro before the one that makes it email that basically says to open Outlook.
I have tried the RunApplication macro, but I apparently am not getting the path right. I don't understand what the problem is.
I accidentally dragged Outlook to my desktop and therefore created a shortcut from my Start Menu, but now when I go to Microsoft Office in my Start Menu, Microsoft Outlook isn't one of the options. I can't find the path to where it may reside now.
I am using the path to the shortcut on my desktop.
C:UsersJust MeDesktopMicrosoft Outlook 2010
What else am I supposed to do?
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Oct 16, 2012
I'm working on a vacation/time off tracker and was hoping to use the collect data feature. I've created a form where a user submits their requested date and number of hours, at which point I'd like the form to be sent to their manager for approval. The manager's email address is stored in a table. Once the manager marks yes or no, I'd like that reflected in the time off requests table, and an email sent to the requester letting them know if it was approved or not. Is this possible? How would I go about it. I'm pretty new to Access, learning on the fly, but I'm pretty good at modifying code to match my situation/working backwards if you have any examples for me to look at.
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