General :: Create A New Record / Also Generating A New Auto Number
Dec 3, 2014
When I create a new record I am also generating a new Auto Number. This is so I have a sure fire way of returning the records that I want to return. I have read where it is a known issue that when using the Compact and Repair it can reset the Auto Number to a lower number and generate a duplicate Auto Number. That is the problem that I have at this time. I have tried using the Allen code but it doesn't seem to worked on linked tables. I use linked tables because I have multiple users who can access this system at any given point in time.how to have the Auto Number field select a number that is unique
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Feb 8, 2008
First off, can it be done? I'm using Microsoft Access 2007, I'm wanting to generate an auto-number on the report. Basically I have an OrderTable, a PartTable, and a PackingListTable. I have a report that shows all orders ready to be shipped. But I need the shipping report to have a packing list number. I want this number to be auto-generated, and I was hoping I could do this when the report is opened. Right now the report is generated through a query of orders that are ready to be shipped. Yet I can't figure out how to put an auto-generated packing number on the report.
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Jun 2, 2014
I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0
Code:
Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub
invoice numbers are 04024, 04025 etc...how I keep the formatiing?
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Mar 16, 2014
I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.
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Dec 18, 2013
I have a table with an auto number PK. This table will contain orders. I'd like to use the PK from this table as the Invoice number on the invoice. I'd like to have it start at a number other than "1" just because it looks better on an invoice. I don't know how to do this. I looked at the table design to see if there were options available to me there but couldn't find anything. Is it possible? (I do not know how to use code.)
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Jul 16, 2013
I am trying to construct a system in access where I can have a user type in a part number, revision of a part, job number, serial number quantity, and generate a serial number based on the quantity that they need.
I am getting hung up on even how to construct the tables effectively to accomplish this, let alone the forms, queries, etc.
The numbers have to be in the following form. XXXX-XXXX
For an example:
I have part ABC and I need 5 serial numbers.
I need to be able to create a batch of serial numbers automagically that reads like:
9001-0001
9001-0002
9001-0003
9001-0004
9001-0005
Then for the next part XYZ I need 3 serial numbers. It would be constructed like this:
9002-0001
9002-0002
9002-0003
With the goal of eventually being able to search a part number and revision, or a job number and return all serial numbers assigned to that.
Is this possible in MS Access?
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Aug 23, 2012
I have a table where names are associated with information. However, we are now not allowed to have any identifying information with the information, so I need to move the names to another table with some kind of indentifier to associate which patient goes with which information. I was thinking about having the auto assigned ID numbers act as the ID numbers for each set of information.
So I need find a way that when someone enters information in the main table, they then enter the name into the "ID table" with the same autoassigned number. The problem now is there is already information in the table, and since data has been deleted, the ID autoassign field has gaps. I also don't know if I can set up an autopopulate field. How to make this easier or how to create the auto-population.
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Nov 17, 2010
create a macro that automatically fills in the next invoice number in sequence",,I'm assuming this macro would look at the value of the previous record and add a one to itI don't want to use a AutoNumber field as I might need
(a) to modify value or
(b) need to skip numbers.
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Mar 13, 2007
I need to make Access automatically create new records in a table for me.
Just for example:-
Table #1 has 2 fields
PersonID (autonumber)
PersonData (text)
Table #2 has 3 fields
ID (autonumber)
PersonID (number)
MoreData (text)
The database user creates a new record in Table #1 using a form.
I need the database to automatically create a field in Table #2 and fill in PersonID, taking the value from the autonumber field of the same name in Table #1.
The MoreData field can be left blank. I don't need that filled in automatically. I just need a new record to be created automatically in table2 with the PersonID field filled in with the most recently created autonumber.
Help massively appreciated.
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Oct 20, 2013
For a project i'm working on i'm manually entering e-mail addresses, names, and surnames. I would like a username and password automatically generated based on what the corresponding fields' first name and surname is with formatting.
Example:
First Name Surname Username Password
John Smith johnsmith01 j.smith.01
Is there any way i can do this using input masks and validation rules? Would this require a VBA script?
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Mar 14, 2013
I am creating a file and I am not stuck on the last part. I have to keep track of which numbers of a particular item is sold due to serial number tracking. Items are bundled in sets of 50 so I need to form to auto populate the next set of numbers (by 50) when I create a new line.
I found how to change my start number to 1751 but I can not find how to have a Begining number of 1751 Ending number 1800 and have the next line auto populate begin $ 1801 end # 1850. I have a feeling it will not be the Auto Number option and I am sure there is another way but I just can't find it.
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Apr 14, 2013
I have an Access database that contains Orders and its delivery status with the sub table Products that have relative records of the order, I want to Auto Create the New Order with the Same Products (sub tables that have foreign key of Order Id) on the order due date, how to do that so whenever the order is due, it will be auto created with the same specs which i will change manually!
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Jan 27, 2015
before ACCESS Excel was used to create orders etc,we are up to order number 16223 now I have access and the auto number will start at 1.how can I get the auto number to start at 16223.
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Nov 15, 2006
I ran into a weird task, sometimes at my job we have to use 3 identicle records where just one thing changes and that is the date. The thing that is giving me a problem is I get an error if I try to duplicate the record due to primary key being duplicated. I have a ID field which gives all records a number and when I try to duplicate the record I am in, I get an error because of the duplication of the ID Field. Is there a way to get around this?
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Apr 18, 2013
I have a BE database that we have been using for over a year. I imported data from an external database into this database. Now I've found that my Autonumber has reset to a very low number -- that was imported from my external database. Is there a way to change this autonumber BACK to what it was and increment up? The lowest autonumber in this database is 275944, so I don't have to worry about duplicates in the near future. I would like it reset to 457230, or at least higher than that number.
