General :: Storing Emails In Database
Mar 7, 2013
I have a need to store client emails in a database. In an ideal world the user would drag and drop the email over the attachment field and it would be attached. I've not been able to find any drag and drop features in Access 2013 so i am guessing this may not be possible?
It is possible to simply attach the email using the attachment field but i find this method slow as the user has to save the email to the drive and then attach it to the attachment field using the dialogue box.
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Jul 30, 2014
I'm wondering if there is anyway I could drag and drop an email from outlook into a field in access? we are currently taking the email and converting it to PDF, then adding it to an attachment field with the appropriate record it corresponds to.
I'd like to be able to simply have access and outlook open, and drag the email from my inbox right into access and store it in access, is this possible?
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Nov 5, 2013
I want to be able to store 2 identical fields on the same table in the database. The copy will start off being the same as that input in the original field. 90% of the time the 2 fields will always be identical but the copy may be changed at a later stage. I looked into using the copy as a calculated field but found out these can not be updated. Is there another control I can use or do I have to code the population of the 2nd field specifically (in AFTER UPDATE EVENT?) myself. The added complication is that the original and copy must be selected from a combo box as all values are held in a separate table.
Also trying to make the second field = to the first field in the design stage of the table using default value
SO if I put default value = [table].[fieldname] I get an error stating could not find field 'table].[fieldname', and yes the opening and closing square brackets are missing from the error.
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Jan 26, 2012
Recently created a database with a form that the user provides problematic information. The form has a close button that has a macro attached that initated an emails and send the form information in a report to the end user . My problem is the function works great when the sender has a Outlook account. When the sender has a gmail account - the command will not work. I read that VBA can be written but I am not able to write SQL.My level with access is using built in functions and commands.
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Sep 11, 2012
I work for a firm who have a few thousand clients and we are wanting to go through a process of checking with them that the data we send them is going to the email address they would like it to go to. However in some cases we don't currently hold an address so we are contacting them by phone to get the addresses over the next few weeks.
The way I've chosen to do this is to use the excellent link between Access and Outlook to send an email to the address we have on file (or have gotten) with a very light form they can optionally fill in to update the email address if desired.All seems well in testing this with 2 exceptions:
1) I have 2 email boxes in outlook, my "personal" one and a group mailbox. I'd like the emails access sends to come from the group mailbox but cannot see an option to control this.
2) We're likely to send the emails out in tranches - is there a way to have a single table the drives the email process but some how have it know that we have sent the emails out for certain clients such that when I send a second tranche, it doesn't re-send to clients that have already been contacted?
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Sep 17, 2013
I have an Access database update process that is run from the Win7 scheduler. I have attempted to instantiate or reference Outlook and send an email indicating the status of the process.
Outlook fails for some reason, but it works fine interactively regardless of whether Outlook is running or not.
I am now thinking of trying SendObject instead.
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Aug 5, 2012
Where can I get a document that explains how to use SendObject to send emails from Access?
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Jul 23, 2012
is there a way to create an email through word and say your current balance is £1000.
i thought that as this is an office app then it must be possible. could it be something like
=DLookUp("c:UsersChrysalisDesktopDatabase.accd b[LoyaltyPoints]","tblClientDetails","EmailAddress= " & Mail Recipient)
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Oct 16, 2013
I want to regularly run a number of reports and emails. But I want them to run automatically at a certain time daily.
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Dec 18, 2013
I have a contact form on our website which sends an email to the business dev team saying that the user has requested to be sent product sheets. The email contains the users name, email, phone number, and a few other fields. Is there a way I can send the details of these emails to my access database automatically?
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Oct 25, 2013
I would like to send an email from Gmail server automatically at the end of every month. I'm currently sending email on button click. But is it possible to do this without user intervention.
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Nov 14, 2012
Must Outlook be installed for Access to send emails?
Can I send emails from the Run-Time version of Access? (with and without outlook)
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Sep 10, 2014
I created a form for adding new data to an existing database and it worked just fine.
Today the form has decided to add time to the date field and this clashes with the table it import to.
Why/how it's changed the date format and how to change it back?
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Nov 21, 2012
I am trying to send out data collection emails to fill in my records but it will only let me select fields from single access tables, I want to be able to get them to fill out all the fields as entered in my forms, which contain sub-forms and therefore links to multiple tables.
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May 7, 2013
My department handles all two-way email communication with our customers. We have 8 different email addresses that we use depending on the customer service issue. I'm looking for a way to continuously collect 3 pieces of data from every email that is received: 1) Date Received, 2) Time Received, and 3) To Field (which of the 8 email addresses it was sent to).
As you can imagine the collection of this data to look for trends to assist with staffing needs, as well as analyze build reports for the company to review. I've been working with my IT department on this but they are not sure where to start. My guess is that I need to have them collect the data as it is coming into the email server, right? I'm good with VB and I've built some VBA scripts recently that collect Outlook information, but these only work if the computer I'm using stays on all the time which is not always practical. We'd like to have this database stored on one of our shared drives which collects this data indefinitely from our email server.
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Mar 14, 2014
Using Access and Outlook 2010. I have a database that tracks Contracts for our University. One of the fields it tracks is Expiration Date.
Is there a way to have Access prompt Outlook to send an email to my boss when the contract is a month or within a month from expiring?I'm assuming when the database is opened it would have to run a query for expiration dates expiring within one month of today's date (which i know how to do).
