I'm pretty new to making databases outside of a basic access class..Is it possible to make a record in one table that makes a new record in 5 different tables using different bits of the initial record?I want to use the data entered in an evaluation form to create a new entry with the basic identifying information in 4 different tables.
View RepliesI am trying to create a duplicate of a certain record in a table so that the user can then edit the new record - or old record even as it doesn't matter - as long as one of them is original. The idea is that any revisions / changes are stored the user may of made.
View 2 Replies View RelatedI currently have a pharmaceutical lot database set up in the following format:
MFGData (table w/Manufacturing Info)
QAData (table w/ Quality Assurance Info)
QCData (table w/ Quality Control Info)
PASData (table w/ Process & Analytical Science Info)
SCData (table w/ Supply Chain Info)
[Code] ....
Each table has a corresponding form for data entry in each area. The tables were subdivided in this way in order to limit each department's ability to edit the data of other departments. The only field common to each table is the drug lot number, or "Lot #" (which is the primary key of each table).
I wanted to make it so that when Manufacturing enters a new lot number on frmMFGData, it automatically creates that lot number in the other 4 tables. This process mirrors our actual real world business process, where drugs are manufactured and assigned new lot numbers by our manufacturing team, and then other departments simply reference those numbers when doing their part.
To accomplish this, I went ahead and set up 1 to 1 relationships between the various tables using their "Lot #" fields, establishing referential integrity and enabling cascading updates. However, when I attempted to enter a new lot number into frmMFGData (the manufacturing form), it didn't seem to appear in any of the other tables. If I edit an existing lot number and change it to something else, the change does carry over to the other tables, so I know that the cascading updates are working in some capacity.
If cascading updates cannot "cascade" new records, then is there any other way to accomplish this?
I have a main table with subject id and other fields. I also have 16 other tables which have questionnaire information at 17 different timepoints. In those tables, the subject id is the only connected field between the main table and 17 different years. When I add a new record (by subject id) on the main table, I want it to add that same subject id to the 17 other tables because that subject id will eventually get all 17 years worth of data. But even using subforms, it will not add a new subject to the other tables unless I add some sort of information such as (date received) into the subform.
View 6 Replies View RelatedI am trying to create a form for data entry. I would like the Total Balance in the last record to become Total Cost in the new record. However, if the total balance in the previous record is =<0 it prompts the user to enter a new total cost else use the last Total Balance. The form in question is FrmSubClients in the attached file.
View 4 Replies View RelatedCould anyone of you give me some sugguestions on designing a nice/efficent Data Entry interface (Form design) for adding new records?:
I have bound a Form with a table and linked all the textbox with the relevant fields in the table. I created a add new record button through the wizard provided by MS-Access as: DoCmd.GoToRecord,, acNewRec.
While, each time when I opened that Data Entry Interface, the current always pointed to the first one rather than leaving the blank field for data entry. Even I changed the value in those textbox, the system didn't create a new record in the table at all, only modifying the first record.
I know how to write the VBA code to open table and add new records by retrieving data from the Form interface, but I wonder whether there is more efficent solution by combining the default function/facilities from MS-Access itself and some VBA code. Also, it can have some validation before storing data into the tables.
Many Thanks
I'm trying to create a table with an entry for month/day, no year. I want to create a report that can will sort the birthdays based on month in ascending order.
I'm currently using the text field to put in, "10/30" or "1/3" but when I try to order the dates, instead of "1,2,3,4,5,6..." I get "1, 10, 11, 12, 2, 3.." etc.
I am working on a database and i have notice after making a form that when i enter a record using a form if i enter incomplete data on the form access automatically save that record and generate a id for that record.
For example I have a table that contain
StudentID,StdName,FatherName,DOB,Adress,Phone
And I have created a form for that table that also containing these fields.
Here I want to do that on the form I want a "Save" button , and the purpose of this button that when I click on this button then MS Access Save the record and then generate the ID for that record and if i close my form without pressing "SAVE" button access do not save that incomplete record.
I have a master to child table relation which is one to many. Each one is represented by a different form.
The problem is, the user enters the primary key "JobID" on the master form, then he needs to enter a few records on the child list with the same "JobID" which is the foreign key in that case. I don't want the user to enter the "JobID" every time he enters a new record in the child form.
Is there a way I can copy the primary key to the foreign key each time the user enters a new record in the child form?
