I am trying to send out data collection emails to fill in my records but it will only let me select fields from single access tables, I want to be able to get them to fill out all the fields as entered in my forms, which contain sub-forms and therefore links to multiple tables.
View RepliesI am trying to send out request-for-quote sheets to vendors and i need to send the image of the product as well. when i send emails for data collection, the attachment is not included. how can i attach images?
View 2 Replies View RelatedUsing Access and Outlook 2010. I have a database that tracks Contracts for our University. One of the fields it tracks is Expiration Date.
Is there a way to have Access prompt Outlook to send an email to my boss when the contract is a month or within a month from expiring?I'm assuming when the database is opened it would have to run a query for expiration dates expiring within one month of today's date (which i know how to do).
I just don't know if it's possible to generate an email or some kind of message with those records/contract numbers displayed? I should also note my boss is the only one who uses this database so even if the email notice isn't possible, is there a way to show a message of what contracts are expiring soon when he opens the DB?
Completing the html wizard for Access Data Collection by e-mail is straightforward enough but I need to change the instructions underneath each of the data fields prior to sending out the e-mail, to ensure (so far as possible) that the forms are completed with the correct information - which, regrettably is not always proving to be the case.
I did this some time back with another e-mail ADC form I completed but for the life of me cannot remember how!!
I want to use Access to collect data for our research department. I have created a number of forms to assist the department in collecting data. I created a query with all the fields from the relevant tables to be used to collect the data. I used the option Collect and Update data via email to generate the form for collecting the data and emailed the form to myself for testing (gmail account), however, I cannot edit any of the fields.
View 1 Replies View RelatedI've setup a selection form that returns a specific list of email addresses in a query.
What I can't work out is how to press a button and have the email addresses populate the To: field in a blank Outlook email - I don't need any bells or whistles.
I have a table called Contacts in Access:
ID Email
001 email1
002 email2
003 email3
004 email4
008 email5
010 email6
And I have a table called Data in Access:
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
What I'm looking for is coding that would start with the first ID number in CONTACTS and see if there is the corresponding ID in DATA. If there is, then I want it to create an Outlook email and have:
1.To field populated with the email address in the CONTACTS table
2.From and CC fields to be my email address
3.The subject line needs to read [ID] "Request" and then today's date backward (e.g. 20150420).
4.The body I need to put some generic wording and then a table with the records from the DATA table (first 5 fields plus the headings).
5. The format of the table etc isn't important as long as it is a table format
If it's created the email I want it to go back to the DATA table and put "Email Created" in the Action column for those IDs.
I don't want the email to automatically send; I only want it to create a draft (as this data needs to be manually confirmed before sending).
If for example it gets to checking in DATA table for ID 002 (and as seen there's none there), I want it to skip creating the email and move on to the next ID.
In the end I would expect to see 3 draft emails open in Outlook ready to be sent, looking something like the below (just 001 below)?
From... my email
To... Email1
CC... my email
Subject: 001 Request 20150420
action the below:
ID Date Person Title Yes/No
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
And the DATA table look like this (if only 001 email was created):
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant Email created
001 20/4 Mr B Supervisor Email created
001 20/4 Mr C Consultant Email created
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
I will need to add more data to the CONTACTS table over time, also the DATA table will be different each day so I need the coding to accomodate for both of these possibilities.
I created a form for adding new data to an existing database and it worked just fine.
Today the form has decided to add time to the date field and this clashes with the table it import to.
Why/how it's changed the date format and how to change it back?
I have a form that collects data from a survey. The survey has been undertaken before and the equipment being surveyed may carry an ID number and I have the original survey data in a table. If the old survey ID is entered into a field it automatically populates several other fields with the original data....neat!
But that data is not necessarily correct and for this survey I am going to great lengths to ensure the data is as "normalized" as possible so the data is prepopulated into a field with validation. Normally when something is entered into these combo fields I validate with a not in list event and ask if the entry should be added. If I prepopulate with a me.xxxxxx = oldsurveydata the entry is accepted without question. Is there some way to fire the not in list event? I've tried me.repaint, requery etc. but no success.
I have a master/child forms. in master form sale_id,collection notes are placed. and in child form all collection details like collectionnumber,date,etc., child form look like datasheet view.
When i select the record from the list depending on the sale_id all the collection records shown in datasheet view form. If no record is there ok. if more than one records are there in collections of sale_id.i need count of records in collection depending on sale_id and also if i select one row in collection, notes to be shown for that record when i clik on shownotes button.
If more than one record in collection automatically it increment. how many collections for the sale_id. collection number would be increment. How and also show notes depending on collection number and sale_id.
I'm sorry if this isn't the correct forum to be posting in, but I wasn't sure where "I'm very familiar with Access, but I need to do X and I'm not even sure where to begin"-questions go.
I need to create a database that collects monthly metrics for an entire team.
So I setup tables
met_Metrics
Metric_ID
Metric
Assigned_ID
Reviewer
Reviewer_ID
Reviewer
met_Month
Month_ID
Month (formatted MMMM YYYY)
Metric_ID
I've sat and stared at this for far too long and I'm no closer. Each Metric will be assigned to a Reviewer. They will be responsible for entering the data for each Metric assigned only to them on a monthly basis.
Any suggestions would be greatly appreciated.
If I send an HTML message to an individual and they reply back on Monday, can they still reply again on Tuesday to the same message and again on Wednesday, so on and so forth? Will this be adding multiple records to the table?
Also, please consider the same situtation for an InfoPath email. Thanks.
