General :: Update Record ID To Another Record ID In Same Table And Update Related Records
Aug 22, 2013
I have a table called tblCompanies. When a company acquires another company, I need a method by which the acquired company's CompanyID (PK) can be updated to the new company's CompanyID (PK). I also need to be able to update all related CompanyIDs (FKs) to the new value in related tables.
In cases in which the new company does not have an existing record, there is no problem: the company name simply gets changed to the new company and the existing CompanyID is maintained. I then use an audit table and Track Changes function to keep track of the company name data and a union query to keep the old names in the selection lists.
The problem is when both companies already have existing records in the table.
So, let's say I have records for Company A and Company B. Company A merges with Company B and Company B is now the main record. What is the best, simplest and easiest way to update the CompanyID (PK) from A to B and change the CompanyID (FK) to the new value in all related tables?
I am envisioning a pop-up form that directs the user to select the new company and then an update query happens behind the scenes... but exactly how does the criteria for the update query get selected and how do all the related tables get updated? My vba skills are pretty basic, will I need extensive coding to do something like this?
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Dec 4, 2014
I have 2 tables, one is like a main table, containing all of the main data, such as a Job Number, Customer, Quantity, etc. I have a second, related, table that acts a breakdown of information. There may be several related records to one main record, it entirely depends on the nature of the job.
What I'd like to do is run a function that looks at a main record, checks if all the related records COMPLETED field is ticked and then tick a field in the main record. I only want it to do this for records where all of the related records are COMPLETED.
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Oct 14, 2004
Hi,
I am creating a league table for my soccer team.
I have a database with these tables:
1. teams
2. league_table
3. fixtures
The Fixtures Table has a lookup where it pulls in the opposing teams - home_team & away_team. There is also Home_goals & away_goals. How can I get the fixtures table to update each teams goals in the league_table table where these details are held.
Anyone any ideas on how this is done?
Thanks in advance.
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Jun 3, 2014
In my database I have a table that keeps track of a package of items. The package is assigned a package type (counter display, end cap, half pallet, full pallet for example). The record of the association of the package and it's type is held in the main table.
Each of these package types is either a case or a pallet (counter display and end cap are cases and half and full pallets are pallets) This relationship is kept in another table (we will call it description table).
Now, based on the type of package and therefore it being a case or pallet a UPC and a GTIN number are assigned. The GTIN number is different if it is a case or is a pallet. I have a table that stores all of the UPC and GTIN numbers available in 3 columns, one for UPC, one for GTIN Case and one for GTIN Pallet (the UPC is a standard 12 digit and the GTINs are 14 digit -with the first 2 different to designate pallet or case. and all are based on the check digit formula necessary)
The user assigns the UPC and correct GTIN number by clicking a button which applies the next available UPC code to the package and determines if the description of the type (case or pallet) and inserts correct GTIN number into that field. I actually have all of this functioning correctly.
Now the problem. If a user changes the package type, and therefore changes the description, I need to add code to the update event of the combo box that gives the choices for package type that does the following:
Check to see if the original package type was a case or pallet (it's description) and if by changing the package type it is now changed to the other, update the record in the main table to the correct GTIN number based on the existing UPC Code.
OR as I write this, maybe the code could simply update the main table with the correct GTIN code based on the new description and the existing UPC code. This was I would not need to check for a change just do the update every time.
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Jul 1, 2014
The "PersonalDetails" table is related to the "Application" table using the autonumber from table, "PersonalDetails".
The "PersonalDetails" table has "StudentID" (autonumber), "First Name" and "Last Name" fields.
The "Application" table also has "StudentID", "First Name" and "Last Name" fields.
The "Application" table is related to the "PersonalDetails" table using the "StudentID" field.
How do I make it so that the first and last names on the "Application" table are automatically updated when the StudentID is entered?
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Mar 6, 2013
I have 2 tables.
1- customers table with 2 fields : customername,customerno
2-conversationstable with 4 fields: date,customername,customerno,details
The conversations table is for keeping memo of telephone conversations with the customers.
I built a simple form deriving from the conversations table. And added to it a combobox with 2 columns from customers table to select the customername an customerno for the form.
While deleting the record in the conversations table,through the form, I saw that the customername and customerno in the customers table of that particular customer record are deleted also. I made no links between both tables.
I wonder why that happened.
