General :: Creating / Amending Records In A Form?
May 15, 2013
I am creating a database at the moment that needs to be so user friendly, that a monkey could use it.
I would like to separate the Amend and Create record function into two different forms.
What I mean is;
1 form to create a record - At the moment it already jumps to new record, but I would like it to be unable to scroll existing records. Limiting it's function to creating records.
1 form would be to view and amend, the opposite of the first. I would like you to be unable to create a new record and only be able to view existing records.
Currently the first form jumps to create new record but you can scroll back through records. The second form starts on record 1 with a drop down to find the record you want, but going to the end you could create a record.
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Jul 19, 2012
I'm working on a contact database for my company's sales efforts. It tracks interactions with prospective customers and assigns them to employees here. My question is this: For mass contact efforts (such as mailings), is there a way to create mass entries to my "Interactions" table so that no one has to enter a mailout interaction 1000+ times?
Structure of the relevant bits of the database is as follows:
Contacts Table
Interaction Table
Contacts Table is linked with Interaction table via ContactID
Queries are run to narrow Contacts by various criteria (ex.: by the employee they're assigned to).
So if I run a query to get all the contacts assigned to me, and there are 450 of them, and I send a mailout to all of them, and I want to add an interaction to those 450 people, is there an automated way to do this?
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Mar 15, 2007
Access 2003
We have a table with multiple fields and we need to update certain fields from a secondary table. The secondary table only contains fields with the amended data. How do we acheive this? We have contemplated a delete query followed by an append query but wondered if there was a way to complete the task without deleting records!
Thanks
Steve
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Jul 17, 2012
I am creating a barcode system for our school library and want to use lending library. All of the books are are listed in excel, is there an easy way to import them or amed the lending library template to bring the books in instead of having to retype them all in the eldning library?
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Jul 22, 2013
putting a search button on a form on my database.
On the navigation buttons at the base of the form there is a search facility where I can type a record id but I would like to get rid of that and search records either by turning the ID field into a searchable box or by adding a button where I can press it and get a search box up.
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Jul 2, 2012
i would like to create custom menu bars for my forms report
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Sep 22, 2007
Hi
I have a single form for which I need to create 2 records from in the same table.
On the second record when created I need to change some of data contained in the fields - How do I do this:
I give an example. On my form I have a tick box - if true it enables 2 text boxes and will need to create 2 records within a single table.
I need the first record to include the data contained in the first text box and the second record to contain the data from the second text box.
I have tried to use update queries but have had no luck. Anybody have any ideas?
thanks
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Oct 21, 2014
I am creating a form for data entry into my main table. It shows all the fields including a name, date, id number etc.
I am trying to put a subform on the form containing a query. The query has two filter parameters fed from two unbound boxes on the main form (date and name). Their purpose is to filter records on the query to just show those for one person on one day. It also calculates a duration based on a start and end time. The query results are ok.
I can't get the query to display properly in the subform.
Subform Properties/data/source object is set to the query name. I'm told i have to link the master fields and child fields but when I try I get the error 'can't build a link between unbound forms'. I thought all that was necessary to bind forms was for there to be a common field between the form and query? Both contain fields from the main table including date, name, start time and end time etc.
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Mar 29, 2014
In my database I have a form who's record source is a query. That query is based on a table, and have set a criteria on one of the fields.
When I use the form to add a new record I want the value of the field in question to automatically be what I have specified in the query.
Instead, the record is added but without having that value in the field, and when I go back to the form it doesn't display the record because it doesn't meet the criteria specified in the query that the form is based on.
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Jun 18, 2014
I have an "Returns" master form that contains two subforms. The subforms contain items that we are returning back into our inventory. The underlying queries in each subform show only those records where the "Return Date" is null. The query(s) works fine, except that if there are 3 items that need to be returned there are 3 records that show in the master Returns form. I tried the Totals option in the query but the I need that Return Date on the subform. I only want one Returns master form to show the 3 records (not 3 records of the same master form).
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Sep 18, 2014
I always have a problem with input forms in Access in that I usually end up with an empty excess record which is being created because I do not know how to program this correctly.
I have a Purchase Order Receipt form (frmPurchase). When I receive a certain quantity of an article associated with a lot number (or a serial number) I have another input form opening up (frmLotorSerial), passing to it through Openargs, the article and the quantity received.
Say we receive 10 units of which we want to register the serial number, I want the user to be able to enter a maximum of 10 units (could be 10 records if each record = 1 serial number, but it could be less than 10 if we have several units per lot number), and not one more, into this frmLotorSerial.
