General :: Using Access 2010 To Send Bulk Email Each With A Unique PDF Attachment?

Feb 12, 2013

I would like to automate the current process of sending an e-mail with a PDF attachment that is unique to each recipient; it is their test results. I'm sending an e-mail one at a time (which was fine when the number of folks being tested was small, but now I'm up to approximately 200 e-mails and growing each year)

System Environment:

Windows 7 SP1 (64 bit)
Office 2010 Professional

Access environment and Process:

1. A qry object/letter is built based on 4 tables (test results, result averages, a global employee list and location)

2. The Report has both static and dynamic text. Examples include: "Dear" [qry-Letter. F_name] and Address Information

a. =[qry-Letters.F_Name] & " " & [qry-Letters.L_Name]
b. =[qry-Letters.Position]
c. ="Dept " & Right([qry-Letters.Dept],3) & ", " & [qry-Letters.City]

3. The report also includes the employee's results, the session averages (testing is conducted at multiple locations each occurrence is a session) and companywide averages.

4. Report Process: Run the report, entering primary key Emp_ID, report is populated saved (overwritten with the next Emp_ID and printed as a saved PDF.

5. MS Outlook: create a new e-mail, text body is common to all e-mails e.g. "attached are your test results" the PDF is attached and the e-mail sent to the recipient (the e-mail address follows the corporate standard, =Trim([qry-Letters.F_Name] & "." & [qry-Letters.L_Name] & "@abc.com")

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