General :: Extracting Data In Forms?

Jun 12, 2014

I have managed to get my access DB set up, get the data entry, searching and editing working perfectly (in forms)

The next stage is extracting data from these.

ie I four of the columns I have are

Date Received
Portal (drop down list of 3 choices)
User Initial (list of 4 choices)
Days of the Week (ie Monday, Tuesday etc)

I need to be able to search through the database, ie between X Date and Y Date and mark the totals from each of the sections. so the following

Date: 01/06/2014
to
Date: 13/06/2014

Portals 1 = XXXX
Portal 2 = XXXX
Portal 3 = XXXX

Total = XXXX

Then I'll need to do one for all of the above. and more.

So how can I do this? will a report do it? or a form where it searches down and displays totals?

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General :: Extracting Data From Access Without Knowing Number Of Results

Jun 25, 2014

I wish to extract data from my access database...namely all packages we are taking to the post office for dispatch that day. The post office form looks like this...

I need to extract the name the address & postal service used (this data is all contained in our access database. I envisage using a 'flag' to trap those orders that haven't been posted yet (in other words export only those database entries that have not been flagged as posted, then afterwards update the database to change the flag to 'posted')

My dilemma is that I've not really used reports much (I'm assuming that reports is the correct way to go here)...how do you format the output of a report, when you don't know how many lines are going result (some days might see 10 order, other days 20 ...and so on)...

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Feb 4, 2014

I am trying to extract some values from a PDF (attached) and write them to an Access database. I am unsure of the approach, especially extracting values from the file.

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Dec 13, 2005

You guys have been so helpful in the past. Perhaps you can help me with this as well. I believe it’s a bit out of my scope. I have a list that reads similar to this:

Field 1

DMA: ALBANY
CAR 1
CAR 2
CAR 3
DMA: BOSTON
CAR 1
CAR 3
CAR 4
CAR 5
CAR 6
DMA: HOUSTON
CAR 1
CAR 3
CAR 4
CAR 5

I need it to read like this:

Field 1 Field 2

DMA: ALBANY CAR 1
DMA: ALBANY CAR 2
DMA: ALBANY CAR 3
DMA: BOSTON CAR 1
DMA: BOSTON CAR 3
DMA: BOSTON CAR 4
DMA: BOSTON CAR 5
DMA: BOSTON CAR 6
DMA: HOUSTON CAR 1
DMA: HOUSTON CAR 3
DMA: HOUSTON CAR 4
DMA: HOUSTON CAR 5

If my list was this short, I would do it all manually, but my record list is in the 10,000s. Basically I want field 1 to read: DMA:ALBANY and Field 2 to read:CAR 1, and so on. I’ve tried linking the table to itself in a query, however, that hasn’t proven to be helpful. I've also searched the FAQ's and newsgroups. Any insight would be appreciated.

Thanks,
Amanda

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Oct 3, 2006

I probably have an easy question for one of you out there, but I just cannot get it myself.

I need to extract the data between two characters in a string.

The data will be similar to this:

T4454: Text Text-Text: $296.07: Text Text

I need to get the dollar amount between the dollar sign and the colon on the right of it.

So far, I have this for my query:

Amount1: Mid$([subject],InStr([subject],"$"))

Which gets the amount to the left side, but also has the $ in it.

In the example above, I would like to just end up with 296.07 as the result from the query. I should also add that the dollar amount may vary from 1.00 to #,###.00

Thanks in advance for any help you can provide

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Aug 1, 2006

Hi,
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Cheers,
Ben

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Nov 15, 2005

I need to be able to extract individual fields from a table as strings in order to then send this data to my EPOS printer (which will accept only strings to print) I have created the table with a query so the question could equally be how can i output strings as query results. Im using Access97 HELP!!
I have tried to set up a ADODB.Connection but either Access 97 wont accept it or i've got the coding wrong

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Jun 27, 2006

Hi Guys,

I have a table called "tblEmployees" with the following fields:
EmployeeNo (Primary key)
Name
Address
DOB etc
Letter1Dated
Letter2Dated

I have another couple of tables:

"tblLetter1" with the following fields:
EmployeeNo (Primary key)
Name
Letter1Dated
Letter1RemainingFields...

"tblLetter2" with the following fields:
EmployeeNo (Primary key)
Name
Letter2Dated
Letter2RemainingFields...

I want to be able to put the data from 'Letter1Dated' field (from the "tblLetter1" table) into the 'Letter1Dated' Field in the "tblEmployees" table.
Likewise, I want to be able to put the data from 'Letter2Dated' field (from the "tblLetter2" table) into the 'Letter2Dated' Field in the "tblEmployees" table.

All three tables have the same primary key (EmployeeNo), which makes it even more difficult to do this!
I understand this may sound abit confusing so i apologise for this.

I would really appreciate it if anyone could point me in the right direction please.