The record looks like this:
-key
-artno (article)
-recqty (quantity received)
-date
-warehouse
-lot number
I used the lost_focus event on lot number to check whether the total received quantity in this form matches the total passed to it from the Purchase form, and if it does to stop the input. Since I could not close the window in the code of this event (error 2585) I moved the close command to the current event of the form.
Doing this closes the form all right, but it always creates one record extra, which of course does not carry any information, apart from the date which has a default value of now.
How should I program/what events should I use to:
-test that the user should not go any further (total received in frmLotorSerial = total received in frmPurchase)
-close the window and, above all, not create this extra record.
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May 20, 2015
I am creating a database for creating quotations. The quotation number is generated using the date, for example the first quote today would be quote number "05202015-1" because it is the first one today. The next quote today would be quote number "05202015-2" and so on. Is there a way to make access automatically generate these quote numbers based on the date?
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Jan 27, 2013
I'm using Access 2003 and have an issue with getting a zero value from a query (or) form that has no records. It works great as long as there is at least 1 record but not for a 'no record' issue.
I've used Nz; IIf, and IsNull and the codes work providing i have at least one record with data in it, but I need it to show as a 'zero' if there are no records showing in the table
This is for a form, or query and is the end result from a Sum([---]) equation
1. This code gives me a Zero but if there is data available, it still shows a zero and doesn't take the real value (i.e. $35.85) =IIf([Daily WO Query-mastercard].[Form]![TotalPayment],"0","")
2. This one will show a vaue if it has one, but an error is it doesn't: =IIf([Daily WO Query-mastercard].[Form]![TotalPayment],([Daily WO Query-mastercard].[Form]![TotalPayment]),"0")
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Jul 24, 2012
i have developed an access database and working on interface through forms & reports .i needed that a user must have to click save button to update the data and i have found that without an unbound control its hard to achieve functionality .so i want to know step by step how to update records using unbound controls and a save button .
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Jan 9, 2014
Still working on the registration and badge print system for their upcoming exhbition the company I do a bit of work for. Managed to solve most of my problems but have got stuck here.
Basically each of the badges have a barcode (code 39) on them which is in the following format...
*1000000123$M*
(*'s required for the barcode to work, the numbers are the badge number and the $M is the enter command (i think))
Basically we need a form that allows us to scan the barcode (the number of the barcode is the Primary Key in the tbl_Attendees), and for this to update the "Attended" (Yes/No) field to yes. This bit I can do with a simple update query, but we need some form of confirmation, something simple like a line of text showing up on the form saying
"Joe Bloggs of Leeds registered as Attended".
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Jun 18, 2012
I'm having a problem trying to have my query place the group record count on my form. The scenario is this: I have the query name (SPED Main Query Count) group the School Name field and then count the school name which in turn gives me a count of each school. but for some reason the field in the table name School Cnt will not build a relationship with the Countofschool Name in the query in my relationship.
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Jul 18, 2015
How do I go about printing specific records displayed in a form? I basically just want to add a print button on my form to do this
I have a main form with a button that displays/opens a form
I then want to print the records displayed in the opened form
(See attached pictures)
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Oct 15, 2012
If I want to arrange records sequentially in a report I would do the following:
From the Toolbox (Access 1 - 2003) or the Controls group of the Design ribbon (Access 2007 and later), add a text box for displaying the number.
Select the text box, and in the Properties Window, set these properties:
Control Source =1 Running Sum Over Group...
How can I sequentially arrange records on a continuous form?
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Dec 2, 2012
I am new to Access and have made a database for a shuttle company that keeps track of their bookings. I need to prevent from the same booking being entered twice. I have a "Booking Form" that was made from a table "Master List". I was wondering if there was a way to compare three of the fields and if they match then a error would pop up.
I think if the "client's name", "booking date", and "pick up time" matched then a "booking already exists"... and also there are four different people can enter data and they have a log in form how can I get their "username" to be put into a field on the "Master List" automatically...
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Aug 21, 2012
I am creating a data base to handle access requests to a building. All has gone well so far and ive built tables, reports, forms and used queries. However now im trying to get abit more clever and ive hit a bump of understanding/apprach.
Whilst a ninja in Excel, im still working out which is the pointy end in Access.
The database holds all details of access requests inc: Company attending, Individual attending, Access Levels and Period of attendance. This is all done with forms for the users and functions beautifully (ish).
I can run reports on this data, based on queries (there is much more included than above but you get the idea) and generate all the reports I need.
What I wanted to do was add, following attendance to the site, the card details of the AC card they were given for the visit.
My intention was to have a form with three variables: a combobox that would let you select the individuals company and two text boxes to select a date range in. Leaving just say three or four people from that company on that day rather than everyone who had ever atteneded to sort through and add the card details.