Hi All,
I am coding in VBA and use Microsoft Access as the front end.
My question is : I have a table(tblStudent) which has two fields Student Name and Gender.
I want to add multiple records in this table through a form at a button click....(Say I want to add least 5 students at a time)
So, I have 5 textboxes for student name, 5 textboxes for Gender and an Add button.
How do I so this programmatically?
Any help will be appreciated.
Thanks.
I have been trying to figure this one out for a while and I can't seem to find anything helpful. I'm going to present a simplified version of my problem to help keep it simple.
I have an "Activities" table that contains fields:
ActivityID
ActivityName
I have a table of 7 Risk areas which contains fields:
RiskID
RiskName
What I need to do is to create a form that will allow the user to select an activity and then, for each of the 7 risk areas, input a risk measurement.
This involves the creation of a 3rd table to collect the user input which would contain fields:
MeasurementID
RiskMeasurement
ActivityID
RiskID
I can do a dropdown of the Activities and have a subform that links to it but the problem I'm having is trying to get that subform to list the 7 Risk Areas AND collect the RiskMeasurement information from the user. How can I have a listing of these 7 areas from one table that are tied to inputs that go into another table? This seems so basic and simple yet I have tried numerous things and all have failed.
I hope this was clear. Any help is appreciated.
I am having an issue with a database I'm creating. It is a root cause analysis database. One of the fields is Target_Date. I need to set up queries that alert us if the target date is coming up, (in a week or so), or if it is past due. The issue is that some target dates are simply, "Next Run", which is to say that the corrective action must happen on the next run of the particular item which, at that point, has not been scheduled.
In order to do the above query, the dates must be formatted as Date/Time as <date() will bring up all dates regardless of whether they are in fact less than today if they are in text format. However, this restricts the ability to put in the target_date of "Next Run". Next Run will be required for another query in which we will specify the products coming up and it will let us know which "Next Run" items associated with those products we will do.
Essentially, I have taken the long route to ask, is it possible to create a field format that measures dates as dates and text as text?
I am currently working on a form that involves several linked tables. Since our personnel got so used to a certain form format, I have scanned the form and imported into an access form as a background and have laid corresponding fields on top.(I have attached a snapshot of the form). This works great for a view only form, but I can't seem to add/edit records using this form because of the table relationship. I have done some research, and found that one way to get around this problem is to use subforms, but that would kill the form format. Another way I have seen (which I am not sure how to do) is to have a temporary field and once you hit the submit button it will then fill out the tables.
View 1 Replies View RelatedI have a database that makes use of standing orders. That means that if a client has a standing order to receive products during for example 4 time as year (quartely at the end of the month). to automate the new entry by copying an old entry in the database.
Let's say I have a client where we will have to send a product at the end of June, it will look at a field where the next send date is, and when it reaches 2 weeks for that date, to create a new entry in the database based on that entry. This way, it will pop-up in our open cases and we are aware of it and also will be visible in our report.
I have three tables:
tblClient (for basic client information),
tblDischarge (for client discharge information), and
tblAppointments (for appointments that are added to an outlook calender).
All three tables are linked using the IDNumber from the Client table. I have a form where a user inputs a discharge date for the client.
Once that date has been added I need to add 5 records to the Appointments table for different followup times based on that discharge date (such as one month, two months, three months, etc.).
I have the code working to add an individual appointment to outlook but not 5 different ones at one time. So the question I have is how to add the 5 records based on the one discharge date?
Hello,
I have two controls on my form that I want to reference in an append query to create a new record. The first is a text box, the second is a combobox that is populated with all of the dates associated with the text box. The selection of a date updates a subform based off of a hidden column (chart ID, an autonumber field based on combinations of record numbers and visit dates) in the same combobox.
I would like the user to be able to enter a new date and create a new record that would contain the next autonumber in association with the new date and the record number from the text box control. I have tried using an append query with the following SQL, but I consistently get errors referring to "type mismatch." Any help would be greatly appreciated; thanks in advance.