I just don't know if it's possible to generate an email or some kind of message with those records/contract numbers displayed? I should also note my boss is the only one who uses this database so even if the email notice isn't possible, is there a way to show a message of what contracts are expiring soon when he opens the DB?
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Oct 17, 2014
there could be one or more categories for each person, and in the end there could be a lot of categories, certainly 20+, but the idea is that i could add more when needed.
What's the best way to store these data?Should i create a new table called groups and create a coloumn for each category and write the ID there? Should i add one field to the common table and store all interests there as csv? Many coloumns?
how to collect these data? i don't want text field due to spelling errors and inconsistency (don't want someone to add automobiles and the other cars). Plenty of checkboxes? Multichoice box?
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Sep 16, 2013
I have a score marking template for an internal audit. A criteria is either met, or it is not. All of these questions have Yes/No data type. each question has a weighting. I have written a VBA function to work out the total score by using a bunch of If statements.I need to store the final result in a table, by entering the answers (yes or no) into a form.
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Apr 17, 2014
Code:
Private Sub Combo1309_AfterUpdate()
If Me.Combo1309.Value = "Yes" Then
Me.Text1307 = Environ("UserName")
Me.Patient_Gender.BackColor = vbYellow
ElseIf Me.Combo1309.Value = "No" Then
Me.Text1307 = Environ("UserName")
Me.Patient_Gender.BackColor = vbRed
End If
End Sub
I have the above code in an unbound textbox and it functions correctly. Expect, the value Yes/No appears in every record in that textbox,So, if in record 1 the value of that textbox 1309 is Yes in record 2,3,4 the value of that textbox 1309 is set to Yes. How do I make it blank until the user selects the proper choice.
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Sep 30, 2013
I want to automate a task in access....
I have a query that may have 6 - 7 different records for example each record contains a different email address, i need to get the first email then send and email to that address then go to the next record get that email address send an email to that email address until its gone through all the records...
I use this code to send an email, dont know how to loop through records and get the email...
Code:
Dim appOutLook As Outlook.Application
Dim MailOutLook As Outlook.MailItem
Dim strPath As String
Dim strFileName As String
Set appOutLook = CreateObject("Outlook.Application")
[Code] .....
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Jul 26, 2012
I know that it isn't usually best practise to store calculated fields in a table, but in my situation it is necessary, and I haven't really found a good answer for this after searching these and other forums.
Currently my database has one "Name" field (I didn't make it like this) which might look like this "Jonathan (John) Smith"
Now I also have reason to grab the name like this "Smith, John" for other purposes.
I've set up a form for inputting new people with separate fields for firstname, preferredname, and lastname. I have the calculated fields:
=[fname] & " (" & [pname] & ") " & [lname]
=[lname] & ", " & [pname]
(Later I will add in all the iif's for if there is no preferred name)
Upon finishing the form, the user hits Submit, and I would like to store the concatenated values into the table in their appropriate fields.
I can do this with a SQL INSERT INTO statement but I'd have to add all 25 or so fields from the form, and injecting user input directly into a SQL statement is not best practice either.
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Sep 15, 2014
I've setup a selection form that returns a specific list of email addresses in a query.
What I can't work out is how to press a button and have the email addresses populate the To: field in a blank Outlook email - I don't need any bells or whistles.
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May 8, 2015
I have a simple data entry form based on a table. However I have a few fields that I do a lookup in a field on the form from a query, and yes I know I should not have a lookup in the control source however, this is the way that I will be doing it on this occasion.
=DLookUp("[Salary]","[Salary Query]")
How I get the value from this unbound field to enter into the actual field in the table. Do I bring the actual field into the form and hide, and do some sort of after update, as I have tried and it does not work.
I have called the unbound field with lookup "Salary Level Base" and the actual field in the table is "Salary Base".
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Jan 8, 2015
I have a database where I record grades for my students. I would like to create a macro so that every time I record a grade as an "F", the student will receive an email that will contain an attachment of their scores. A lot of the information I want to include in this email is in several different tables. So to make it easier, I have created a query that lists the following:
Students name (SName)
Student's email (SEmail)
ID# of the form I use to record their grades (ID)
ID# of the studen'ts work (WorkID)
Date of their work (CreatedDate)
Date I graded their work (AuditDate)
Grade="F" (Accuracy)
How can I create something that will automate emailing of this information--to the individual student with only their information? I am using Access 2010. If I can't automatically send the emails, I would like to create a button in my audit screen that will send a report containing that student's information to them.
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Sep 12, 2012
Database: Access 2007
I have designed a touchscreen input system using Visual Basic.net and this writes to an Access Database. Each Touchscreen has its database locally so it can still work even if there are Network problems.
Now what I would like to do is have all these local databases write to a central database say every minute but only write new records to the central database. The Central Database can either be Access or SQL.
What is the best way to do this?
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Jun 24, 2015
I have been working on a database for over a month now, and my boss just threw a monkey wrench in my work. I believed that the Metal Market Prices would be entered once a week in the current DB. My boss informs me today that he wants an employee to go in every morning and enter that days Price for Each Metal with respect to many different markets.
There is a total of 12 metals, and 5 markets. I need the data to be stored first by date, then by either market or metal, and lastly by which ever isn't used second (Either: date-market-metal, or date-metal-market). I think the Latter of the two methods makes the most sense. Is it possible for my current DB to lookup values from the Metals Database based on date-metal-market?
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