General :: How To Find A Record
Jul 9, 2014
I have developped a table and some forms reated to that.Since the main survey is quite long, I developed 4 forms to enter the data. Now I have a question related to data entry.Suppose I start entering data for one record and I decide not to fill up all the 4 forms, I simply decide to go back to it later. How can I go to the same record and keep entering the data from where I left?
If I am in Datasheet view, I can easily use the Find option to look for the record. However, I dont seem to be able to understand how I can open the form of that record to enter the remaining data.
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Feb 6, 2014
I have a database which has a main form and subform built in linked by parent/child customerid, what i would like to do is search all the subform records from the whole DB and return its parent record on the main form?
Can this be done? because if i use find it will only search the filtered form i have onload of the form?
My onload event is based on fosusername()
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Jun 22, 2015
is there a way to find out who has a record open and send him message or someting similar?It happens from time to time that some one has a record open (selected in a form) and then is doing other things while the record is locked and a second person can't do nothing to the record.
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Aug 23, 2012
I have a form [Invoice] with a subform [Orderssubform1] in it and they are both linked with the field 'CustomerID' using a parent and child relationship. I have also established that relationship in the tables too. Using a combo box [Combo0], the user can select a customer from the form and then enter details about the invoice in the subform. They then click 'Generate Invoice' and it creates a report for them. This all works fine.
The problem arises when I want the customer to locate a certain invoice using a button. I would like the customer to be able to click a button on the form which would then bring up a box asking them to enter the invoice number [InvoiceNo] and it would then locate that invoice so they can generate it as a report again. The user can find the customer themselves using the combo box, I just want the record related to that customer to be found using the button.
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Jul 8, 2013
how to deal with errors specifically with error "The Microsoft Access database engine cannot find a record in table".Database which I'm creating have table Products, which contains information about products. Most important information in this table is if product is VATable or not. I decided to define product names in invoice table that database can recognize products and calculate VAT in invoices if product is VATable. Problem starts if you have new product. When I add new product in invoice it counts VAT but when i go to next record I receive message mentioned above. It doesn't allows me to go to next record or save record.
I was wondering is it possible to make it that access allows to fill invoice, informs about new products only when i have finished adding all products in invoice and than gives opportunity to add them to product list?
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Mar 29, 2015
I need to find out what has been added to a table and then add that for each record I have in a stringed list called "lstTasks". This is the scenario.
I have a table of file links with multiple entries for TaskId. As I enter a procedure I need to get a list of all file links for TaskId = 1 Then after the procedure does it's stuff I need to check all file links for TaskId = 1 again and if there are more records added, I need to add those records for each id in the stringed list "lstTasks"
The tables are in MS Sql Server.
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Aug 17, 2005
Hello to all,
Little new in Access i would like to know how to use the key to find directly to a record in a table.
ie : i have a table where the primary key (unique) is a date, using VBA i would like to know the instruction to find directly the record 01/06/2004 for exemple.
Thanks in advance.
VINCENT
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Jun 14, 2005
I forgot to mention that my form is based upon a table, i have created other tables and forms based on this one therefore I don't want to change a lot of stuff. I tried the forum but nothing helped.
I have a form with about 10 fields, i added a find button to search for a record, using three fields, when this button is click i want it to display all the info pertaining to the search criteria, (this will be displayed on the same form populating in the form which contains other feilds) or a error saying record not found.
Thank You
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Mar 30, 2006
Hi, i am a beginner to access and need some help if someone would be kind enough...
i have a table (tblCustomer) which has all the standard customer details such as name, address, phone etc. The primary key of the table is a autonumber field (Customer ID). i have autoformed it so all the fields are now on a blank form. I want to add a text box to the form so that i can find a record by typing the customer's surname. Once this has been searched, i would like the records to be listed in a table in a subform further down the original form. I would then like the user to select the correct record they are looking for from the sub form, and the details to come up in the main form so they can be edited. The reason for the whole sub form part is because there may be more than one customer with the same surname.
please could someone suggest how to achieve this.
thanks
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Mar 30, 2006
Hi, i am a beginner to access and need some help if someone would be kind enough...
i have a table (tblCustomer) which has all the standard customer details such as name, address, phone etc. The primary key of the table is a autonumber field (Customer ID). i have autoformed it so all the fields are now on a blank form. I want to add a text box to the form so that i can find a record by typing the customer's surname. Once this has been searched, i would like the records to be listed in a table in a subform further down the original form. I would then like the user to select the correct record they are looking for from the sub form, and the details to come up in the main form so they can be edited. The reason for the whole sub form part is because there may be more than one customer with the same surname.
please could someone suggest how to achieve this.
thanks
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Sep 26, 2006
I have navigation between forms and when a user navigations from the main form(candidate) to another form(1) and then back there is only 1 record displayed on the candidate form as it is only bringing back the record tied in by the application number.