Code:Private Sub cboDOVSearchChart_NotInList(NewData As String, Response AsInteger)Dim ans As Variantans = MsgBox("The date you entered was not found. Do you want to add a newdate?", _vbYesNo, "Add New Date?")If ans = vbNo ThenResponse = acDataErrContinueMe.cboDOVSearchChart = NullDoCmd.GoToControl "cboDOVSearchChart"GoTo exit_itEnd If' add dateIf ans = vbYes Then Dim strSQL As String strSQL = "INSERT INTO Patient_Visits ([Medical Record Number], " _ & "[Date of Visit]) " _ & "Values (" & Me.[txtChartMR] & ", " _ & "#" & CDate(NewData) & "#)" 'this line has the arrow on debug CurrentDb.Execute strSQL Me.cboDOVSearchChart.Requery Me.cboDOVSearchChart = NewData Call cboDOVSearchChart_AfterUpdateEnd Ifexit_it:End Sub
Hi, I have 7 tables in my database and 1 form corresponding to all the fields in these tables (linked by a query by recordsource). My problem is that the form will only show a record if ALL 7 tables have manually had the primary key entered (not good when i have information that needs to be added at different times). How can I make it such that if I create a new record on the form that all primary key fields will be updated, and this record will be present every time i open my the form??
Cheers
Tania :o
I want to be able to pre-fill records with information based on a form every day for each client. This needs to display in a datasheet view showing all clients for each location.
Each day the subform needs to show the expected results of that day's activity with clients if all default conditions are met. (i.e. client receives a call that day based on expected conditions calculated in a form for that day).
I have two tables which are in a one-to-many relationship (the example I am dealing with is a mother and her children).
I want one form for the mother, with fields such as date of birth, and when you click Add Record I want the mother table to be updated with the new record.
However on this form I also want a field for "number of children" and when the Add Record button is clicked, not only does the table containing all the mothers get a record added, I would like XX records added to the children table where XX is the number of children entered into the form. These should have separate IDs but retain a common field that identifies the mother.
I need to know if possible to create multiple queries or reports at the same time. We have large table that is updated monthly this report gets broken down manually by Manager (30 managers in total) hen email to each manager.
Report or query specs will never change only the data I could do this manually create and save query/report for each manager once but I was wondering if there was code that will create all the queries and reports at the same time.
Is it possible to have a 2 step confirmation process.
I have a yes/no control box to confirm that the record is OK or correct.
Is it possible to have a second process where by I can lock the record from erroneous data entry or editing? Like a "Post" in accounting.
I am building a database to capture monthly statistics on a number of items. I want to ensure that users don't enter statistics for the same item for the same reporting period. I found the following instruction, but can't make it work:
It suggests that I create multiple primary keys in the table
When I do it, it comes back with an error: Index or primary key cannot contain a null value.
I'm working to create a staffing database that houses changes to staffing week over week.
I have one primary table, the "empMaster" table, that stores the employee's name, contact information, etc. I have other individual tables for noting which employee reports to which manager, what their business title is, what group they're in, their training history, etc.
Once I've populated the empMaster table with employee information, I want a form that allows me to update each of the other tables IF there as a change. Some weeks will have a manager change, some only a business title change, some a group change, some a training change, some all of the above. The problem I run into is that I will sometimes process hundreds of changes a week, sometimes only 10-20 so I almost have to use datasheet view for mass edits. I'm relatively new to Access and I'm having a hard time getting my form to allow this level of flexibility and to update all fields needed.
When I build a form that includes more than two tables (let's say I want to update a Manager and a Business Title), the form will not work and populates nothing. I believe it's because Access wants there to be an existing record to match to across all three tables and there will not always be.
How do you create a form that is not tied to one single record source? In other words, I want to be able to select the record source that it updates. I have a bunch of tables that have the same data structure but are separated due to geographical nature among other reasons. Is there a way to do this?
View 10 Replies View RelatedMy current database creates an invoice per order. Until now that worked wonderful. Now i want to create an invoice per month per customer with multiple orders on the same database. So i will have to create a new table/query on the existing order table.
View 1 Replies View Relatedhi everyone,
i think this must be easy but im new and despite reading lots just cant figure it out.
i have 2 tables
job details:
autonumber
customer
location
time
picking list:
autonumber,
equipment1
equipment2
equipment3
both the autonumber are primary and linked in a relationship.
when i create a new record in the job details table i need it to automatically create the coresponding blank line in the picking list table with the same number. If I enter something in the picking list table then it creates the matching number and everything is ok but if i dont then it throws my numbers out.
any idea how to get it to do what i need,
thanks