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Mar 22, 2013
I've recently come across a problem whilst saving an edited record..I get the following message but only sometimes..could not update currently locked by another session on this machine..Sometimes the record saves without a problem (mainly on the first edit). However, any further edits of the same record mainly but not always triggers the above message. I can't work out why it's happening, It's a split database but I'm the only user on a standalone PC (so no other users editing the same record). Sometimes I get lucky and the record save even after the first edit but not always. There doesn't seem to be any pattern.
Record locks for the form are set to NO LOCKS
Recordset type is set to DYNASET
In settings -
Default open mode it set to SHARED
Default record locking is set to NO LOCKS
Open database by using record-level locking IS CHECKED
This has been working fine for years so I'm a little stumped as to why it should happen now. The only thing I've changed recently is a memo field from Plain text to Rich text.Whilst writing this I just went back and double checked and found that if I change any other field (not the memo field) the record saved just fine. So the problem is to do with the Rich Text memo field only.
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Oct 16, 2012
Three tables:
Employee, Sessions, EmployeeSessions.
Many sessions can have many employees - thus the joining table has been included.
When trying to delete an employee from the database using a form, I encounter the error:
The record cannot be deleted or changed because table 'tblEmployeeSessions' includes related records
Is there a problem with my table relationship structure? Or is it 'correct' that as the employee is supervising a session he/she cannot be deleted as this would interfere and maybe mess up the session record?
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Mar 13, 2014
I have a table called [Tasks] which has the following relevant fields:
[Task ID]
[Location]
I have a form that people use to create new tasks and update current ones. Location on the form is a combo box where people can pick from 5-6 different locations.
What I want:
After someone selects a new location from the combo box and changes the task location, I want to create a new record in a table called [Task Progress] with the [Task ID] of the task whose location was changed, the new [Location], and the [Date] and [Time] it was changed. It would look like
Code:
[Progress ID] [Task ID] [Location] [Date] [Time]
1 5 Station 1 1/1/2011 12:13:01
2 8 Station 2 1/3/2011 01:53:29
3 5 Station 2 1/5/2011 11:13:05
4 5 Station 3 1/6/2011 12:35:22
What should I put in the AfterUpdate event for the [Location] combobox to make the above happen?
Note: All my tables are ODBC linked to SQL Server (can't use data macros).
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Mar 23, 2008
Hey guys,
OK, your gonna have to bare with me a little bit as its hard to explain and if any VB is given please add a few annotations as I have to explain everything i do in a report (doest have to be too detailed, just to make the code understandable :) ) and if it needs better clarification feel free to ask :), but basically, I have the following relationship set up:
http://img512.imageshack.us/img512/3246/relationnshipswd9.jpg
At the moment, because of the way it is set up, I cannot create a record in the transactions table unless an income record is given for it (because tb_income (one) to tbl_transactions (many)) but the way I want to work is as follows:
If you have a look at the tables tbl_transactions and tbl_income and their link. The way I want the system to work is when a new transaction is made, a new income record in the "tbl_income" table would be made with the date (in tbl_income) being the date at that particular time and all transactions created on the same date would all go in the subdatasheet for that one record created for that date; and if another transaction is made on an alternate date (say 00:00am of the next day) another income record would be created automatically with the date being of that particular day etc.
My other problem im facing is that everytime there is a transaction created, I want the stock level(s) field of products in that particular transaction to be decreased by the quantity purchased of that product but i have no idea how to do so
Any help?
Thanks a lot in advance!
Daniel
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Apr 3, 2014
I have a create new record from with Employees information taken from tblEmployees. On that form I have a dropdown box of company names taken from tblCompanies. How do I get that to input a ClientID into tblEmployees when I add the new employee? At the moment it just adds a new employee but leaves the ClientID box blank.
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Jul 25, 2014
I am having a problem with retrieving the information I am looking for. Basically I am checking to see if a user has selected a TRNumber from a drop down menu and if that TRNumber matches any other records in the table in that field. If it does, is that Number already associated with the user selecting it. If it is I want to get the ID number so I can simply update the record with new information. Here is what I have so far.
Code:
Dim Rs As DAO.Recordset
Dim Tech As String
Dim MsgStr As String
Dim IdMod As String
Set Rs = CurrentDb.OpenRecordset("PrepStartDateBlankQuery")
[Code] .....
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Aug 1, 2006
Hi! Please help!!!
