General :: How To Cleanly Convert A Linked Table To Local Table
Apr 1, 2015
I have a database that is designed with a front and back end, with the FE linked to the BE. Some potential customers want to play around with the database, and the easiest way for me to get them access to it would be for me to combine the FE and BE and just give them a copy of that. how to link a table, and I know how to import a table. What I'm unsure of is how to cleanly convert a linked table to a local table.
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Jan 13, 2014
I have an MS Access accdb with linked SQL Server 2012 ODBC tables. I am working on a procedure to copy data from local tables to these linked tables (identical schema). I did a simple
Code:
DoCmd.RunSQL "INSERT INTO linkedTable SELECT * FROM localTable"
This works, but is very slow. Way too slow. (INSERT copies the data one record at a time).
I would like to copy the data in a bulk operation, or operations that I can execute programmatically.
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Nov 21, 2013
I'm having trouble with a new project I'm working on. The application is mainly going to be used to display data, which comes from a linked table. It has to be a linked table (in my opinion) because it's replaced once per week from a fresh data dump. For each of those records, though, there will be notes made in a local table named "Custom-Data". My trouble is displaying a mix of information from the linked table, "Roster", and "Custom-Data" because linked tables can't be assigned a primary key.
Essentially, when a record is pulled up, a bunch of data from "Roster" will be shown in addition to the comments from "Custom-Data".
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Dec 31, 2014
In a local DB table or a data grid view, the columns have an arrow at the top next to the name. When the arrow is clicked, all the entries in that column are displayed with check boxes. They are listed underneath the "sort" and "text filter" options. I am working on a DB project with ODBC linked tables instead of a local access table.
My linked table does not have this same functionality. It is missing the names with check boxes where I can select individual entries. I don't know the correct terminology for this functionality I am describing. That makes searching tough. What this is called and why the tables would be different.
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Jul 1, 2015
I have the following script that either converts a single linked table to a local table or ALL linked tables to local tables, however I am getting the following 2 error messages on several tables for the ALL tables script.
error 3709, the search key was not found in any record
Error 3300, cannot create a relationship.
Code:
Sub Convert_Linked_Tables_To_Local()
Dim dbs As DAO.Database
Dim tdf As DAO.TableDef
Set dbs = CurrentDb
GoTo Multi1
[code]....
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Jul 30, 2006
Well, heres the situation. I have a complicated query that refuses to work all the time using a linked table for the data (data is gathered from a FoxPro DB). If I copy the data into a local table in my database then the query will run fine.
The data needs to be updated only 1/month but I don't want to have to do it manually every month. I would like to use VBA to copy and paste the data from the linked table into my local table. Does anyone know of an efficient way to do this? I'm trying to avoid running a VBA loop and adding each record one-by-one (very slow).
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Aug 17, 2012
I have one DB that is used for creating/storing customer ID's, and another DB that is used for creating/storing job information for customers.I have linked the table from the customer DB to the job DB.
There is a table in the job database that holds customer name and ID, and some VBA that generates unique job codes.
Is it possible to have the data from the linked table automatically update into the existing table?
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Jun 20, 2014
I have a database that is used in our office. It is split with the backend stored on a network share.
I need to make some updates, and to do maintenance I usually make a copy of the frontend/backend to my desktop, and use the linked table manager to switch to using the local copy of the backend so I don't mess up the main data. All good so far.
however, I recently added a new table, and originally called it "overRides", I then decided that "adjustments" was a more suitable name and changed it.
Now whenever I try to switch from the main backend to my local copy I get a message when relinking "adjustments" that Access cannot find the object "overRides" and to make sure it exists and the name is spelled correctly...
I have been just deleting the linked table and reimporting "adjustments" but this issue keeps coming back and it's driving me nuts!
How can I make Access forget that this table used to be called "overRides"?
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Jan 25, 2005
I have a SQL table that holds financial data. There are 12 columns labled Acct_Per01 through Acct_Per12. I need to select specific GL codes and sum the values in these columns as various groupings, Private, Commercial, Ancillary etc. for each of 14 hospitals.
