General :: Create Time Billing Form
Aug 2, 2014
What I am trying to do, is create a time billing form to track time spent on different tasks, with the following items in a neat form, in this format:
1) Client
2) Employee
3) Rate/hour
4) Date
5) StartTime
6) EndTime
7) BillableHours (*)
I am able to make a form that correctly works lets the user enter records for 1-6, with the user pressing crtl+shft+; to give the correct starttime, and then at the end of the task, the user can press the same and register the end of the task.
My problem is that I can't work out how to calculate 7) as one needs to input some VBA code that converts date/time to numeric values, allowing you to calculate time difference. However, I simply don't know; a) the proper 'code' that will calculate the time different between 5) and 6). I saw that it was perhaps the dateDiff command? And b) where I would even put that code into, i.e. the exact location where one goes to and types the code into... Is it a query? Do you set it to a Calculated value in the table editor?
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Jan 14, 2007
I've now decide to release this project as it now does All I want and thanks to all those from hear who helped with some of the solutions to my problems I'm happy with it.There are some items that have been disabled this is only because I don't need them at the min but when added I'll update the file, The tables are as complete as can be although there will be addition for later versionsThis version is for 2003 should you require 2002 please post a request for it.There will be additional tables as this project develops plus as I don't really use a lot of reports I've only added what I need but if you have a suggestion for a report let me know I will be adding a few as things develop.Thanks to Kent Telephones (http://www.k8t.co.uk) for hosting this project.IMPORTANT READ THE GETTING STARTED FOR SETTING UP AND INSTALLING THE SMTP DLL WHICH IS REQUIRED FOR THIS PROJECT TO RUN.Enjoyhttp://www.databasedreams.co.uk/freeware.html
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Nov 12, 2013
I have a very simple database using the MS template 'desktop time and billing' for MS Access 2007.
[URL] .....
Any new template with the option for VAT or Sales Tax for each Billable Hour and each Billable Expense?
If this is selected or overwritten at time /expense input stage and then automatically added to the invoice.
Not sure why MS omitted Sales Tax from their design?!
Can Access Master add Sales Tax /VAT and then post as a new template?
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Nov 19, 2013
I developed a finance tracker database for tracking project revenues and costs (forecast and actual amounts). I have a form where we enter a new Work Order in the DB. This Work Order form has a continous subform where we create all the billing periods needed for the life of the Work Order. Once the billing periods are created (opened) we can then add our revenue and cost forecasts for each period. We have a Billing Period lookup table that has our billing periods with their respective start and end dates (which usually begin around the last week of a month and end about 3 weeks into the next month).
For the purpose of this question, lets say we only enter the required WO_Number and WBS_Code (Composite key) and the Work Order Start_Date and End_Date. I want to click a button to runs some code to automatically create all the billing periods for which their start and end dates fall into the Work Order start and end dates.
For example, say a Work Order starts on 5/1/2013 and ends on 7/31/2013
The billing period dates in the Billing Periods lookup table are as follows:
May-13 ---> 4/22/2013 - 5/19/2013
Jun-13 ---> 5/20/2013 - 6/23/2013
Jul-13 ---> 6/24/2013 - 7/21/2013
Aug-13 ---> 7/22/2013 - 8/18/2013
Then we would need the following billing periods created in the Work Order subform:
May-13
Jun-13
Jul-13
Aug-13
I don't even know where to start on this. Is it possible to automate this process with the setup I have? If so, how would I structure the VBA code/logic to use the billing period lookup table and create entries in the subform for all the billing periods that fall into the duration of the Work Order.
The attached DB is a stripped down version with only the tables and forms needed for this problem.
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Aug 20, 2012
I want to create a toggle button (On/Off), that can show time clock on button. Click to start time, click again to stop time.
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Jul 8, 2015
I need to know if possible to create multiple queries or reports at the same time. We have large table that is updated monthly this report gets broken down manually by Manager (30 managers in total) hen email to each manager.
Report or query specs will never change only the data I could do this manually create and save query/report for each manager once but I was wondering if there was code that will create all the queries and reports at the same time.
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Aug 10, 2013
I am trying to create a user form with sub form using the form wizard. I have only 2 tables, Employee (main table) and Vacation (subform table). I pick the fields from Employee Table then fields fro Vacation, but the wizard treat the Vacation as main form and Employee as sub form.
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Jul 24, 2013
I have a form, which is comprised of a sub form, and some of the text box controls sided with a button, and the event had been written to the button.
Now, to give a note on how had the sub form had been created is firstly taking a clone of the "Payments" table and using it as a datasheet, and then create a sub form in the form, it works fine
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Apr 22, 2014
I am trying to create a form for data entry. I would like the Total Balance in the last record to become Total Cost in the new record. However, if the total balance in the previous record is =<0 it prompts the user to enter a new total cost else use the last Total Balance. The form in question is FrmSubClients in the attached file.
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Jul 17, 2013
I wanted to create a field lookup with values that I specify, not on the table sheet, but on the form. User can click on a text box or combo box and can select a list of value that I specify, not values that are listed on a table but ones that I type in, in the form.
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Jul 8, 2013
I am creating an access database to store customer details as well as quote information. I have created a form to input quote details that our office can complete when a customer calls to complete a quote. I need to create a form that opens as a new form every time we click on the form to input a new quotation. How do I do this? At the moment when I click on the form, the form opens but the details of the last quotation are stored on the open form.
I have no training in access at all and am self taught so far so by no means an expert.I also want to create a form that allows you to search for particular quote numbers, so if someone calls and asks about a particular quote number we click on a page that says 'search quotes', input the quote number and the form opens with all the details of that quote.
