General :: Adding Values (Multiple Entries) In One Field
Dec 6, 2012
I have a field named Supplies Expense. As an analyst inputs a business's expenses, it may require multiple entries into this one field. What is the best way to accomplish this?
For example:
Supplies Expense (Field Name) [$0.00]
The analyst has the following data:
2009 Financial Statement
Paper $50
Depreciation Expense N/A
Ink $100
So, going down the list, the analyst goes into access and enters $50 for paper then later needs to enter $100 for ink.
What is the best way to combine these multiple entries into a single Supplies Expense field and allow for a quality check of the individual numbers at the end of the project?
I have a subformClientOffers on my frmAllProperties. On the subformClientOffers is a field called Outside Agents. This field allows for multiple values to be selected.
The subfrmClientOffers is in datasheet view.
While the field Outside Agents DOES allow me to select more than one, they post in the field one after another:
Ken Shaw, John Doe, Jane Doe, Harlan Bestlyn
Therefore, the datasheet view of the subformClientOffers causes the field Outside Agents to get very long, much too long to view without scrolling. My client wishes for everything on the frmAllProperties to be viewable without scrolling.
Is there anyway, to cause the field Outside Agents to place a return between each selected name (sort of a wrap text kind of thing)?
One thing I might mention is that the field is a drop down field from tblOutsideAgents. The table itself has First Name and Last Name, but I concatenated that into Fullname on the form, so that when the user opens the drop down they see the entire name. I don't know if that would have any effect on making the 'return' thing work or not.
I can't use this field as a subdatasheet because I already have one subdatasheet attached to the subform to show multiple notes on each Client Offer.
Basically, I'm compiling a table of funding sources and whilst all the fields are relatively straight forward, how best to approach the matter of where the funding is available. For example, Funding A is available in America only, Funding B is available in America, Canada and Europe and Funding C is available Internationally etc (a huge number of possible options and infinite different combinations). How's best for me to lay this out because there will be hundreds of funding sources all with different availability criteria? If the field name is 'Countries funding is available', can a data type input be multiple entries?
Ultimately I'll want to be able to query show all funding sources available internationally or show those available to America and Canada only etc...and when I query on another field or show all, I'll want to see where each of the funding sources are available, listed out .
I am writing a sports database and have a query that displays a seasons fixture list in a form. One of the fields shows the points from each game played. (either 3 for a win, 1 for a draw etc). I can not get these points to be added up and displayed in a form along side the fixture list.
This might be confusing so I will try to give as much detail as possible.
I have a table that has part numbers and the number of that part used that is based on a construction group lets call it.
I have another table that has all the different products that we sell, it also contains the "constuction groups" that are needed.
My append query looks to see which product is being ordered, gets the "construction groups" then looks at the other table and gets all the part numbers and quantity used in that group. It takes the part number,quantity used and appends them with an order number into another table. This works fine, however because some of the "construction groups" use the same part number I have multiple entries for some parts.
I want to be able to make it so that when there are multiple entries where the order number and part number are the same, it adds the 2 quantities and leaves only one record.
If someone out there even understands my problem could you help me. I have been trying to get this part of my db workign for a few weeks now.
I am trying to create a database for a company I work with which creates a food product which needs to be traceable from creation to finish. I have created a table with all of the necessary information for the creation of a batch.
1. During this batch creation, we add water multiple times which we record each time, i.e., 2cups, 2 cups, 2cups, etc. I have a field for "water", and wish to record each instance and amount of water added, but only want one record for the complete batch. Also I only need the total water amount in the batch record, but want to be able to expand to see the individual amounts as needed.
2. Also, we need to record various readings (temp, etc.) throughout batch creation. Again, same problem as before.
What is the best way to do this? I want to be able to reference this info anytime I want to check creation specs for each individual batch.
I'm trying to set the control source for a control on my report that describes the number of portions that goes into a box. Sometimes there is a specific number of portions per box and sometimes it's a range. When the number of units is specific, then it is entered into the MasterCaseMinUnits Field. If there is a range of units possible than the min is entered into MasterCaseMinUnits and the max is entered into the MasterCaseMaxUnits.