How can I best create a working table where I have one record for each hospital for each fiscal period.
I want the final table structure be be like the sample below.
Any thoughts on the best way to do this?
Fiscal_Period 200506
Hospital ALX
Private 79,500
Commercial 0
Ancillary 650,457
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Aug 31, 2007
I am trying to build a Form that will show an estimate (then eventually will be moved to a project if customer and employee aggree to price and project) in a Form F_Estimates is a M_Customers(Customer_ID) (Based on a Table) and thier info in a Subform. Also is the "projected costs" from parts out of the Parts(Part_ID) (Based on another Table) in a second Subform as a list that I need to calculate $$$ in
(Dang that still sounds evil and definately NOT understandable even after edit... so)
Here's some basic info
Tables
EstimatesandParts - Table
EstimatesandParts_ID : Autonumber
Estimate_ID : Number
Part_ID : Number
Parts - Table
Part_ID : Autonumber
PartNumber : Text (not a number due to some part#s have letters in them)
PartName : Text
Unit Price : Currency
Description : Text
Estimates - Table
Estimate_ID : Autonumber
InvoiceNumber : Text (again can have letters in it)
EstimateDate : Date/Time
EstimateTime : Date/Time
Employee_ID : Number
Customer_ID : Number
ProblemDescription : Memo
Customers - Table
Customer_ID : Autonumber
FirstName : Text
LastName : Text
CompanyName : Text
Address : Text
City : Text
Province_State : Text
Postal_ZIPCode : Text (CDN Postal codes are letter num letter...)
you can see the link table in the EstimatesandParts Table
Now I want to use that link to populate a subform in the F_Estimates form
Forms
SF_Customers - SubForm
(all boxes atm are text boxes on this form till I figure out the Parts section then will use same base for this so I can pick any customer in the database to be the customer for this estimate. Also will have ctrl button for making new customer with customer form and a refresh on Focus Gain bit of code)
FirstName
LastName
CompanyName
Address
City
Province_State
Postal_ZIPCode
SF_Parts - SubForm
Default View -Continuous Forms
(want it to be a list of parts that I can grab prices and descriptions from then in a bit of code to calculate a cost of parts)
Part_ID : Combo Box
Control Source - Part_ID
Row Source Type - Table/Query
Row Source - SELECT Parts.Part_ID, Parts.PartNumber, Parts.PartName, Parts.UnitPrice, Parts.Description FROM Parts ORDER BY Parts.Description;
(Pulls info from the table Parts for input into a list of parts to be used on that project)
PartName : Text Box
UnitPrice : Text Box
(here's where I run into problems due to the fact that the form is not based on the parts table but rather the link table EstimatesandParts so I can't propogate the info to the 2 other text boxes, ps I dont care if they cant be text boxes and have to be linked or some other type I'm not "set" just need to find out how to make it work )
(have tried a couple things to complete this task)
Me.txtPartName = Me.Part_ID.Column(2)
Me.txtUnitPrice = Me.Part_ID.Column(3)
(works AWSOME ... for ONE ROW then propogates the second selection to the first and second and third selection to first second and third and so on ...)
(tried to make control source for the txtPartName to)
=Forms!Parts!Partname
(Doesnt exist .. akkk, cant use ActiveForm either as it doesn't focus on the SubForm but the MainForm ... cry)
F_Estimates - Form
Estimate_ID
InvioceNumber
EstimateDate
EstimateTime
ProblemDescription
(all basic Text Boxes)
Employee_ID
Customer_ID
(Combo Boxes Select Customer and Employee from list of present ones of each)
SF_Customers
SF_Parts
(Both SubForms on the main form)
Now this is an Exerp from my entire Database I like to work on one small problem at a time and I have made this its own little database till I figure out the problem then I will bring the info I learn back into the rest of the database and go from there ...
