General :: Can Access Generate Emails Based On Record Date
Mar 14, 2014
Using Access and Outlook 2010. I have a database that tracks Contracts for our University. One of the fields it tracks is Expiration Date.
Is there a way to have Access prompt Outlook to send an email to my boss when the contract is a month or within a month from expiring?I'm assuming when the database is opened it would have to run a query for expiration dates expiring within one month of today's date (which i know how to do).
I just don't know if it's possible to generate an email or some kind of message with those records/contract numbers displayed? I should also note my boss is the only one who uses this database so even if the email notice isn't possible, is there a way to show a message of what contracts are expiring soon when he opens the DB?
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May 16, 2013
I am looking to have entries made to the table based on a date range. I have a database of events and most repeat daily, weekly, etc. When I enter them into Access, they go in as a single entry with a start and end date. But I need to have them as individual entries for each day so that rather than one entry of 5 days, I need to create 5 entries of one day each.
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Sep 15, 2014
I've setup a selection form that returns a specific list of email addresses in a query.
What I can't work out is how to press a button and have the email addresses populate the To: field in a blank Outlook email - I don't need any bells or whistles.
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Nov 21, 2012
I am trying to send out data collection emails to fill in my records but it will only let me select fields from single access tables, I want to be able to get them to fill out all the fields as entered in my forms, which contain sub-forms and therefore links to multiple tables.
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Apr 20, 2015
I have a table called Contacts in Access:
ID Email
001 email1
002 email2
003 email3
004 email4
008 email5
010 email6
And I have a table called Data in Access:
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
What I'm looking for is coding that would start with the first ID number in CONTACTS and see if there is the corresponding ID in DATA. If there is, then I want it to create an Outlook email and have:
1.To field populated with the email address in the CONTACTS table
2.From and CC fields to be my email address
3.The subject line needs to read [ID] "Request" and then today's date backward (e.g. 20150420).
4.The body I need to put some generic wording and then a table with the records from the DATA table (first 5 fields plus the headings).
5. The format of the table etc isn't important as long as it is a table format
If it's created the email I want it to go back to the DATA table and put "Email Created" in the Action column for those IDs.
I don't want the email to automatically send; I only want it to create a draft (as this data needs to be manually confirmed before sending).
If for example it gets to checking in DATA table for ID 002 (and as seen there's none there), I want it to skip creating the email and move on to the next ID.
In the end I would expect to see 3 draft emails open in Outlook ready to be sent, looking something like the below (just 001 below)?
From... my email
To... Email1
CC... my email
Subject: 001 Request 20150420
action the below:
ID Date Person Title Yes/No
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
And the DATA table look like this (if only 001 email was created):
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant Email created
001 20/4 Mr B Supervisor Email created
001 20/4 Mr C Consultant Email created
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
I will need to add more data to the CONTACTS table over time, also the DATA table will be different each day so I need the coding to accomodate for both of these possibilities.
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Feb 1, 2014
I am working on a database and i have notice after making a form that when i enter a record using a form if i enter incomplete data on the form access automatically save that record and generate a id for that record.
For example I have a table that contain
StudentID,StdName,FatherName,DOB,Adress,Phone
And I have created a form for that table that also containing these fields.
Here I want to do that on the form I want a "Save" button , and the purpose of this button that when I click on this button then MS Access Save the record and then generate the ID for that record and if i close my form without pressing "SAVE" button access do not save that incomplete record.
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Jul 26, 2012
i need to append data that is currently in a single MS Access table into multiple MYSQL tables that have primary keys and auto_ids etc. Therefore I need to run the queries in order so that I can use the new auto_ids correctly, see below:
INSERT INTO users (username, unconfirmed_email, password, agrees_with_terms, active, created, modified)
VALUES ("46", "", unix_timestamp(now()), 0, 0, now(), now());
SET @curr_user_id = LAST_INSERT_ID();
INSERT INTO accounts (type_id, status_id, profile_name, email, match_permissions, odesk, created, modified) VALUES (3, 0, "46", "", 1, 1, now(), now());
SET @curr_account_id = LAST_INSERT_ID();
INSERT INTO accounts_users (account_id, user_id, role_id, created, modified) VALUES (@curr_account_id, @curr_user_id, 1, now(), now());
is there a way i can change a single Access append query to generate the required insert statements to do this?
