General :: Linking Access Forms And Fields To Word?
Nov 3, 2013
I am trying to take the data that is put into a form or report and export it to a certain document in word.
The user will be filling out a Reciept. On the form there will be a to and from box for them to fill out, along with many other options. Once the user enters in all the data required I want them to be able to click a button and it generate onto the attached file, in its perspective fields. Is there a way to match the documents to correspond to my program?
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Feb 16, 2006
i have a form and was wondering if it was possible to take some of the fields and drop them into a template word document from inside access. so as to create a button that when clicked opens up the template and transferes the wanted form data.
any idears how to automate this process would be greatly appreciated
thanks in advance john
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Apr 18, 2006
Hi all,
i need help regarding linking Access to various Word documents.:confused:
the task consists in choosing a particular Country, Year and Month from Combo Boxes and then view the related reports in Word.
for example : United Kingdom, 2006, January
more than one report can be related to a particular country.
is there a way this can be done? (maybe through the use of LookUp for the folder path?!)
any help will be much appreciated.
thanks.
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Apr 18, 2013
I have developed a database using Access 2010. This is split into a Front End and a Back End.
In the same folder as the Back End I store a number of user modifiable files in either bitmap (.bmp) or MS Word (.doc to retain compatibility with older versions).
Unfortunately, the drive letter where the back end resides will change from location to location and I can't do anything about that.
I have set up a function that returns the location of the folder where the docs reside irrespective of the back end drive location, and this works perfectly with OLE linked pictures but not with OLE linked Word documents. User changes show correctly in Word document changes at locations with the original drive assignment but other locations show only the original doc contents even though they have been changed on the local back end location. - even if I delete the Source Item info on the report!!
An example of the code I am using for the Source Item is <GetBackEndPath() & "Footer.doc"> without the angled brackets of course, where GetBackEndPath() is a global variable storing the location of the documents folder ending with a back slash.
I have tried the above in the reports Source Doc property but Access won't accept this and says it isn't valid for this property.
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Aug 23, 2013
Im in the process of developing my first database for my bonsai (small trees) collection. So far, ive developed a table of each of the trees I have, with fields such as Species, Where Bought, Cost etc and ultimately a link to a recent photograph (my next challenge). Ill be adding to this as my collection grows (in number and size). To avoid information duplication I have a separate table of care instructions for each species of tree with type, position they favour (eg Hardy/Delicate), watering requirements, wiring advice etc.
I now want to have a field in each of the records in the first table to its particular species care instructions as simple as that, or so I thought. ie for each different pine I want a link to the care guide for pines, and only pines. And preferably in a table format.
I need a one (second table) to many (first table) relationship and have linked them appropriately through primary field (species) and foreign field (care details). I have tried various Controls in the Design View but cannot get the field to show just one care record (ie the one for that particular species of tree). I realize this is possible, as its a common feature of a good database, and have found it being used in the various templates available - but not how they were created. The best Ive got to is using a Combo Box but this shows all of the care details records and in a column view.
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Feb 4, 2015
I've been using a series of 5 tables to export an XML file using Access's native XML export. In order to keep the XML intact, there are relationships setup to link each sets of elements together via an ID number(link) field in each table.
Access does a great job at exporting, but then we need to rely on another program to delete these link fields that links the tables together so our XML validates. Additionally, we use this program to reorganize some of the XML, as one of our tables puts itself at the end of the XML element and not in the middle where it should be. This is not a problem when I'm dealing with a few hundred records, as the 3rd part program does the trick. The problem is when I have enough data to generate a 30+MB file that my other program chokes on when trying to manipulate the XML.
So my question is...how can I export these 5 tables to XML while omitting the linking member fields and organizing it how it should be? I have examples of code below. How Access Exports it
Code:
<MASTER-RECORDS>
<RECORD-ID-NUMBER>5648743524654</RECORD-ID-NUMBER>
<RECORD-ID-NAME>JOHN SMITH</RECORD-ID-NAME>
<link-for-pseudonyms>123456</<link-for-pseudonyms>
<PLACE>USA</PLACE>
<DAY>MONDAY</DAY>
[Code] .....
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Sep 9, 2004
Hello all-
I'm formatting an Access table and need help linking 1 field to another. I need to specify that Field B will state "N/A" if and only if (back to good old geometry) Field A states "Yes." I've tried using the ValidationRule and Default Value functions but they don't let me refer back to Field A. Any thoughts would be hugely helpful.