So if you then want to search for another candidate it doesn't work because the candidate form is filtered.
I've tried using this in my find function but it doesn't work: DoCmd.GoToRecord , , acFirst
Can anyone help?
Thanks,
Dan
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Jun 11, 2014
The Str() function is a basic, how can this function be missing? I had a problem not so long ago with not being able to change background colors via VBA 'cause, I'm almost certain, the same error message.
Somehow my Access installation is broken, or my HD is dying? Haven't noticed any other errors with my system though.
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Jun 20, 2012
My DB is split into BE and FE into about 5 Laptops. The DB is for entering personal information of pensioners.
sometimes it becomes necessary to take a computer away from the office to capture data of sick and aged pensioners. Now if you take the server (BE) out all the other clients (FE) will not work, and if you take a client out it wont work.
To solve the issue I decided to install a standalone version of the db in all the clients. If out of the network, the standalone DB is used and later captured data to betransfered to the server.
My question: Is there a code that I can use to check if my server is available to start the FE or if unavailable to start the standalone?
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Jul 6, 2012
I need want to use the vlookup function in Access 2010 when creating a query. I am doing this as an expression in design view of my query.
I want the field in which I am creating this question, to first, ask what state I am looking for (I have put this in the criteria box of the field "[State]"), then search another table (I have it created already, it is a list of the states) for that state and plug the cell with the name of that state into this new query cell.
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Aug 17, 2012
I have a continuous subform (BooksFullSubCC) that is located on a tab in the main form (BooksFull). In BooksFullSubCC, there is a text box in the footer that sums up all the amounts of credit card charges to make a total with =Sum([Amount]). For some reason, I cannot pass the value from the text box to VBA or another text box on the main form because Access "cannot find the form".Here's the code
Code:
Private Sub TabCtl93_Change()
Dim Amount As Currency
Amount = Nz(CCur(Forms!BooksFullSubCC!CCchargesTotal))
Me!CCFees = Amount * 0.015
End Sub
Its really simple - Access should take the amount from the text box (CCchargesTotal) on the subform and then put it the result of some simple math into a text box on the other form.When I try and change tabs to initiate the code, i get "Run-time error '2450':Microsoft Access cannot find the referenced form 'BooksFullSubCC'."
I've checked the spelling, rewritten the code, everything. I even tried to make a text box on the main form with control source =[Forms]![Books FullSub CC]![CCchargesTotal] but that didnt work either...
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Jul 22, 2015
I have a requirement to export an Access 2013 table query to XML and i need to be able to replace all the invalid XML characters before I can export it. How can I do a table wide find and replace for these.
For instance:
& needs to be replaced with &
< needs to be replaces with <
> needs to be replaced with >
' needs to be replaced with &pos;
" needs to be replaced with "
I have to search the entire table and replace all these wherever it sees them and i have not found a way to do it
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Jun 29, 2005
The strSql string should find the record that I have already saved in my admin table and then compare it with combusername, where is my mistake.
Private Sub Command7_Click()
'Dim db As Database
Dim strSql As String
'Set db = CurrentDb()
strSql = "Select adminpass From admin"
If ((Nz(txtpassword, "") = "") Or (Nz(combusername, "") = "")) Then
MsgBox "Please Enter A Valid Access", vbOKOnly, "Error"
ElseIf (txtpassword = "admin" And combusername = strSql) Then
DoCmd.Close acForm, "Secure"
DoCmd.OpenForm "Home"
ElseIf (txtpassword = "user" And combusername = "user") Then
DoCmd.Close acForm, "Secure"
DoCmd.OpenForm "Home"
Else
MsgBox "Wrong Password, Please Try Again", vbOKOnly, "Error"
combusername = ""
txtpassword = ""
combusername.SetFocus
End If
End Sub
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Nov 8, 2005
I have 12 fields, each containing a number. I want to display the last non zero value in a query. I've looked at "last" but this returns the items in chronological order, which is not neccessarily the order my data is entered in.
eg.
fields: 1 2 3 4 5 6 7 8 9 10
data: 0 7 3 0 0 5 4 0 0 0
I would want the query to return 4, even if the last value entered was the 7.
To make it more complicated, I have many rows of data for each set I am using, and have to aggregate these based on a key column
eg.