I want my report to look at the mastercasemaxunits, if it is blank it will only display what is in the MasterCaseMinUnits field. If there is a value in the masterCasemaxUnits field, then it will display the masterCaseMinUnits & " - " & MasterCaseMaxUnits. this is the code I'm Using:
What is the best solution to this problem? How can I automatically assign a numerical value to a field based on the information currently contained as test in another field? For example, if I have a field that ranks a film as “Poor, Fair, Good, Great, Superior”, how can I have a set value appear for statistical purposes that assigns a number to each of these values (Something like: If rating of current record = “Poor”, then ranking = “1”; If rating of current record = “Fair”, then ranking = “2”; If rating of current record = “good”, then ranking = “3”, etc. I also want to be able to have the values recalculate if someone changes their original opinion.
I'm new to Access and databases so my question might seem dumb, but I need some help figuring something out. Well, I have this database where I'm storing information from different charities. So I created a table with their name, address, phone, contact person, and many othe things. Now I need to create a field with the services that they offer. Each charity could be able to offer more than one type of service. So for the services field, I cannot create a drop down list because that only allows me to choose one service. So what would be the best way to allow the user select more than one kind of service offered from a list and then be able to search that with a query? I have a list with over 50 different possible offered services and each charity usually offers 2 or 3 different services.Thanks
I would like to know if there's any way of fitting multiple entires of data into one field in a table. For example, a field for addresses that might be able to hold two or more different addresses. Must I create another column/field to hold how many different addresses that that person might have? Thanks!
Hi, This may be a dumb question, but I've got kind of a question about adding values.
I have a subform that contains a department name, and it's waste totals (in Kilograms) for the day, for a particular company. The company information is the main form.
Whenever I start a new department, the totals, and category names start blank (different departments could produce different waste).
I'm trying create a query that gives me the total value for each Category of waste. However, I keep getting all the seperate values returned?? As apposed to a total. For example.
Company A has two departments: Office and Production. For Office they had 20 Kg of plastic bottles and Production had 20 Kg of plastic bottles. I want to be able to total the weight of plastic bottles...it's just not working../ ? Any advice?
Query 1: Field #1: User Name Field #2: CountOfUserName
Query 2: Field #1: User Name Field #2: CountOfUserName
Query 3: Field #1: User Name Field #2: CountOfUserName
Query 4: Field #1: User Name Field #2: CountOfUserName
I want to create a Query that will add [Query 1].[CountOfUserName]+[Query 2].[CountOfUserName]+[Query 3].[CountOfUserName]+[Query 4].[CountOfUserName]= [My Query].[TotalCountOfUserName]Group by UserName
Let's say if I am building a database for a library and in a table the book titles are the primary key and there is a field "authors" to record the authors' names.
But sometimes a book may have several writers and if I type all of them into one field, Access only recognise as one person. So how can I format/set up so that when I use query or filter, each one of names can be identified?
If multiple entries are not feasible, how else should I design my tables?
I am working on a personal expense ledger. On a particular field that is labeled [expense/income], and a field labeled [amount]. the [expense/income]field is a listbox field "with expense and income as the values. Here is what i want to do. when i select income from the listbox i want it to sum the total in the amount] field, and if i select expense i want it to subtract the total in the [amount] field. i hope i explain it correctly.
I have a main table with subject id and other fields. I also have 16 other tables which have questionnaire information at 17 different timepoints. In those tables, the subject id is the only connected field between the main table and 17 different years. When I add a new record (by subject id) on the main table, I want it to add that same subject id to the 17 other tables because that subject id will eventually get all 17 years worth of data. But even using subforms, it will not add a new subject to the other tables unless I add some sort of information such as (date received) into the subform.
I have been struggling with this and would appreciate any help. It sounds so simple!!! I have 4 fields (Unit Price 1, Unit Price 2, Unit Price 3, Unit Price 4) in a Orders table that I want to add together and store in a 5th field (Sub Total) in the same table using a form. I am having problems with the sum and I am unsure how to get it to show in the Sub Total box in the form as well as the table. Thanks for your help!!