Thanks much.
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Nov 21, 2003
My question is this:
I have a form called Family with a RecID field. When I create a new record on this form the RecID field auto assigns a #. Then the user is supposed to click the command button which brings them to another form called Child. This Child form has the RecID field and another called RecChildID.
The RecID field is linked to the same RecID field as form the previous form. But when I enter the child form and start it's linked record the RecID field is not filling in/ copying over the same # as the previous form. How can I get it to update the RecID from the first form to the second form?
Thanks!
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Apr 8, 2013
If I have a link setup from an access 2010 table to a word 2010 document, is there a way to export the hyperlink address in the table to word as an executable link. Rather than having to insert the link manually as a hyperlink.
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Mar 2, 2013
Is it possible to do this in a form/query/report.Basically the situation is:
- I'm creating a Database for a Gym
- I need to find members who's membership has expired
- I need the system to Send out reminder letters to all members to renew their membership
Soo basically I want to know if I can use a microsoft word template, say I type up a sample letter in microsoft word excluding the personal information. And I want to import this letter into my Acces document and by pressing a button say "Send letter to this person". And that button should use the memebers personal details in the sample letter and so I can now press print.
I want all this to happen in the Access document (unless there is a better way of donig this without using Word?)Also I need to do the exact same but with an e-mail function aswell.
Another situation is I want to have tick box feature which is calle Medical Condition? If it is ticked then another box appears allowing you to enter the medical details and if it's not ticked then no box appears. Is this possible?
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May 21, 2013
I'm strugling with transferring data from access to word template.
1. transferring single data fields works okay, with bookmarks etc.
2. transferring multiple records (e.g. orderlines) to a WORD template fails. The # of multiple records are variable. So could not be defined upfront how may records i have to transfer.
I tried to transfer the data in a word table both with bookmarks and with merge fields. The result was that all data was placed in de first cell of the table in WORD.Setting up de WORD template combining with the VBA code.
See VBA code:
Private Sub Knop17_Click()
On Error GoTo Err_knop17_Click
Dim sreportname As String
Dim scurrentdir As String
Dim stemplatedir As String
Dim stemplatename As String
Dim ObjWord As Word.Application
Dim ObjDoc As Word.Document
Dim bm As Object
[code]....
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Jun 3, 2015
I have a form that I have exported certain fields into a word doc (it is up and running just fine). I created bookmarks in word and put some VBA into my access form, so when I click on 'Create word report' it pops up and automatically populates the record I am on. Here is the tough question,
How to make this work with a continuous form? My main form has several subforms, one being a continuous form. The main form shows one bridge at a time. The sub continuous form shows information for all of the bridges spans (could be anywhere from 1 to 9).
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Jan 4, 2007
I have a form with contact info, which also has a subform with other data on it. The subform is a continuous mode form. If I go to the "New" line (last line) of the continuous form, I can add information, and the records are linked via the customerID field on both the form and subform.
I want to have a button on that subform that says "New" that opens up a different form in a popup. I can do that part just fine, but when I try to enter data onto the popup form, the customerID field does not populate with the ID number of the person on the main form. It defaults to a value of "0".
So, is there a way to link the 2 forms like you can with forms and subforms? Or is there a way to have the customerID field in the popup form just populate based on the other form?
Not sure if this makes sense, but please help if you can. Thanks.
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Aug 15, 2015
I have an intermediate level experience in access.I am a private investigator and have created a beautiful access database to manage my case intakes, case progress, investigators, clients 8nvoices, expenses and a whole much more for my business.
I have integrated word merge in my database to generate final reports etc.
how can i merge an image that is attached to a record to word?
Basically i create a new case and input all pertinate information for that specific case and in that case I add an image of the subject, google maps for the residence and other images such as facebook screenshots etc.. and what i want to do is when I merge the case with word to also have a page in word to include this images.
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Aug 14, 2012
I'm not sure where this question belongs but I need to give users the ability to create a small table in MSWord or another program, and then paste the table into a data field. An image of the table would be fine. But it needs to be user friendly.
If that's not possible they could just create a Rich Text document with text formatted in a table form with out gridlines. I would need about a 2000 character limit. Not sure if this is reasonable or not??
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Sep 26, 2012
Is it possible to link a field in Access to a footer in Word?
I have a field in Access that would look like the following;
G10E-PRO-001RevA
Additional data in access would have the document name, and revision, matching 2 lines of text in Word. I would like the footer in the document to be the above sample, which I assume could be a query that need to run to match the 2 fields of information.... not really sure if this is even possible?