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Apr 18, 2013
I am creating a database for a local mechanical garage, most of it is setup but i have an issue creating invoices, I need to create a button on a form which will create an invoice per record. Trouble I am having is if i have 1 record it will show just 1, but when i add multiple records they all show on 1 invoice sheet. It doesn't separate records, i but instead it adds the extra records before the page footer :/ causing 1 footer for many records. How to finish the functionality of this DB, i can certainly finish the design side. Everything in this DB is set accordingly, just the invoice system to do i believe, could some1 have a look and let me know? i have tried to upload it here but cant so its on this link [URL] ....
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Jan 15, 2013
I have table(fruit) with 5 fields - apples, pears, grapes, oranges and lemons.
Say i have a shopping list apples -5, grapes -6 and lemons -2.How do i get this into the table.
My idea have combo box that you can select the apples, grapes and lemons from.
Have input form
label(apples) input(5)
label(grapes) input(6)
label(lemons) input(2)
how can i do this.
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Jan 14, 2013
Can I create a navigation form after i have split my database and moved the background to my network
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Jun 19, 2012
Can you have a date/time stamp on a form to see when it was entered?
Since it is near impossible for me to be "real time" with the data and when reports are run from the database right now, I would like be be able to say to a manager I received the information on this day but did not input it until this day.
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Aug 28, 2006
Hello all,
I am talking to a potential customer about doing some contract work using access. This would be my first contract using access and I was just curious what some of you are charging as your rate. I'm a strong developer but my experience has been in a full-time position so I'm not sure what contractors would get paid.
Any help would be appreciated!
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Jul 22, 2012
I'm creating a simple database to document our supplier's contact information, addresses etc. However, when I create a combo box on the form and try to enter a record not on the list it gives the message "The Text You Entered Isn't an Item in the List".
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Feb 23, 2013
i orginally thought i should do this in excel but i think when the dataset becomes larger and i want to eventually get it on the web - i thought its access i need?
i have created a mini dataset as an exmaple of what im trying to explain..i have in first column the objects, and columns after this are the elements needed to make the object (i have just labelled the element titles a b c etc - there will be LOTS of elements once i get the dataset created). so if i had a red blue green cream elements - a search would bring back both lights and lamps that i am able to make.
object A B C D E F G H
lights red blue green cream
lamp red blue green cream
garage red blue green cream yellow brown purple pink
house orange white green blue red black
garden orange white green blue red
garden house orange white green blue red
is there a way of creating a search lookup to this kind of information? a form which you type the criteria in and it brings back what you can make? if i was one element away from an object could I use a wildcard function to say, if you had black you could make a house?? etc
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Sep 20, 2013
I am having a problem with Hyperlink in a form when I click it tells me Run time error Microsoft access cannot follow hyperlink. Each records has its own link for specific file. If I click the link in the table it opens with no problem but in the form I get the error message to debug or end if I hit End it open the link.
Looked at the form - on click event procedures my command is
followhyperlink me.privileges
Am I missing something.
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Apr 15, 2014
I have a table with the following columns: Task, Visa type, time it takes to perform the task. There are several taks that are performed for all visa types. I want to create a form to enter data to the table in which for the field visa type I have a list box that can allow multiple values, however, I do not to create a single line with the task and on visa type all the types of visas selected. I want to create a line for each type of visa with the information introduced.
I don't know if this is possible, the reason for which I want for the form to create several rows depending on the visas types is because then I have a query that sums all the types of visas. Can this be possible? I don't want the people to introduce manually directly to the table the data and also that for the same taks they have to enter manually 50 rows with values. I want it to be more simple and easier.
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Apr 8, 2014
I have a database with customers/orders etc. I need to create a form or something which will show if a duplicate customer is entered. I know about the duplicate records query wizard, but I also need an easy way to consolidate and delete records. When a duplicate customer is found, move the customers order/s [OrderNumber] to the existing customer and delete the new/latest customer record.
Customers are in tblCustomers, their orders are in tblCustomerOrders, [CustomerNumber] is the joining field.
I was thinking of just a date/time field for [DateCustomerEntered] with default value Now to keep track of the later customers?
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Apr 24, 2014
I have a form asking for a billing address and a service address. Many times these will be the same. I added a check box to check to populate the following fields; Service Address, Service City, Service State, Service Zip.
Fields that it will be coming from are the same, just named Billing instead of service. Tried expression builder and macro builder with no luck.
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Oct 31, 2013
I created a database and I manage to split it into front end and backend. now I'm going to make an EXE of the front end.My question is when I open the front end, I need the database to be empty, and them create a button that will make the user select which project he wants to open (backend).I also need to create a button that will create a new empty backend and save it as a new project.
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Jul 14, 2015
I'm currently working on a project within access which will allow users to select/input information in a form which will then save to the database.
What I need is to create a button on the form which will allow you to convert the data collected from the form to a custom text file template.
(Or maybe the last row added to the database. - although this may cause errors. Example: the form information doesn't save which will in turn create a text file with the data collected from the previous job)
The custom text file template should have a sentence description followed by the value recorded from the form.
Example:
1 configuration type: (data from form)
2 model type: (data from form)
3 Poc: (data from form)
And so on.
So in summary - I would be to use the form to collect the desired information which will save to the database.
Once actioned, a custom text file should be populated with the collected information (with specific data placement as per the example above)....
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Jun 3, 2013
I would like to create a multi-select list box for all the records in an access 2010 form.
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Feb 16, 2008
I have created a table for customer bills, and a table for customer profiles which contains rates associated with them specifically. The problem is that after a new rate change has been imposed I want to be able to look at an old bill, via a report, and have it reflect the "old" rate within proper historical context. I'm looking for suggestions on how to best manage ongoing rate changes while maintaining a billing rate history in my reports?
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