Chris
I have set up an access database and want to collect data using the e-mail feature. I can use the feature but the form it sends to fill out is very basic and not that user friendly. I want to put in directions to the form, is there a way to change the style of the form?
View 1 Replies View RelatedAt present I have a tblData, a tblPeople, a long union query and a report that displays its results. On a form I select a person from tblPeople (another field on that table contains their email address), run the query and report in that person's respect and email the results to them.
What I want to do is add a button which runs some VBA code which cycles through tblPeople, runs the query for each person, works out if the query has returned any records from tblData for that person, and if so - sends them the report.
I am using Access 2010
I have a table that is populated everyday, with following columns:
1. ward (linked to the wards table)
2. date
3. number of patients
We have a total of 18 wards, wherein the daily number of patient in each ward should be recorded. The problem we face is that we find it counter-productive if the data encoder selects a specific ward (dropdown list), then puts the number of patients, and then moves to another field repeating the process. (the date is pre-selected using a combo-box and this will fill the date fields, thus the encoder selects the date only once).
I was wondering if there is a way where we can just automatically show all the wards, so that the data encoder would just proceed on putting the figures.
I work for a firm who have a few thousand clients and we are wanting to go through a process of checking with them that the data we send them is going to the email address they would like it to go to. However in some cases we don't currently hold an address so we are contacting them by phone to get the addresses over the next few weeks.
The way I've chosen to do this is to use the excellent link between Access and Outlook to send an email to the address we have on file (or have gotten) with a very light form they can optionally fill in to update the email address if desired.All seems well in testing this with 2 exceptions:
1) I have 2 email boxes in outlook, my "personal" one and a group mailbox. I'd like the emails access sends to come from the group mailbox but cannot see an option to control this.
2) We're likely to send the emails out in tranches - is there a way to have a single table the drives the email process but some how have it know that we have sent the emails out for certain clients such that when I send a second tranche, it doesn't re-send to clients that have already been contacted?
I have a need to store client emails in a database. In an ideal world the user would drag and drop the email over the attachment field and it would be attached. I've not been able to find any drag and drop features in Access 2013 so i am guessing this may not be possible?
It is possible to simply attach the email using the attachment field but i find this method slow as the user has to save the email to the drive and then attach it to the attachment field using the dialogue box.
I have an Access database update process that is run from the Win7 scheduler. I have attempted to instantiate or reference Outlook and send an email indicating the status of the process.
Outlook fails for some reason, but it works fine interactively regardless of whether Outlook is running or not.
I am now thinking of trying SendObject instead.
Where can I get a document that explains how to use SendObject to send emails from Access?
View 1 Replies View Relatedis there a way to create an email through word and say your current balance is £1000.
i thought that as this is an office app then it must be possible. could it be something like
=DLookUp("c:UsersChrysalisDesktopDatabase.accd b[LoyaltyPoints]","tblClientDetails","EmailAddress= " & Mail Recipient)
I want to regularly run a number of reports and emails. But I want them to run automatically at a certain time daily.
View 7 Replies View RelatedI have a need to convert the export of an Access report to an ASCII file.
The export needs to have a specific format - described below:
Field Position | Field Length | Field Name | Field format
1-6 | 6 | Member # | text - right justified
7-12 | 6 | Trans Date | YYMMDD
13-15 | 3 | Pay code | Alpha/ NUM - Left
16-26 | 11 | Amount | -9999999.99 (*)
64-71 | 8 | Check # | Right
general comments and questions:
This report needs to interface with some sort of transaction accounting system - No Idea what it is, but this format of the report will interface.
The field positions go from 1 to 73. I need only supply the data above, so the check # is way out of sequence. Do I need to have the space inbetween "Amount" and Check Number in the report? Will a simple text file work with all the fieds together? or will I need the space in there? Is there a way to design a report in an ASCII format in access?
Specific Questions
I think I need to change the format of the amount and date fields. I am currently using the short date format 8/30/04, but need to return the date as YYMMDD - 040830. How can I change this format to reflect the ASCII format. The form is also set with the default "=Date()" so the user doesn't have to enter the date everytime - it can also be edited for older data. I would like the date to appear the way it is on the form 08/30/04 but get entered to the table as 040830. Is there a way to do that?
The amount field is odd - I'll include the exact criteria that is desired:
"All Amount Fields must be right justified and space filled. If the amount is a credit, show the "-" sign at the beginning of the number. Payment should be entered as positive amounts. If zero, assign the fied as 0.00 (space filled)"
Is this just a mask that needs to be added? Currently, The field shows $7.00 when 7 is entered to add cent, you must type in 7.50, tab will put in the "$". I need to get rid of the $ and space fill the field?
Any help would be great
I would like to send an email from Gmail server automatically at the end of every month. I'm currently sending email on button click. But is it possible to do this without user intervention.
View 2 Replies View RelatedMust Outlook be installed for Access to send emails?
Can I send emails from the Run-Time version of Access? (with and without outlook)
I am using the method from allen browne [URL] .... to open a form and add it to a collection and when removing it it closes. actually, usually it does work so but i have now a form which does not close until i am hitting the reset button in VBE , is there something i could check why it's not functioning as desired ?
Just to add, this form has a subForm as well (might be the cause ?)
I'm working in Access 97 (though I can use Access2000) and Outlook2000 and am trying to write a process that will go into a specified folder in a user's outlook and pull in the data from the emails there. The data will be in a standard csv format - but my biggest problem is trying to figure out how to systematically go into the folder, import the data from the email, and then move to the next email in the folder...
Any help would be much appreciated!