Fields: key 1 2 3 4 5 6
Data: 1 0 0 0 2 0 1
1 0 0 0 3 0 3
1 6 5 4 3 2 1
2 1 2 3 4 5 6
2 0 0 0 0 0 0
Any tips?
Cheers
Kev
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Feb 10, 2005
I have a form with a form header section that contains a combo box and a text box. The form also has a detail section that has a tab control that contains the rest of the data entry boxes. I put a Find Record button in the detail section of my form. When I try to Find Record using the combobox or textbox values in the form header, I get an error saying it cant search the tab control, use the Gotocontrol action before the Find Record Action, change current field action from yes to no, or change the focus to a searchable control. If I search items in the detail section I do not get errors. The code created by the Find Record button is below. I'm not sure how to get it to set focus to the appropriate box in the form header section if that is the field I am searching on.
Private Sub cmdFind_Click()
On Error GoTo Err_cmdFind_Click
Screen.PreviousControl.SetFocus
DoCmd.DoMenuItem acFormBar, acEditMenu, 10, , acMenuVer70
Exit_cmdFind_Click:
Exit Sub
Err_cmdFind_Click:
MsgBox Err.Description
Resume Exit_cmdFind_Click
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May 31, 2005
Hello,
I have a large database I set up and we have been using fine for a couple of years now.
All of the sudden, anytime Find Record is clicked and the value is entered, I am getting the following error, on ALL forms. Nothing has been changed in the DB itself and it worked GREAT before.
The control 'Command 138' the macro is attempting to search can't be searched.
Try one of the following:
* Add a GoToControl before the FindRecord action.
* For the FindRecord action, change the Only Current Field action argument from yes to no.
* Change the focus to a searchable control.
Can anyone help? It is VERY frusterating and I can't figure it out.
Thanks so much! ;)
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Jun 6, 2005
I have a combo box that displays LastName FirstName.
If I have two people with the same lastname it finds the first one in the table w/ that last name. Please help with my code so it searches by firstname and last name. Thanks in advance.
Kacy
' Find the record that matches the control.
Me.RecordsetClone.FindFirst "[Contact_LastName] = '" & Me![cboContact] & "'"
Me.Bookmark = Me.RecordsetClone.Bookmark
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Jul 20, 2006
I've enclosed a screenshot as it tells the story pretty well by istelf.
I would simply like to be able to click any item in the listbox (populated from a query simply showing all records in a table). Once an item is clicked in the listbox, I'd like the form to go to that record (this is to enable quick finding and deleting of records).
I've been playing for a while, and can't figure out how to make Access go to the record that's selected in the listbox.
Thanks for any help.
Steve
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Oct 25, 2004
On one of my forms I have a command button to find a record. The Find button is supposed to locate a record based on it's job number, this is not a primary key. I have this feeling it has something to do with the field Job Number because it is like this throughout the db (it is only recognizing the first record.) I even tried putting in another record but it still only recognizes that one record. What did I do wrong?
learnasugo
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May 30, 2005
Hi,
Newbie problem. I want to display on a form the last entry or (record) from a particular field of a table
(the date field of the last club event). I have set the Form Property of 'Data Entry' to 'Yes' to prevent the user from
having to scroll through records to get to the next blank record. Could someone kindly give me a clue how to go about
displaying that last record of the field. Thank you.
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Jan 24, 2015
I am using 2013 access and i cannot find a chart details i.e. pivot or bar charts. Therefore I have exported the information into an excel . if there is no charts functions on this access .
Is it possible to export the information yet the pivot chart stays in the excel so i don't have to keep creating the charts information.
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Aug 15, 2013
Access 2007 - I am using the oft used, frequently posted and shard code from srfreemen - modified as below. now I know I sort of broke commandment # 8 - Thou shalt not copy and paste other people's code without at least attempting to understand what it does. but I honestly did try to understand what it does.
I keep getting runtime error 3078 - cannot find the input table or query 'tblEnrolment_Committee_Master'. It is the name of a table in my database but I am missing the very basic element of how to get my form (which draws all of it's fields from that table) to look it up or identify it.
Likely because of a silly basic error. Normally - I wouldn't attempt such things but my work needs me to ensure no duplicates exist in this case AND it's already a primary key - but I don't want to wait until the whole form is filled out for it to identify the duplicate!
How to get the tblEnrolment_Committee_Master to be included in the search and erase this error ...
Private Sub Entitlement_File_Number_BeforeUpdate(Cancel As Integer)
Dim SID As String
Dim stLinkCriteria As String
Dim rsc As DAO.Recordset
Set rsc = Me.RecordsetClone
[Code] .....
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