General :: Recording Information In Form - Filling In New Fields Based On ID
Jul 26, 2012
I have a form to record student information. On my student table i have a school I.D that links to the primary key of my school table.
My problem is that in my form, i want to be able to fill in the rest of the fields about the school info based on the I.D chosen.
i.e.
student table:
Student id
name
address
school I.D (FK)
School info table:
School I.D (PK)
school name
contact name
email
address
My form that's linked to the student table needs all the information from the school info table in separate fields
but i can only select School I.D in the Control Source Property.
i am the biggest of all newbies when it comes to access and understand only the graphical parts of the process (no SQL knowledge etc.).
how would i go about auto filling a certain field based on what's in another field? for example, i have a field called TimeZone that i want filled with either West, East, Central, or Mountain based on another field for State. can i build a query to automatically take care of any empty fields for TimeZone that haven't already been filled out by me manually?
if i need to use SQL, that's fine too as long as the directions are clear and precise as i have no prior knowledge.
The database I am building is for Student & Alumni administration at a non-profit culinary school. In the various forms for entering student information and for defining tests and recording test scores, I would like to not have to re-select things like Class Number or Test number.
I was able to use the Test Number field as Link Master, Child in a Test Results sub-form where Test Parameters is the Master form. But I am not able to link with the Class Number, getting the error message: "The setting you entered isn't valid for this property" even though it is one of the Suggested Link Fields. The form record source is a query linking the Class Table, Test Parameters, Test Results and Students.
I noticed that I can eliminate both Class Number and Test Number from the sub-form. In the underlying query, both these fields are updated. However, the underlying Test Results table does have the Test Number but not the Class Number. While there is still a "queryable" link from the student to the Class Number, I would very much want the Class Number to be stored in the Test Results table.
Is there a way to accomplish this through the sub-form Link Master/Child property or any other/better way to inherit both the Class Number and Test Number in each Test Results record entered?
I have a database that I built as one large database, then used a method I found on here to creat 2 brand new databases and copy the tables from the original to one and use it for a back end and then copy everything else to another file to use as the front end. I did this and it worked great, except that now the information being input into the forms on the front end is not being recorded into the back end. I tried relinking the tables and it still was not working. Is there a secret step I missed or something I need to fix in order to make this work properly? The way I made the front end dependent on the back end was by linking the table from the back end to the front end. I checked the object dependencies and it shows those as being correct. Any suggestions or comments would be greatly appreciated!!! I am truly only a novice when it comes to Access and just in the past 6 months or so have been using it regularly.
I want to record and show some referral info. I would like help on where to record and how to show the info.
I want the infor to be shown per contact, in the contact details screen. See below for details. http://img506.imageshack.us/img506/5707/accesscontactdetails2ej4.jpg I am really struggling doing this.
I have a table where I use 3 date fields in, all with different views.
Field 1: Date as dd/mm/yyyy Field 2: Quarter: q (shows the same date, but then as quarter of the year. Field 3: Year: YYYY
Now I have a form that fills all of my fields, but is there a simple way () to populate the other two fields Quarter and Year from the value I entered in Date? So if I change Field "Date", Fields "Quarter" and "Year" updates as well.
Maybe I don't need to do it in the form, but in the table?
I'm not that good with VB- scripts, and I'm not sure If it is possible to auto populate the table field Quarter and Year directly in the table itself.
I have a form (form1) that will populate with records (table1) based on key fields of "Project Number" and at time-points we will update part of the record, and then we create a word document detailing the updates with a couple of other bits of information not in original record.
Basically I want it to go from the original form (form1) into another form (form2) (via a command button) taking the key field of "Project Number" where it will ask the bits of information that we don't need have already and the contact person.
I have got this to store in a different table (table2) using a key field of just "ID" from the original records (table1). A list of contact people are in a separate table (table3) using a key field of "contact name" which will include other details for them such as address and phone number.
So from "form2" I would like to produce a report that contains information form "table1" based on the "Project Number" and "table2" based on "ID" as just been generated and "table 3" which is based on "contact name".
So I want to pull information form the records based on the certain key fields but struggling for it to pull it successfully...
Got relationships between: "contact name" fields in both "table2" and "table3" "project number" fields in both "table1" and table2"
In a query for the report I have all the appropriate fields, but only have the "contact name" and "project number" from "table2" is this right? or do I need both in?
Or would it be easier to draw all this information into "form2" but don't really want to select that many drop down boxes or would it be able to pull it from the "contact name" and "project number" boxes????
I have a database in which we are trying to have a field "Headcount" automatically fill with the correct value based on information in multiple fields. The "Headcount" field will be based on about 6 or 7 rules. Most of the rules i can figure out, but im having trouble figuring out what the best way would be to search for a single individual's projects when they are on more than one project at a time. I thought about using a counter of sorts to count how many projects someone was one, but how do I pick them out of the entire table once i have found out the number of projects? Would a for loop work best or just many if statements?