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Oct 26, 2005
Here is my issue. In a table with an Auto Number index some records have been deleted. I have been able to recreate them along with their original auto number. The problem is that I do not know how to append these records forcing the original auto number. I have tried changing the auto number field to a number field in the table, this works except I cannot change it back to auto number.
I am sure I’m not the first with this question or issue. I did search through a couple hundred entries about auto number before I posted this question.
Jim
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Jan 5, 2006
Hi, basically what i want to do is append a record to a table using vba. I would like to take two values from my form (productID, supplierID) and insert them into a table (supplierProductsTBL) under the same headings. I've constructed an sql statement but am getting the following error:
runtime error '3346'
number of query values and destination fields are not the same'
I think this happens because the table also contains an autonumber field (supplierProductID) and i'm not referencing this in my sql statement (below):
mySQL = "INSERT INTO SupplierProductsTBL ( SupplierID, ProductID ) VALUES ('" & SupplierID & "'), ('" & ProductID & "')"
i wuld just get rid of the autonumber field but i need this.
Any help on this would be appreciated, cheers mark.
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Jul 1, 2013
We have a large split database with 3 users on a single site. We will soon be increasing this to 6 users across 2 sites.
One of the fields in the main table is "report number" where a line is given a unique number. Not every line is given this number, as it depends on the finished status of the product.
The numbers are currently hand written onto a sheet as they are used, which obviously avoids duplicates. This however will be near on impossible once the database is shared across 2 sites.
the format of the number is 00/0000 where the first two digits are the year, and the last four increase sequentially.
Is there a reasonably easy way to incorporate this into the database itself, where a number can be generated as required, as apposed to every time?
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May 6, 2013
I am trying to create an auto-sequential order number
Example : AB000112 - AB is standard prefix, ''0001'' is the first invoice number, ''12'' is the year 2012.
so the next order number should read AB000212 and the next AB000312
Out of this, I have to issue several debit notes relating to the same order number when the payments are due from customers over a period of time, this will be
001AB000112
002AB000112
003AB000112
Can such numbers be the primary key?
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Jun 3, 2014
I am trying to create a database to manage some project related functions. the main thing I want it to do is manage the resource allocation and costs related to fixed price projects and ultimately be able to produce reports that show the Bid vs Forecast vs Actual in relation to someones time and hence cost.in building the first table which I want to store the initial Bid data. I have a need to have fields automatically generate based on the value of two other fields. this is used to identify how long the project will run for.
for example:
prject start date of 1/1/2014
project end date of 31/12/2014
Auto Generate 12 fields in which to put the monthly resource usage for each resource.
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Feb 11, 2008
I think my question is fairly simple - fingers crossed.
I want to create a field that, whenever a record is added, it auto-adds the date & time the record was created. I'd call it Book_Date_Added, or something like that. I tried snooping around the Default Value options but couldn't figure it out.
The table exists and it already has some records, so I'd need to know how to add this field rather than how to create it when I create a table (although that would be helpful too, if it's somehow different).
I'd appreciate any help, thanks a bunch.
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Jun 29, 2015
I have a column "CAT" each time that CAT switches between 0 and 1, I would like my query to auto-create a "grouping" and increment the group by 1. What I am looking for is the output as shown below.
ID CAT GROUP
67 0 1
68 0 1
69 0 1
70 1 2
71 1 2
72 0 3
73 0 3
74 0 3
75 0 3
76 1 4
77 1 4
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Apr 8, 2015
I know this has probably been gone over, but I'm just looking for a super-simple way to put a button on my form that will create a number of records equal to the number of days in the month listed in a field. For instance, if MyField is "4/1/2015", I'd like the system to create one record for each date between 4/1/15 and 4/30/15.
I have scoured the forums, and I find many threads on creating multiple records, but none of them deal with the same type of thing I need. I have a field, called MyField, and I have a table called MyTable with a column called MyDate. I want to enter a date into MyField, then click a button, and the button will run code/macro/whatever that will create multiple rows in MyTable, one for each date in Month([MyField])
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Jul 10, 2012
I have
Table called "Products"
Field 1= "Product ID" which is a text field (PK) but numbers are used (ie 1 -20)
Field 2= Products -showing our list of 20 products
When I enter a new product, currently I have to look in the table to find the last ID used then use the next one available. I have created a form to be used for data entry to enter new products
What I am trying to do is :- 1, have the form open at data entry level but still able to scroll and see all records and 2, Have the form auto generate the next number available. For example, I have 20 products entered so when the form opens to enter a new product, the ID is automatically at number 21.
I wondered if its because the field is a text field or I am trying to insert the code in the wrong place.
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Jul 1, 2014
The "PersonalDetails" table is related to the "Application" table using the autonumber from table, "PersonalDetails".
The "PersonalDetails" table has "StudentID" (autonumber), "First Name" and "Last Name" fields.
The "Application" table also has "StudentID", "First Name" and "Last Name" fields.
The "Application" table is related to the "PersonalDetails" table using the "StudentID" field.
How do I make it so that the first and last names on the "Application" table are automatically updated when the StudentID is entered?
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Jun 6, 2012
I have data in a table that looks like the first table and I would like to write a query to update the sequence so it looks like the second table.
PersonID
Color
Sequence
1
Red
1
Blue
1
Green
2
Blue
3
Red
3
Blue
PersonID
Color
Sequence
1
Red
1
1
Blue
2
1
Green
3
2
Blue
1
3
Red
1
3
Blue
2
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