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Jun 21, 2005
Hi guys . I got a table in my db called week. It has the following
feilds on it . Year, weekno and monday. I created a button and a text box in a form.
when i type a year name and press a button i want the the follwing happes:
it check if the year exist in the db. if the year does not exist it goes
and inserts week number from 1 -52 along with start of date and year in to the db. I be happy if some one show me how to do this in access.Thanks
example :
year --- weekno --- monday
2005 1 1/3/2005
2005 2 1/10/2005
2005 3 1/17/2005
. . .
. . .
. . .
. . .
. . .
2005 50 12/26/2005
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Jan 8, 2015
I have a database where I record grades for my students. I would like to create a macro so that every time I record a grade as an "F", the student will receive an email that will contain an attachment of their scores. A lot of the information I want to include in this email is in several different tables. So to make it easier, I have created a query that lists the following:
Students name (SName)
Student's email (SEmail)
ID# of the form I use to record their grades (ID)
ID# of the studen'ts work (WorkID)
Date of their work (CreatedDate)
Date I graded their work (AuditDate)
Grade="F" (Accuracy)
How can I create something that will automate emailing of this information--to the individual student with only their information? I am using Access 2010. If I can't automatically send the emails, I would like to create a button in my audit screen that will send a report containing that student's information to them.
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Sep 9, 2014
I have attached a sample of a database.
Table 1 has all the items I am trying to sell with sell by date after which I cannot sell this item. Then in Table 2 I have forecasted sales. So now I am trying to calculate stock consumption to see if I will be left with any stock that I cannot sell.
So now somehow I need to deduct sales forecast from my stock holding but it needs to go by date i.e. consume all stock for Item 1 with date 16/09 before moving to Item 1 with sale by date 23/09.
So based on the attached example, I can see that on 16/09 I will consume only 5 cases from sell by date 16/09 and another sale is 18/09. So that would give me information that I will be left with 95 items dated 16/09, which I cannot sell because they will be out of date.
Ideally I would like also to include the logic that if Item is out of date it would move to the next sell by date.
So in this case sale of Item 1 forecasted for 18/09 (94) would consume the whole stock (50) with date 23/09 and another 44 from date 01/10
For Item 2 I can see that units with Sell by date 30/09 will be consumed on 25/09 and I will start taking stock from next sell by date which is 14/10.
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Mar 21, 2007
I am trying to filter out information for an ODBC query I have written, to obviously make it more concise. Because our data is not set up very logically, a lot of my queries are based on text...but that is another story. My current situation starts with a simple make-table query finding certain data within a date range. This is followed up by another simple make-table query to find other specific data within another specified date range. Then I have a cross-tab query between the two tables to locate all the data that shares the same unique identifiers. My problem lies with trying to only pull information from a certain date range. For example, I want information to be included if the data has the same unique identifier as well as falls within +/- 7 days of the received date (dd/mm/yyyy) also listed in one of the tables. Each record will likely have different received dates so I cannot set it as a constant.
Make sense to anyone? I am not confident enough to play around with some expressions...well it is more I haven't been successful at using them correctly.
All help is greatly appreciated.
Thanks,
Jay
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Jul 15, 2013
At present I have a tblData, a tblPeople, a long union query and a report that displays its results. On a form I select a person from tblPeople (another field on that table contains their email address), run the query and report in that person's respect and email the results to them.
What I want to do is add a button which runs some VBA code which cycles through tblPeople, runs the query for each person, works out if the query has returned any records from tblData for that person, and if so - sends them the report.
I am using Access 2010
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Sep 11, 2012
I work for a firm who have a few thousand clients and we are wanting to go through a process of checking with them that the data we send them is going to the email address they would like it to go to. However in some cases we don't currently hold an address so we are contacting them by phone to get the addresses over the next few weeks.