The combo box comes from another query that gave me individual company names from the main table.
I thought a date query (as in placing a more than <> or less than criteria vs textbox value on form in the query build section) could be added but I hadnt got that far.
It seems what I have done works backwards (oops), I can adjust the query from the form but get every record in the table on the form to click through to add card details, which will be abit rubbish when i have 1000's of requests building up in the history.
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Jul 17, 2014
I have a database created in Access 2003 about six years ago. I’m the sole user of the Application, which I use to keep track of my personal assignments and to quickly access other resources. A search form was added and tweaked over time until it contained the features I desired. The search form uses a subform to display a list of records, with the ability to click a record‘s "Edit" field to open and update that record.
In about March 2014 we upgraded from Office 2003 using Windows XP to Office 2010 using Windows 7. All users on other Applications that I’d designed and support experienced missing Reference issues, but those were resolved rather quickly. I'd been off work intermittently for about six weeks between April and July and gradually started noticing other issues with my personal assignments tracker that I did not immediately associate with the upgrade. Early on, I noticed that I could no longer delete or rename database objects on several of the databases that I'd designed and support. Eventually, I also noticed that I was unable to create new records and received SaveRecord error messages associated with the subform. I'd encountered SaveRecord issues before and went through previous steps to resolve, but to no avail. Eventually, I came to the conclusion, right or wrong, that all of my recent issues were associated with the upgrade.
I found through online research that my loss of ability to delete or rename Objects was possibly due to the loss of Object Owership and Permissions, which was associated with my Security Workgroup. I confirmed that Ownerships and Permissions had been lost and was unwilling to recreate the database, just yet. No user of other Applications that I support reported any problem creating new records.
I know now that new Access doesn’t have the Security menu item that allows Workgroup creation and joining. After months of online research and trial and error, I was directed to Microsoft Knowledgebase Article 918583, which provided VBA code that allowed me to Run the Workgroup Administrator to rejoin my previously established Workgroup.
After rejoining my Workgroup, everything seemed to return to normal. I could delete and rename records and was able to create new records. After a few days, I noticed that new records were not being displayed in the search form right away. I confirmed that the records were being added to the main table, but still not available in the search form, queries, or reports until after an additional record had been added. In other words, for example, in order to view record 1, a record 2 would have to be added. In order to view record 2, a record 3 would have to be added, and so on. This makes it very tedious to enter new assignments.
I believe the present issue is greater than my search form, because the newest record is not only not available in the search form, but not available in any other form, query, or report. I have no clue where to start.
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Aug 28, 2014
Users are too lazy to check whether a patient record exists or not. Consequently, we have a number of duplicate records that I would like to merge.
My problem is finding a way of linking 2 subforms to a parent that is not based upon a query.
On the parent form, I want two Comboboxes called 'Patient_to_Keep' and 'Patient_to_Discard'.
The two subforms called Frm_DUP_Patient1 and Frm_DUP_Patient2 should then display the data of the respective combo boxes.
Once I have this working, I can write the necessary code to compare and update the data as required.
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Jul 16, 2012
How to restrict the updation of a record while entering until a save button is pressed on the form ???????? is it possible without the vba ?
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Jun 3, 2013
I would like to create a multi-select list box for all the records in an access 2010 form.
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May 24, 2005
Hi
I wonder if anyone can help. I attach a table that is a material list (27000 records). When I add a new material I want to be able to see the last part code I created for a particular supplier.
For example C001, C002 and C003 are for a supplier company called Chapters so I would scroll through the combo box search list in the form for the last one and create a new record called C004. The problem is that E00001, E00002 for a company called Edwards supplies 20,000 items so it's a long way to scroll through to create a new part code called E20001. How can I show in the form what the last part code is for each Supplier?
I attach the form and table as I'm not very good at explaining this, although I have had to delete approx 20000 records as the database was too big to be posted. Any advice/help would be greatly appreciated, many thanks
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Nov 23, 2005
I have a database in which i keep track of my books collection. Amongst my tables i three of them are:
tblBooks - main books table
tblKeywords - where i store keywords (such as "database", "programming", "web development" etc)
tblBooksKeywords - to create a many-to-many relationship between the above two tables.
Now in tblbooks i have about 270 records (1 per book). Now for each book in this table i would like to create a record in the tblBooksKeywords table to add a the keyword "Computers" to each book.
i.e.
Book1 - Computers
Book2 - Computers
and so on till Book 270
Now rather than i do this manually for 270 records is there a way in which i can create these 270 records automatically ?
Thanks
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