General :: Database Design - Stock Tracking / Set Up Table For Each Location
Sep 10, 2012
I am planning my new DB and am contemplating the best design. It will be used for warehouse stock rotation and control of pallets. I want to track each pallet (product/time in/time out etc) to each pallet space within the warehouse. There are a total of 400 pallet spaces or 'locations' as i will refer to them as.
Now, would it be possible for me to have a table set up for each location? Will access object to having 400 tables in my data base?? Is there a limit?
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Jun 18, 2015
I have created a stock control system where i put stock that come in into a specific location i can put the same item over several locations depending of the size of the location or i can can put more than one product in a location .
The problem im having is when i do a order that say remove half of all the stock in it is split over more than one location i cant seem to get it to remove the stock from the location to show space available.
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Apr 17, 2014
I am designing a shipping container tracking system for my work and would like to know what the best design is for this.
There are many excel sheets that provide data on the status of containers along the supply chain i.e. shipping schedule, data from the logistics supplier showing status at the wharf, data for movements on our site etc.
Each container has a unique identifier according to what stock it carries and also a container no. designated by the shipping line. I was planning on use the first one as a primary key.
My first instinct was to have a main table that contained all of the information, with queries that updated the fields from the other data sheets.
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Mar 24, 2014
I'm having a problem with a database that i had split. While creating teh database, i had it stored on my personal drive at work, but wanted to move it to the shared drive so the data could be stored there. this is to deal with cross site network connectivity issues that we encountered with another database here at work.
When splitting the database, i split it on my personal drive and then dragged the back end to the common drive. I realized my error, but when attempting to correct it, i somehow have two of the same file, and no back end?
I receive the error on the attached document when attempting to access any of the tables or information in either of the files, the "back end" that i placed on teh drive, and the "front end" that i have on my personal drive.
I also tried to relink the tables through the linked table manager, but receive the same error when attempting that.
Is there a way to recover from this? I had backed up my file by making a copy prior to splitting, but somewhere in this process, this became linked to these and is having the same issue. Is there a way to recover the old "unsplit" version? I cannot copy over all of teh tables, etc. because i get the same error as earlier.
I can attach a copy of my database for reference...
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May 5, 2005
Can someone tell me if Excel can handle stock tracking/calculations.
Ex. I have some stocks in/out of the market for the last few years.
I want to input the following:
1) date bought
2) date sold
3) Profit or Loss in $ amount
4) Maybee stock name or some other needed criteria.
I want to be able to query/sort by lets say
1) How many positions I had in the market between or on a certain date/s.
2) What's the profit/loss amount I had in certain date/s.
3) What's the highest/lowest amount of positions held in the market at one time.
Can this be done in Access or even SQL? What's the best way to approach this or is there a similar table I can find somewhere?
Thanks.
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May 27, 2014
I have a split database made in Access 2007. Each user gets their own copy of the frontend from a script. I wanted to be able to edit the design view of the backend tables even if people were using the database so I made all the forms use snapshot source and only allowed data updates through VBA macro update queries. Having any form open locks the backend source table from being edited. In fact, I've found that just having a normal snapshot query open causes the message "Either an object bound to table 'whatever' is open or another user has the table open. Do you want to open the table as read-only?"
Is there some way to have a table be the source for a form or query, but still have it designable under most circumstances?
Attempted to late-bind a recordset on form load; result was the same:
Code:
Set rs = CurrentDb.OpenRecordset("Select redacted as ft from tblRedacted ", dbOpenSnapshot, dbReadOnly)
Set Me.Recordset = rs
Set rs = Nothing
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Jul 9, 2014
Our office needs a way to track reports that are due to us, so I'm trying to build an Access database to do that. What happens is this...
We put out a weekly tasking document (called an AFCTO) every Friday that tasks our outside agencies (units) to do various things. Each task in the AFCTO directs a single unit to do a specific thing. Units may be tasked multiple times in the AFCTO (one-to-many relationship), but each task only applies to one unit.
Some tasks require the units to send us reports on the status of that task, while other tasks don't. The reports that are due can occur at different frequencies. For instance, some tasks require our units to send us reports weekly on Thursdays; other tasks may require reports to be sent to us monthly on the 1st; other tasks may require daily reporting.
Now, with all that said, we need a way to see what's due to us each day. What I would like is a report that displays what's due for this week, similar to this:
So far I have a very rough mockup of what the form should look like (fmAFCTOTasks in the attached db):
The user can type in the AFCTO Task Number of the task, the start and end datetime group, the unit assigned to that task, the task desc, what type of report is due, what triggers the report, and the frequency at which the report is due. Reports can have one of two triggers...
1) event driven (something happens that requires a report to be due), or
2) date driven (report is due on certain date or day(s)).
Obviously if a report is event-driven, then there will be no frequency or date/day associated with it. How to structure the tables and the form.