The way I've chosen to do this is to use the excellent link between Access and Outlook to send an email to the address we have on file (or have gotten) with a very light form they can optionally fill in to update the email address if desired.All seems well in testing this with 2 exceptions:
1) I have 2 email boxes in outlook, my "personal" one and a group mailbox. I'd like the emails access sends to come from the group mailbox but cannot see an option to control this.
2) We're likely to send the emails out in tranches - is there a way to have a single table the drives the email process but some how have it know that we have sent the emails out for certain clients such that when I send a second tranche, it doesn't re-send to clients that have already been contacted?
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Mar 7, 2013
I have a need to store client emails in a database. In an ideal world the user would drag and drop the email over the attachment field and it would be attached. I've not been able to find any drag and drop features in Access 2013 so i am guessing this may not be possible?
It is possible to simply attach the email using the attachment field but i find this method slow as the user has to save the email to the drive and then attach it to the attachment field using the dialogue box.
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Sep 17, 2013
I have an Access database update process that is run from the Win7 scheduler. I have attempted to instantiate or reference Outlook and send an email indicating the status of the process.
Outlook fails for some reason, but it works fine interactively regardless of whether Outlook is running or not.
I am now thinking of trying SendObject instead.
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Aug 5, 2012
Where can I get a document that explains how to use SendObject to send emails from Access?
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Jul 23, 2012
is there a way to create an email through word and say your current balance is £1000.
i thought that as this is an office app then it must be possible. could it be something like
=DLookUp("c:UsersChrysalisDesktopDatabase.accd b[LoyaltyPoints]","tblClientDetails","EmailAddress= " & Mail Recipient)
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Oct 16, 2013
I want to regularly run a number of reports and emails. But I want them to run automatically at a certain time daily.
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Oct 25, 2013
I would like to send an email from Gmail server automatically at the end of every month. I'm currently sending email on button click. But is it possible to do this without user intervention.
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Nov 14, 2012
Must Outlook be installed for Access to send emails?
Can I send emails from the Run-Time version of Access? (with and without outlook)
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Sep 10, 2014
I created a form for adding new data to an existing database and it worked just fine.
Today the form has decided to add time to the date field and this clashes with the table it import to.
Why/how it's changed the date format and how to change it back?
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Aug 29, 2011
I am trying to design a form which would have a combo box cbo1(Market) and a command button (btn1) to finally view a report based on the values selected in the combo box. The query (say qry1) that the report uses has about 11 columns, in which Market is one of them. And I have 8 different Markets. Now i need to be able to generate the report for two options:
1. I should be able to show the columns for the selected market ONLY(it need not be multiple selections; just one will do). Example: If I selected the Market 'Chicago', I want the report to display the column values for only Chicago.
And the other option is.
2. I should be able to show the columns for 'ALL' markets together. I dont actually have an option by name 'ALL' in the 8 values for market. I would like the combo box to show the option 'ALL' along with the 8 values in the list.
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Sep 7, 2012
I have 2 tables like this
TableA
FromDate
ToDate
BatchType
TotalBatches
TableB
Date
BatchType
NumBatches
Is their a way to update the TotalBatches in TableA with the sum of NumBatches from tableB that have the same BatchType and falls between the FromDate and ToDate of TableA?
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Apr 30, 2013
I am looking to (on the mainform) have the user enter into a text box whatever date they would like to enter and have that value become the current date of the system. So that all operations are based off of this newly entered date.
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Mar 12, 2013
I have an existing database with multiple tables. Two tables have the same primary key Cab#.
1. When user clicks on the form on the menu form, I want to request the Cab# value from the user.
2. Then I want to get the record from the first table CabData based on the entered Cab#.
3. Then I want to create a new record for the second table Rides with five fields from CabData table inserted into the Rides record.
4. Then I want to display the new Rides record to the user for updating.
5. Then I want to save the new record to the RIDES table.
What is the ACCESS termonolgy to do each step? Are there any special details I should watch for?
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Jun 30, 2005
Hi guys . I created a form that has 3 combo boxes. Their name are Project Number, year and weekno . It has also a button that on click action supposed to generate a report baced on my combo box criteria and then loads that report for me. could any expert show me an example on how to do this. I have difficulty finding an example in google since i did not exactly what is called this method of generating report in access 2000.Thanks
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