I've got a form that has certain information and I would like to be capable of clicking on a button entitled "add a client". When that button is pressed I would like another form to open and provide a search query asking for the client's name. When I hit okay I want a list of clients to be viewed based on a partial search. Once I have found the one I want I want to be able to click/do something to get me back to the original form. At this time, all the client information all will be put on the form and introduced to that particular table row.
If you have any questions regarding what I just said please ask.
I have made a form based on a query that pulls information from 4-5 tables. I would like to be able to change information in those 4-5 tables by using that form, but I am unable to do it. I opened up the properties for the form and set "data entry" and "Allow edits" and "allow additions" and "allow subtractions" all to YES. That didn't help.
Is it possible to do this, since the form is based on a query? I couldn't figure out a good way to set up the form getting the information directly from the four tables. I'm not sure why it's been so difficult.
I have one table full of all of the various titles I have. The tables are related using those titles, and each table has a different sort of information for each record. So, the "main" table is "ALL TITLES," but when I go make a form, I can't get ALL TITLES to be the controlling table. It's very frustrating. But a query works beautifully--I just can't change anything.
(I would like to have the form be a "user-friendly" way for people to make changes.)
I have a searchable form that display information on agreements other companies have with us. If a company requests an inspection we have 30 days to go out and complete it.
I am trying to create a message box that will display all inspections that are due within 5 days when the form loads. No luck so far, only broken dreams.
Is it possible for message boxes to use expressions and display information that fits the criteria?
I have a simple database, consisting of two tables and one form. I'd like the form to display information mainly from the first table (table 1). For this, I have used the Form Wizard, which works well and displays as it should. My problem comes when trying to display data from table 2, without using the Form Wizard.
I have a simple field called 'Number' in 'Table 2'. I'd like this value displayed in a text box along with table 1's data. I've tried using the expression builder, which gives me something along the lines of:
[tbl_Table 2]![Number]
But this is displayed as:
#NAME
...when I open the form. Could anyone explain how I do this correctly please? All I'm trying to do is display data from other tables in the form.
I a a new user to Access having only every ceate a couple of small databases using the wizards. I have just started a database where I have created my tables and I am now creating a form to display information. The problem that I am having is that when in Design mode I can see all the information and fields that I have used to create the form, however when i save the form then opening in display mode I do not see any of the fields, revert back to design mode and hey are all there.
I have created a form and a subform within it, I have managed to populate all the dropdown boxes from the tables I need. but I need to save all the information in putted to a table called bookingstbl and I do not know where to begin?
I have tried on different forms using more than a few different methods to make recordsets happen and to no avail. My current reason for needing to use recordsets is because I am loading a form with information from different tables. Instead of using multiple DLookups, opening the recordset only looks for the information once, speeding up the load time on the form.
Code: Dim Rs As Dao.Recordset Set Rs = CurrentDb.OpenRecordset("PreviousTRRetrieval2Query") If Rs.RecordCount > 0 Then ProjectNumber = Rs!ID Agency = Rs!WitnessAgency FileNumber = Rs!FileNumber
That is the start of my code and I keep getting an error, 3061 Too Few Parameters. Expected 1. Now when I run the query I get the results I desire, which is all the information I need at this particular junction. I am using Access 2010. Why I may not be returning any results for my recordset when the PreviousTRRetrival2Query returns results on its own.
I was thinking today if it is possible to fill Access reports based on a specific Word template? I don't want to populate a Word file with Access data as users of my app might not all have Word. Or is there another solution using a WYSIWYG editor where users can format everything according to their needs? That would be fantastic.
I have a table that tracks call-in's and tardies. Sometimes, a person will have a tardy and not a call-in and vice versa. I need to perform a calc on both the call in and the tardy fields. Is there a way to tell the database that if [Tardies] is blank (nulll), that I want it to put a zero in the field? I know this must be done by a query, but can't figure it out.
I've also tried splitting these two tables into a call-in's and a tardies table, but can't get a query that will show all tardies AND all call-in's. It will only show either all call-in's with associated tardies or vice versa, so if a person has no tardies, but does have call-in's it won't show them. What can I do? Thanks!
I am using Access 2010 and I have a table containing a list of chemicals (Analytes) that I am working with and their Chemical Abstract Service number (CAS). I am trying to use this table as a basis for generating other tables that will be used to create quality control criteria for specific analysis methods. As such, I will need both fields populated for each subsequent table. I have been able to successfully create a lookup that will pull the Analyte name, but I want the same lookup to fill the CAS number. How do I make this work?
I have a form "Admin" used to create new records in a table "RCJ"
I have a table called "Projects" that contains detailed information for projects.
I have a table called "Waterfall" that contains basic information and schedule information for each particular project.