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Aug 19, 2013
how to build a construction submittal tracking database.. im doing all this in excel but i find it very hard to trace the data that i need.. i have a form where all the data is inputed.
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Jan 1, 2013
I am looking to create something called a "transactional" database that tracks historical information.I want to track and keep a record of employees at my organization who have had disciplinary action. We currently have a 5 step approach leading to termination.Eg. Step 1: receive Letter #1 Step 2: receive letter #2 + manager meeting step 3: receive letter 3 + manager and director meeting, etc etc.
I believe this is transactional because for each employee, we would need to see when they received the letter in the past, and an employee may receive two or three "step 1 letter 1" notices due to whatever circumstance.I stumbled upon this database and I found the bottom part where you Add/Edit Employee is what I am looking to do...except I can't Design view or anything to see how all this cool stuff is done! The link is: access-programmers.co.uk/forums/showthread.php?t=154187
Essentially, I want to create a user friendly database like the link above where a clerk/admin assistant can open Access, search for an employee by name or department or manager, and then be prompted to add information such as Letter #2 delivered, manager meeting occured, employee signature, etc.
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Nov 30, 2007
Dear Reader
I am a realtivly new user and I do not know alot of things about Access
I have set up a database, and within this database, i have a table with my product details (the products are books, details include: ISBN, Title, Stock Level, and Price), I also have a table with customer's information (Name, Contact details, etc). I have created an order form, from which a user selects the customers name from a drop down list, and then he selects his name, and finally the date. Following this the user then works within a subform.
This subform has the following details, Order ID, Book ID, and Quantity Ordered. After this I want there to be a subtotal. I have no idea as to how to set this up, but I am assuming that I would need a query or something, to look up the price of the books, and then to multiply it by the quantity that the customer wants. Following this ideally I would like a small box on the main form saying the total value of the order.
Would their be anyway, to add the book ISBN number into the subform, where the user could either type in the ISBN number or select from a combo box the book title, but either way, both fields are updated, what ever method is used.
From this subform, I would like to be able to print out an order summary/invoice. This would contain all the books ordered by the customer in the current transaction, as well as the customer’s information, and the total of the order.
And my final question is probably the hardest one. Is their anyway (possibly by pressing a button) to automatically minimize the stock value on the products table, by the quantity chosen by the user in the order form? And if the quantity wanted is greater than the amount in stock, for a message to appear on the Order Summary/Invoice stating "On Order"
Using the above method, would it then be possible through the creation of a query to show what customers have ordered in the past, in a tab on the customer's details form.
I have attached a copy of the relationships, as well as various images, the order form, customers’ details and product details forms.
Thanking you in advanced
CJM
*If more images are needed feel free to ask
Order Form
http://img32.picoodle.com/img/img32/5/11/30/f_Untitled1m_9a2e33a.jpg
Product Form
http://img34.picoodle.com/img/img34/5/11/30/f_Untitled3m_2e1c239.jpg
Customer's Details Form
http://img01.picoodle.com/img/img01/5/11/30/f_Untitled4m_0b196eb.jpg
Relationships
http://img31.picoodle.com/img/img31/5/11/30/f_Untitled2m_cf8ac06.jpg
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Dec 29, 2014
In the past I have only done data input into Access databases that have already been created. They have been simple text fields only. I was hired on contract to finish data input for a database that serves to catalogue material resources. The database itself was supposed to have been completed by a former contractor but I'm discovering bits and pieces that weren't finished. I don't have any background in IT or coding.
So, this database eventually has to be shared in a "locked" format so that other entities can view our resources (like a catalogue) without changing them. My next step is to add images to each of the items being catalogued (there are about 100 images). The former contractor began a table labeled "Pictures" in which there are 2 columns: PictureID and PicturePath, the latter being a path starting with C:. The issue is, his picture paths include the hard drive name so that it looks like this:C:HardDrivePicturesPictureID.jpg
I need the database and its images to be share-able on other computers. And I need to use relative paths to connect the images to the database so I'm not tremendously increasing the size of the database.does the location/path of the database need to be changed so it can be shared, and if so how do I do that?
Second question: I have all the images I will be using in a folder on my desktop; how do I save them in a "fixed subdirectory" of the database so that they get moved with it whenever it is sent out to another user?
If I change the database name as I'm working on it (I've been saving a new database each day, so that if I screw up something I can go back to the most recent working one) will that mess up my picture paths?
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Feb 7, 2015
Im building an inventory database for my company and have the tables, relationships, forms and query's built but im struggling to figure out a way to make all the quantities move around when I have a purchase order or sales order that either adds to removes from inventory.