I'm currently building a bookings database and have encountered an alert message that I cant seem to rectify -
"You cannot add or change a record because a related record is required in the table 'Booking Details'"
Basically - I have a 'Customer Database' form that is linked (via command button) to a 'Booking Details' form. Within 'Booking Details' I have 2 sub forms - 'Booking Quote' and 'Booking Payments'. Both subforms are linked to the 'Booking Details' form by the 'booking ref' field with RI.
I have no problem updating information in the 'Booking Quote' subform, but when I try to add information to 'Booking Payments' it states the above message.
Can anyone please advise as to how I can prevent this happening? I'm slowly losing my mind....!!!
Many thanks,
Stacey
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Oct 22, 2012
Currently I keep getting this error: "You cannot add or change a record because a related record is required in table"..My current tables are this:
Primary Table with persons info:
Primary Key - Auto number generated
Name
Address
Email
Phone
I have 4 other tables with use check boxes.
ex:
Table 1 - Geographic locations visited
ID - Auto generated
USA
CANADA
ASIA
ECT...
Table 2 - Languages Spoken
ID - Auto generated
Spanish
Chinese
English
Table 3 - Skills
ID - Auto generated
Hunting
Dance
Singing
Weaving
Is this not a genuine one-to-one relationship table? I mean No two people would have had visited the same places and speak the same language no? I tried to create a one to one relationship with the primary key to the auto generated ID of the child tables but I'm sure that is not how you do it. Also when I try to save the check boxes in my form and I close it and come back it doesnt save and is blank again. Is it because my form gets its information from a query that takes all the information from all the tables.
how I can get this to work properly? Am i to make use of a foreign key? I've read a lot about it online and watched youtube videos but I dont see why I need it here in this case. Is there a way to set the IDs in the child tables to be the ones from the primary table? Or do I have to use a foreign key and manually input the primary ID into them?
Or would it be better to have all these child tables in the primary table and have one large table instead? I just didnt do that because one of them has like 20 checkboxes with cities and locations
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Mar 18, 2014
I have two tables, one is of departments, and one is of people (with a FK denoting what department this person is in). Now consider the fact that there are duplicates in the departments table, and I would like to remove these duplicates. However, the duplicates have related records (in the people table). So, before removing the duplicates, I must update the FKs in the table of people (this is the step I'm having trouble with).
Here's an example:
As you can see, the "Sales" department is there twice. And both have a related record. What I want to do is:
Update all DepartmentIDs (in tblPeople) to not point to duplicate records. In this example, that would be PersonID 2; Joe. His DepartmentID should update to "1" (as both "1" and "2" are "Sales").Delete the duplicates in tblDepartments (in this case, DepartmentID 2, "Sales").
The second step is no problem, it is only the first I am struggling with.
Also, the example posted here is just an example, the data I actually need to do this for is significantly more complex and there are many more records! In the attached database:
qry1: Simple query to find all duplicates (just used the query wizard)
qry2: Just the first row of each duplicated departments (duplicates that shouldn't be deleted). In the example above, this would be the "2", "Sales" row in the tblDepartments table.
qry3: Basically all qry1 rows that don't appear in qry2
qry4: All qry3 values, and their respective qry2 value.
This is what each of the (soon to be deleted) duplicate values' related records' DepartmentID should be updated to... There's no simpler way to phrase that, so using the example above, qry4 would return "2","1". This indicates that all people with a DepartmentID of "2" should be changed to "1" (so we can subsequently erase the department with the ID of 2.
This is as far as I have gotten. My next step is: Update all FKs in tblPeople based on qry4 (You can't set an update query's criteria to pull from another query, nor can you use the second query for the update value... or maybe you can, but I don't know about it).
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Sep 11, 2013
I have a table with a multi-select listbox as one of the fields. I want to loop through the recordset (table) and changes the listbox selections for each record.
To go into a little more detail, the table (tblEmail) has a field (Label) that is a multi-select listbox. The listbox pulls from another table (tblLabel). I want to loop through records in tblEmail and edit/change the Label(s) for each email though VBA.
I've tried doing something like this:
Code:
With rst
.MoveFirst
Do Until rst.EOF
.Edit
!Label.Selected(0) = True
.Update
Loop
End With
However I get an error that says "Run-Time Error '438' Object doesn't support this property or method" ...
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Feb 22, 2015
I have created three tables, all of them are connected by one-to-one relationship by same field, as you can see in the screenshot. and at the same time I have created three forms for each table. then I brought two forms in one remaining form. so whenever I entered data in first form and click on the next tab in which another form exist, it gives me this error: "you cannot add or change a record because a related record is in table".