Thanks alot.

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Jan 29, 2007

when I have created my table I have created a field called name that stored both last and first name. Right now I need to extract the the last name from the the field name and store it in another field "lastName". Any ways to do that?

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Feb 20, 2005

Hi,

Is there any way that i could extract data from a single cell inside the table to the forms, and vice-versa?

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Oct 23, 2007

Hi, I need a little help. I will give you the background on what i am doing to hopefully make this easier to resolve. P.S I am open to other approaches.

1) Items are requested for order indervidually

Table/Query looks like this

Code:ID#PartNumberStatusQty ReqOrder StatusNeed DateWork Order110-980-21Stock Required2Waiting26/10/2007WO07-12CR212-5-3Stock Required30Waiting26/10/2007WO07-1310-980-21Stock Required1Waiting28/10/2007WO07-24CR212-5-3Stock Required20Waiting28/10/2007WO07-25CR212-5-3Stock Required15Waiting28/10/2007WO07-2

2) The following Module concatenates the columns (my idea being the user can order all items in bulk.

Code:Public Function Conc(Fieldx, Identity, Value, Source) As Variant Dim cnn As ADODB.Connection Dim rs As ADODB.Recordset Dim SQL As String Dim vFld As Variant Set cnn = CurrentProject.Connection Set rs = New ADODB.Recordset vFld = Null SQL = "SELECT [" & Fieldx & "] as Fld" & _ " FROM [" & Source & "]" & _ " WHERE [" & Identity & "]='" & Value & "'" ' open recordset. rs.Open SQL, cnn, adOpenForwardOnly, adLockReadOnly ' concatenate the field. Do While Not rs.EOF If Not IsNull(rs!Fld) Then vFld = vFld & ", " & rs!Fld End If rs.MoveNext Loop ' remove leading comma and space. vFld = Mid(vFld, 3) Set cnn = Nothing Set rs = Nothing ' return concatenated string. Conc = vFldEnd Function

3) A query calls on this

Code:SELECT Conc("ID#","PartNumber",[PartNumber],"Qry_70_BOM_Awaiting_Order") AS [BOM ID#], Qry_70_BOM_Awaiting_Order.PartNumber, Sum(Qry_70_BOM_Awaiting_Order.[Qty Req]) AS [Total Qty Required], Conc("Work Order","PartNumber",[PartNumber],"Qry_70_BOM_Awaiting_Order") AS WOrdersFROM Qry_70_BOM_Awaiting_OrderGROUP BY Qry_70_BOM_Awaiting_Order.PartNumber;

Producing this result.

Code:BOM ID# PartNumberTotal Qty RequiredWOrders1, 3 10-900-213 WO07-1, WO07-22, 4, 5 CR2162-5-365 WO07-1, WO07-2, WO07-2

OK, Now after that, (ALL ABOVE WORKS FINE).

I would like my users to purchase againts the new BOM ID# records as seen above. Once a order is placed against these i will, put something against each records to show there order status. (i'll take care of this part.)

Code:BOM ID# PartNumberTotal Qty RequiredWOrders Order Status1, 3 10-900-213 WO07-1, WO07-2 Waiting2, 4, 5 CR2162-5-365 WO07-1, WO07-2, WO07-2 Ordered

Finally, sorry about the lenght of this, I need to be able to use the above BOM ID# to reference back to the the ID# table at the start of the thread. In this example Id's records 2 - 4 and 5 will show ordered.

In other words how do i extract 2, 4, 5 back out of the above and into there original state, but including the order status?

Hope this makes sence

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SELECT tblLeaveBalance_Cashables1.Facility, tblLeaveBalance_Cashables1.Division, tblLeaveBalance_Cashables1.Position, tblLeaveBalance_Cashables1.Name, tblLeaveBalance_Cashables1.[Class Code], tblLeaveBalance_Cashables1.Class_Title AS Classification, tblLeaveBalance_Cashables1.CBID, tblLeaveBalance_Cashables1.[SS Months], tblLeaveBalance_Cashables1.Age,

[code]....

I need to extract data that where vacation time is >640 or annual leave is >640 and where personal Hol hours are >24 and CBID is M06,S06 and R06.

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I have a flat file sent to me today that contains a number of fields with the same issue. As an example, I have a field named Coordinators from a table named Audit and the data within it is formatted as follows:

Mark Hollings;#14664;#Judy Thompson;#10169;#Tammy Wilson;#3608;#Tim Levy;#2785;#David Simpson;#1251

Is there any way to extract only the names while leaving in either the ";" or replacing it with a ","? My desired output would look like this:

Mark Hollings;Judy Thompson;Tammy Wilson;Tim Levy;David Simpson

This field can be populated with one or more names so that's a variable in all of this as well.

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I'd better give an example:

Table: Kid

Fields:
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