My database is fairly simple as all I need to do is track what is coming and going and what is the current levels of inventory. I have for instance a product table that has all the information on what products I have and what their part numbers, item number (primary key), description and so forth, separate customer tables and supplier tables, as well as an inventory table setup similar to the northwinds database. I used queries to combine my purchase order and purchase order detail tables and to combine the sales order and sales order detail tables to make sales orders and purchase orders through their respected forms and all is good in that sense but it doesn't move the inventory numbers just lists what is in each purchase Order/Sales order.
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Jun 14, 2013
I'm doing a database that tracks customer projects and orders.
The Header table contains all the Customer and Project details like customer name, contact details, project leader, etc.
A second table BOM contains the customer orders for a particular project.
I need a way to track changes or revisions to the BOM. It happens when a customer makes changes on their orders like quantities, etc.
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Jul 15, 2012
We have a database on a PC located on our network. The database is located in this computer's shared folder. Another database grabs data from this database occasionally. We're running into a problem where we cannot open the DB located in the shared folder (permissions granted) without it being a read only instance even with no users accessing the DB.
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Feb 24, 2014
I am trying to track a yearly training in Access 2010 but am not quite sure how to accomplish it. The training originally was just a one-time thing, due within two weeks of a new hire's start date so I currently have it displayed as three fields in my employee table (Due Date [Calculated], Completed [Date/Time], Paid [Yes/No]). Now, employees will be required to complete this training every year (beginning January 1st, not from employee's start date) and I don't know how to accomplish the tracking it.
I need to keep each year's completion date and whether or not the employee was paid. Currently, the "Paid" field is linked to a query that populates a list of employees that have not completed the training. If the "Paid" Yes/No box is unchecked, the employee's name will be listed in the query; once I check the Yes/No box then the employee's name is removed.
What would be the easiest way to track this training for each year? There are several other training that I am tracking but are one-time only events; these too are separate fields in my Employee table.
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Apr 30, 2015
I am working with Access 2007. I have a pretty good working knowledge of access. Here is my problem. I have a warehouse which supports four departments. The warehouse floor area is segragated into four areas. Area 1 department 1, area 2 department 2, and so on. Each department uses the same commodity, so I will have four of each item, belonging to each department. The storage locations will be unique and not repeated anywhere in any department. I receive and issue items for all departments.
The problem is how do I structure the tables and queries to receive an item for department 1 adding it to department 1 only and not have the item added to another department with the same item. Also to issue the item from a department 1 without effecting the on hand balance of any other department. I am too the point of creating 4 separate databases one for each department.
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Feb 17, 2013
i have a production database in which i have different sections processing on the same product. i have a daily production entry form on which datewise entry is done for each section.
i want to maintain the total stock of each section (sectionB) with productName, input from sectionA , production from sectionB, balance (input-production) . presently i used query for this .. but i need a stock table in which entries should be inserted by an automatic query .. how should i achieve this :
1. by an append query who runs every time to append the quantity when a daily entry is made .??
2. by an update query to replace the quantity with a qty from totals query ?
i.e. what is the best method to maintain inventory from input & output tables ?
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Feb 17, 2014
I have created 3 tables for simple inventory.
a) Item details
b) stock in
c) stock out
All I simply want to do is create a new table by item id to show balance of stock.
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Jul 27, 2007
Hi,
Right at the moment i'm baisically designing and building a software licensing management system fro my boss at the moment but I have had a snag, the face that its 3pm on a friday is not helping with my concentration either.
Ok so my problem is that i've got 3 tables (tblUser_Informantion, tblSoftware_Information & tblHardware_Information) all of which are related via a 4th table (tblReference) which holds the primary keys of each of the other 3 tables mentioned.
For all intents and purpose's the primary keys are named according to their tables i.e. (User_ID, Software_ID, Hardware_ID, Reference_ID etc...)
On my main form a User can select via a cmbo-box or search for a Person via Surname or search via Machine Asset number. Upon selection this fills a number of pre determinate box's below that containing you typical standard information. However under this is a subform showing what software the user has installed on the machine and on an alternate tab it shows the software license's purchased and assigned to that machine. So far so good.
However I want to create a button in which the user can add software for that particular person in the fields. The user will select the software from a listbox filtered by combo boxes filtering by Software Vendor etc... My problem is that when the user has selected this software title either via double click or an update button i want it to update the tblReference table. So baisically i need this button to grab the User_ID, Software_ID and Hardware_ID and place it in the tblReference table as a new record.
Hopefully i have explained this well enough for people to understand below is a jpg of my current main screen so you can hopefully get a jist of what im trying to say and do. However im open to suggestions if people feel they know a much better way of achieving my goal.. as i sed its friday afternoon and im feeling particulary slow so you'll have to forgive me!
Any help is much appreciated.
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Dec 26, 2014
I have discovered that the solution should be a FIFO system (first-in,first-out).
My question here now is how do i go about this FIFO designing.
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Dec 14, 2014
I am new to access.