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Aug 12, 2013
I have a problem with my access form, it said "You cannot add or change a record because a related record is required in table". I have attached the access file.
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Jan 9, 2014
Still working on the registration and badge print system for their upcoming exhbition the company I do a bit of work for. Managed to solve most of my problems but have got stuck here.
Basically each of the badges have a barcode (code 39) on them which is in the following format...
*1000000123$M*
(*'s required for the barcode to work, the numbers are the badge number and the $M is the enter command (i think))
Basically we need a form that allows us to scan the barcode (the number of the barcode is the Primary Key in the tbl_Attendees), and for this to update the "Attended" (Yes/No) field to yes. This bit I can do with a simple update query, but we need some form of confirmation, something simple like a line of text showing up on the form saying
"Joe Bloggs of Leeds registered as Attended".
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Sep 13, 2005
Hi all,
First of all....my first access database and I'm still a VB newbie...so my apologies if this is a stupid question. I tried searching the web and this forum but could'nt find what I was looking for.
Basically, I am developing an authentication script for a training tutorial. The user either logs in with there existing info, or prior creates a new record. When they login they also select a team (eg Team 1, 2, 3, 4, admin and so on). This is selected from a combo box - the teams are on their own table.
I have another table storing the user info - name, password, the users team...and so on. When they log in and the team selected does not match the team in 'tblusers' - I want access to change the record to reflect the new team.
Can anyone help me with the code to make this happen? So far I have -
If Me.defineteam.Value <> DLookup("Team", "tblusers") Then
MsgBox "You have changed team. This will now be updated", vbOKOnly, "Required Data"
GoTo verifypassword:
End If
This authenticates the team....I just don't know how to replace the one in the record with the value in the combobox.
Thanks for your help.....I'm losing hair!
cheers
Sd
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Feb 13, 2008
Hi everyone,
I am using Access 2007 and I have a database with 2 tables. The original table has a primary key field designated. I have a relationship between that table and a second table and that relationship has "enforce referential integrity" checked.
In the secondary table the field that the relationship is bound to is not a primary key but has the same field properties.
I created a new record in the original table and created the primary key of "T-124". When I attempted to add the same data to the field in the second table, I recieved the following error message: "You cannot add or change a record because a related record is required" in the other table.
I did create the record in the other table:eek:
Can anybody help????:(
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Jan 9, 2014
I need to know the best way to append,
table1=productid,ProductName,Qty to table2=Productid,productName,Qty,date daily
I want to be able to append Records daily from table1 into table2 OnClose. But i do not want duplication of record in the same day.
If changes occurs in table1 after append,table2 should be updated using If conditions
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Jun 10, 2007
Hello!
I am trying to update the current status of an asset, when it was returned or checked out. At the same time, save the changes in a history table to record all the changes in past. I can do individually from different tables and different forms, but I would like to do from one form and one record entry. Is it possible? If so can anybody help?
Thanks
JVirk
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May 12, 2014
I have a database which tracks product batches test results and then any reported issues.
I have one table tblOne with [Batch Number] and [Release Time/Date].
The 2nd Table tblTwo [Problem/Issue] at [Time/Date].
What i need to do is get the last batch number from table one which would have been released.
Example:
Batch: 275 Released: 21/09/2012 06:15
Batch: 453 Released: 30/09/2012 07:20
Problem: Wrong Batch Time/Date: 21/09/2012 08:20 Batch:????
How would i update table with correct batch in tblTwo
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Aug 5, 2015
I have a form where a user can change the scheduled start date for a job. On a sub form on the same screen is a list of notes relating to that job.
Any notes added, automatically have todays date and are locked when the user clicks off.
When the scheduled start date is changed I need a note to be made. Either forced, then entered by the user or automatically.
I was thinking of making the scheduled start appear in a small form and the button to make it come up could add a new note on the click event (possibly in a message).
Or even better (probably harder) any time the value is changed in the form a new note is added.
Other options could be a pop up form to add one note on a change.
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Jan 26, 2015
i want to be able to create an On Click Event when pushing a command button that will run an Update query to update a record and after it has been updated that specific record will pop up on a Form and be displayed. i know a different way is to run the Update query and then have it displayed in a Select query but i want it to be displayed on a Form instead. is it possible?
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