I am trying to add various values based on Select Case to the value of field. The problem I face is that each time when I get different Case in select statement, the value of the field rather changing adds the value on top.
Code: Private Sub ProductID_AfterUpdate() Dim qflPrice As Variant Dim db As DAO.Database Dim rs As DAO.Recordset Dim sqlQry As String Dim instID As Integer
I'm pretty good with setting up a very simple database such as inventory, profiles, etc.. However I'm creating a database to keep track of a football (soccer) team's players and match statistics.What I have so farsample attached)
Tables: * Players - PlayerID, Fname, Lname, position, goals, assists, etc (all details regarding a player) * Position - Positons (Table containing positions eg: defender. Data is selected in player's form as a combo-box) * Competition - Competition types (Cup, League, Friendly. Data is selected in Match's form as a combo-box * Venue - similar to Competition table * Opponent - Similar to above two tables * Match - MatchID, Competition, Venue, etc (form corresponding to table attached)
Forms: * Player form * Match form
Now as shown in the sample, I choose players using the combo-box. Then whatever stats they had during the match are entered on the fields provided. How to link the player (selected using combo box) to the stat fields (goals, assist, YC, etc).
I am trying to create a list of values in a field separated by commas. I have done this in a query as follows:
[Field1]&", "&[Field2]&", "&[Field3] and so on.
However, when Field2 is null, the result is two commas between Field1 and Field2, but I only need one. What function can I use to eliminate the extra commas when fields used in the concatenation are null?
Hi forum, I have this database with a main form and 5 subfoms. For the Address Subform, I need to add multiple addresses for each person I add. How we currently do it is enter the multiple addresses per person, one at a time. Is there an easier way to do this.
It's been a while since I've asked a question here, but I can't seem to figure this problem out.
I am setting up a form using data from 4 different tables, all related, and I can't figure out how to add fields that I didn't initially add during the wizard set-up. I used the wizard because it's easier for me to do that and then go in and make the changes I want to make.
When I get data from just one table, all of the available fields from that table are in the "Field List" no matter what fields I chose to include in the wizard process. That's good. But when I get data from more than one table, only the fields I initially chose in the Wizard process are showing up in the field list. I can't figure out how to add a new and different field from one of those tables.
The way I "solved" this problem the first time was to start over, creating my form from scratch--but now that I've done a lot of work, it just occurred to me that I will need to add 2 more fields. (I actually don't even have those fields in a table yet, but I will add them later.) So, this will be an ongoing problem. Since this form will get much use, by several people, I don't want to have to re-create it every time I want to change something.
So, is this possible? How can I add another field?
Also, while I am at it... A combo box was working beautifully to look up specific records when I was gathering information from only one table. It isn't working anymore.
I have imported an Excel table with a column which has several values in one cell separated by "". In my case names of institutions afiliated with a patent. Example of the format of a single cell: MASSACHUSETTS INSTITUTE OF TECHNOLOGY (US) RIVE TECHNOLOGY INC (US)
In order to normalize the Access database I would like to extract the institutions to a separate table (institutions) and that the patent is related to both institutions.
I have a list of Vehicles in which each have their own maintanance schedules. Most of the maintanance for the Vehicles overlap. Instead of entering the same information over and over I'm assigning each type of vehicle a code number (example '05 Cargo is a 1, '04 Cargo is a 2). Now what I want to do is assign each maintanance the vehicle code, for instance I have 13 different types of vehicles that all need oil changes, so I want to assign the Oil change maintanance 13 codes. Is there a way to assign that maintanance 13 codes without having to enter it 13 times??
Is it possible to have a text field in a table to store multiple values by using a comma or some other type of seperator? I do not want to set the field to a lookup field because the number of values that would be included would be to many to continuously look through to select. I would prefer to just manually type in what I need and use a seperator to create a multiple value field.