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Sep 20, 2013
It is a simple linking based on one Column in Both the Table.The problem is One Table has "11 Lakh Rows other 2000 Rows"..Actually I am not sure weather the computer is getting hanged or Not as I wait for 10 min still when I am not able to see any update I End the access.
How can I know if it is working or hanged ? (errors like memory overflow will not come after I wait for an hour or so)
Can I use DLOOKUP instead of linking as I want it to be one on One link ?
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Mar 3, 2013
I have an access form that fills an access table (MS Access 2003). Also, I have a Word (2010) document/template with some template text and empty fields which should be filled with data from access. Is it possible to insert a button in access form which would open a word document and populate appropriate fields with data from that form?
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Nov 4, 2013
I have a number of Excel spreadsheets (data sources) hosted on Sharepoint that I need to link to one single Access database.
At first. I cannot link the spreadsheets directly to Access because Access cannot read the spreadsheets on SharePoint to make the links.
Secondly, I can export the spreadsheets from SharePoint to a local folder on my PC and keep them 'refreshed'. The problem with this is that I cannot link Access to the local refreshed spreadsheets because of the (auto) extention .iqy. Access does not know the extention .iqy and hence the two cannot be linked at all.
Thus: How do I link an Excel spreadsheet hosted on SharePoint to MS Access.
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Feb 4, 2014
I am creating a database. I have all my forms, queries, tables, reports just as I need them. However, I would like to have a command button on my switchboard that will pull from a query to feed to a Word document (that's actually a letter on my company letterhead). I know a Macro has to be involved with this, but again, I have little to no knowledge of Macros. Also, I would like to be prompted to enter a client ID number when I click on this command button (because I only want to print a letter for a new client, not all of them).
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Jul 31, 2015
I need to add attachments (pdfs, Word documents, JPEGs) that will automatically update to my form when revisions are made to them in their outside folders (not within Access). For example, I have op sketches that are being edited outside of Access and saved under the same name, so I need to make sure that these newly edited documents are automatically being linked and uploaded to my Access form to see. These attachments were added to a field in one of my tables, and I can pull it up in the form. My problem is that the attachments that I pull up are not the currect version; they are the original version that I added into the table. I tried making the Default Picture Type as "Linked" instead of "Embedded", but this isn't working. What can I do so that the current revisions are being shown without having to edit each attachment within the table?
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Mar 11, 2014
I often create contract using mail merge. I have an access file that I want to use as data source for word file. But it does not automatically.
Please download the attached file !
If there are 1 customer and 1 property, I do not need to do anything. Conversely, if there are many customers and many properties, I take time to manipulate.
Firstly, I open the word file. I have to copy and paste paragraphs that I want. Highlight of the original paragraphs is blue.
Secondly, I click 'Insert Word Field' -> select 'Next Record'.
In short, I wish to use VBA in access file to automatically perform the steps that I have outlined.
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Nov 26, 2013
I have a MS Access 2010 application when the User opens form CONTACTS Form
◦User finds single record to be used CONTACTID is identifier to be used for selection
◦User clicks button to open form frm_MAIL_MERGE
◦Frm_MAIL_MERGE has a drop down combo box that reads the folder location where the application resides and displays all .DOTM files (that is all template files) and one more combo box which contains the CONTACTID.
◦User selects single .dotm file for merge
◦Frm_MAIL_MERGE has either drop down to select CONTACTID or UNBOUND data field for user to type in CONTACTID number
◦User enters CONTACTID to be used for the mail merge
◦User selects SUBMIT
◦Application merges selected .dotm file with the information in table CONTACTS for the selected CONTACTID
◦Merged document is saved on the user Desktop as xxx.docx
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May 24, 2013
How would I go about importing 850 fields into access (Multiple tables) with its 250 field maximum?
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Feb 1, 2014
I'm using the Access Find command from the ribbon.
Problem is Access searches only the field that has the focus.
I must first click on the field and then use Find.
Any way to get Access to utilize Find to look in all fields?
I have set General search in the options.
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Aug 2, 2013
I think the answer will be very simple but I can only seem to graph one field using the Graph wizard. I have a table that have running totals:
Date-----Sales ---- Budget
1/8/2013 0 2000
2/8/2013 2500 4000
3/8/2013 2500 6000
4/8/2013 4000 8000
I can only seem to chart the first column after the date.
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