On occasion my access database all of a sudden begins to operate very slowly, I notice the queries take a much longer time to run.
Last week it suddenly began to operate very slowly after idling in excess of 30 mins
Today when I change the screen to design view and then back to form view once again it begins to operate very slowly. (yesterday was working fine on my desktop at home, I have not made any changes to the database with exception to saving and using the file this morning on the shared drive at work) If I shut down and re open it operates well but once again changing to design view causes the same issue. Sometimes compact and repair rectifies sometimes not.
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Apr 20, 2007
I am building a database for an activity society. There are 2 courses in each season, each course has 10 sessions. Students can be old (returning student)and new.
What we want to achieve is to check student information, the student's attendance situation, how many students in each session, etc.
The table I designed is:
1. Student Detail (student info)
2. Spring 2006 Sunday Course (student ID, payment, each session attendance...)
3. Spring 2006 Tuesday Course
4. Summer 2006 Sunday Course
5. Summer 2006 Tuesday Course
.
.
.
(each new course has a new table)
The problem is for each new course will need to add a new table. I just want to know if there is a better way to manage the data. Thanks for you help!
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Aug 20, 2005
Hello All,
At work we have a large and messy Contacts list so I decided to set one up using a database.
At present I have 3 tables:-
Companies (custID,companyname,address,etc)
People (nameID,firstname,middlename,lastname,custID)
Phones (phoneID,phonetype,areacode,number,?????)
My problem is this, Some of the phone nos belong to the individuals
and some belong to the company. If a person is replaced at a company I need to reasign the company phone nos to the new person whilst retaining the individuals and their personal phone nos. If a company is deleted I need to delete only the company phone nos. and if a person moves within the company I want the company nos to reasign to the new replacement but keep the personal nos of the individual. Now I see its going to be more complex than I thought.
Can anyone help me with the table layout and links. (nb this is only a simple database relating a person to a company without using departments etc.)
Its main use is to provide phone nos names and addresses quickly.
Many Thanks
Peter
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Oct 14, 2005
Hi, All--
I am designing a database to capture the data of returned surveys. I want to design the database to facilitate data analysis through crosstabs or other aggregation queries.
If I design a table where each record is the complete survey responses to all survey items in a returned survey, this is not friendly for such query analysis. (In this, each field would be a survey item). Call this the horizontal method.
The other way would be to have a reference table containing the survey items , and have responses entered in a seperate table linked by item id and response id (from a third table containing a record for each submitted survey). Call this the vertical method. This would take more time to set up but would probably be easier to query.
The item response table would become quite long contaiging every item response for every survey turned although each record is short.
Does anyone have any opinion on this, or perhaps a completely different approach that I haven't thought of that would be easy to set up but also easy to query?
Thanks.
Paul
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Nov 7, 2005
I am trying to build a database for a local football team, and am having trouble with the design of the tables. The database contains numerous tables but my main problem is that within the database there are 4 types of people information:
Players:
(a player can have more than 1 guardian attached, eg mother, father, uncle, etc
A player could also be a member of staff eg coach)
Guradians of the players
(a guardian can be attached to more than 1 player, eg two sons playing for the same club
a guardian could be a member of staff, eg manager).
Staff Members
(A staff member can also be a guardian)
Doctors
(a doctor could be a staff member and also a guardian).
What is the best way to approach the design of these tables as i dont want to have to enter the same name, address details etc, more than once for if a person is in more then one of the people information categories.
The main focus of the database is driven by the player Information.
I want to show what guardians are responsible for each player, who the players doctor is, etc.
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Jan 15, 2014
I am still new at database design, and cant quite come to terms with my project and access way of doing things.
I have to keep a register of people who participate in projects. The projects can be of two different kinds. BUT (here comes the tricky part) The projects are being evaluated on three different indicators, with each one of these having 4 measurements, in the range of 4-0. That was a quick introduction. Now let me break it down in parts.
The people:
I have made a Uniqe identifier (Social Security number (PK))
First Name
Last Name
Department (This can be 4 different departsment) made a drop-down menu type.
The Projects:
Unique identifier (Project ID (PK))
Social Security number
Project Type
Start date
End date
Project type:
Unique identifier (TypeID (PK)
Project type (Cti / Regular)
How might i design this the best way, so i can combine the people with the projects there on. And which type.
There can only be one person, but he can be on many projects. These projects can vary in type. My problem is ensuring there connected proberly.
Furthermore, once the basic design is made i need to make evaluations based on their performance if they are on the projecttype "Cti".
here i need 3 x this:
Evaluations:
Objective (range 0-4)
Baseline reading (range 0-4)
Midway reading (range 0-4)
End reading (0-4)
Success = Yes/NO (here i will do a End reading <= Objective formula).
That was a rather long list, but i have sat working on this in three whole days, and im getting a little fed up with not knowing up-and-down.
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