I have a combo box "Contract" that selects information based on a query "Core" that gathers certain information I want to use of form "Admin"
I understand it's generally not a good idea to duplicate data in tables, but for specific reasons I am here. My combo button "Contract" has an event "On Click" that gathers information I want copied from table "Waterfall" via query "Core" is:
Private Sub Lookup1_Click()
Me![Project Description] = Lookup1.Column(1) =>goes to a text box Me![TContract] = Lookup1.Column(3) => goes to a text box Me![Requestor] = Lookup1.Column(5) => goes to a combo box Me![AEM] = Lookup1.Column(4) => goes to a combo box Me![AE] = Lookup1.Column(6) => goes to a combo box Me![Priority] = Lookup1.Column(12) => goes to a combo box End Sub
Now, the items listed above are sometimes just a text box and sometimes a combo box (because there are times, when items get entered that don't fit the original combo box.
Now, here's the rub. When I select the pull down on the combo box it lists all available projects. You find the one you want and select it. At that point, only Columns 1 (text box) and 6 (combo box) auto fill. The other information does not fill in .. BUT, if I more to the prior record and back, all information shows up OR if I click on any of the particular fields, the information shows up in that field. In theory, everything should show up right away.
I thought it might be because it doesn't like to autofill a combo box, but one of the combo boxes fills fine. And all of the information is acutally going to the various boxes, it just doesn't show up right away.
I am making a manual for work using access to save all the commands we use. I have a drop down box to determine the command. I want to have fields users fill in and system adds to commands and displays output on screen. Example INFO1 and INFO2 would be what person added in a box. I want the output to be able to be copied as full line.
RTRV-T3:INFO1:INFO2:<CTAG>;
I have taken some basic Access and SQL classes. Is there a way to do this in Access.
OK, so I have a database with four tables (Well, more than that, but these are the relevant ones). It's to be used for recording the results of site inspections.
"Tbl_Typicals" is a list of products. We'll call its key "Typical_ID". "Tbl_Actions" is a list of tests performed on each product. A given product may have many tests, but each test applies to only one product. Its key is "Action_ID". Each row contains a Typical_ID to link on. "Tbl_PlantComponents" records which products are installed on which site. Its key is "Component_ID". Each row contains a Typical_ID to link on.
The fourth table ("Tbl_Results") contains the results of each test. As a result of the relationships above, each row is specific to a single Action which applies to a particular PlantComponent, which is to say, each row has both a Component_ID and an Action_ID to link on.
So, what I need is a query that pulls all of these together, such that I can use these details as the line items of a subform.
The main form displays the details of the PlantComponent, which is a simple query to relate line items in Tbl_PlantComponents with the data about that particular product in Tbl_Typicals. So far, so easy.
The subform shows the details of each test applicable to that product. It then has toggle buttons and a comment field to indicate the results of the test, the results of which should be stored as a line item in Tbl_Results.
The "easy" way is to use an append query to generate Tbl_Results in advance. This works, but it raises a variety of new issues.
The nice way would be to use a normal SELECT query and have Access fill in the necessary linking fields (the Action_ID and Component_ID) on each row automatically. Now for trivial examples, this is very easy - my main form query manages just that: I created a link between Tbl_PlantComponents and Tbl_Comments (which stores general comments about each PlantComponent which aren't related to a specific test) based on the Component_ID and that works fine - when I edit the Comments field, the row is automatically created and the linked ID field filled in for me.
However, when I need to do it with 2 links, it all falls apart. I've tried everything I can think of, including generating a single-column unique ID to use for the link, but Access just won't autofill for me. It just makes those fields on the form (or in the datasheet view of the query) non-editable because there's no associated row in Tbl_Results. If I create a matching row in Tbl_Results the query works fine, but that's not the point.
Implementation of the query is non-trivial because it requires two outer joins involving 3 tables - All from Tbl_Actions to matching in Tbl_Results, and All from Tbl_PlantComponents to matching in Tbl_Actions. This necessiates splitting the query into two - the first relates Tbl_PlantComponents, Tbl_Typicals and Tbl_Actions (returning one row for each Action for every Component), and the second performs a single outer join (using an AND) between the first query and Tbl_Results.
I have a main screen that has a tabbed form in it. Each of those tabs has a sub-form in it that displays information and allows some information to be updated.
In one tab I have a query based sub-form that returns information related to the project. This information cannot be manipulated or changed as it comes out of a company managed database. I would like the analysts to be able to add more granular information to a new table by inputting information in a dropdown field for one of the new table fields, but utilizing two of the existing sub-forms fields as identifiers in the new table.
I have staff table which is a lookup field on the phone call table.when the phonecall form opens I want the employee field to auto fill in the employees name from the lookup field according to there security level.so something like this
On Open Select Case Forms!frmLogin!cboUser.Column(4) Case X = 4'the employees security level' Case X = Insert Table_tblPhoneCalls!EmployeeID"4" into Form_frmPhoneCalls!Employee. End Select
of course this is a syntax error as I do not know the correct code words.