Hope you can help I have a feeling I will need to make a recordset and go from there but I'm just not able to wrap my head around that for some reason
Thanks in advance for ANY and ALL help that I get from here
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Jul 6, 2015
I have an Access database which has a linked table to a CSV file.Only one user can use this part of the database that links to the CSV - for other users we get the error 3051 - opened exclusively by another user. How can the csv file be a linked table with multiple users ? The query itself is set to no locks.
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Jan 16, 2013
I split my database into a FE and BE to simplify the upgrading of the clients copy. I had a chance to implement that change today and except for this error all seems to be well.
The error is "Invalid Operation 3219 " and flags this line of code "Set rsTable = dbsCurent.OpenRecordSet("Import650tbl, dbOpenTable, dbAppendOnly) " when the error is triggered. The table Import650tbl is a temporary holding table to which I enter imported records. I then add some supporting information and then the records are added to live data table for further processing. After the data is added to the live table the information in the Import650tbl is deleted by a query to be ready for tomorrows processing.
This error prevents the process from working. I got around the problem by deleting the link to the BE for this table and creating the table in the FE. After that all was well.
Question: Why does the above OpenRecordSet fail on the linked table?
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Aug 5, 2014
I have several tables that are linked that I need to be able to add to. This is an example of the structure:
Patient Info
ID
FK_Ward - ID of Ward table
FK_Room - ID of Room table
FK_Cond - ID of Condition table
Ward
ID
WardID
Room
ID
RoomNumber
Condition
ID
Description
Unfortunately, its not the exact one as I can't post that here! What I am trying to do is to add a new patient record using information from the other tables as guides - e.g. the user selects the name of the Ward but the ID in the Ward table is entered, the User selects the number of the room but again the ID in the Room table is entered, and for the Condition same thing. So I would like to have dropdowns (or ComboBoxes) for each of these and based on the user's selections add a new record to PatientInfo using the ID values as links.
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Oct 16, 2007
Hi all!
I have a bit of an issue. Im trying to retrieve a row from SQL and insert it into my local DB table.
However, when I try and execute the code, I get an error message. The data had not been inserted into my local DB table.
Here is the code:
strsql = "INSERT INTO EntryDetail_Local SELECT EntryDetails.* FROM EntryDetails where entrykeyid = " & plngentrykeyid & ";"
Set qdftemp = mydb.QueryDefs("qry_Append_EntryDetail_Local")
qdftemp.SQL = strsql
qdftemp.Close
qdftemp.Execute
DoEvents
Any ideas?
Cheers
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Mar 12, 2008
I have a form based on a query where I want to document the status of certain records. The original data is on a SQL server so I am linking to it in my query. I have a local table with the added fields to document my review and status. My query has both tables in it and are linked by the report number. So I have join properties to show all records from the SQL database and only the records in the local table that match. So initially the data in my local table will be blank. I want to use the form to add comments on the status. The problem is, when I type in the form fields nothing happens. It's like the query is confused and won't let the form write back to the local table.
So my question is, do I have my query set up properly so that I can read the fields from the SQL database and yet write in my comments to the local table. I am using a select query.
Thanks for the help.
Jim
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May 3, 2013
What is the strategy for doing this rather than the code (if it's possible)? I can code a fair bit of VBA in excel but I'm not too sure about what I'm doing in Access.
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Dec 6, 2013
I have a access 2007 file. with a table with a yes/no field. When I link the table to another db using lnked table manager, the yes/no display is not a checkbox (as set) but is turns into textbox.
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Jun 9, 2012
I have a need to copy a table structure from an existing linked table in the backend
i have done this by
a) copying the table structure into a new table in the fromt ebd
b) exporting the new table into the backend
c) dropping the table in the front end
just wondered if there was an easy way to do this directly in the backend?
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Aug 5, 2015
I created a call logging/work tracking type Database using SharePoint 2007 lists for the backend and Access 2013 front end for about 60 users and it has been running smoothly for around two years .
We use a shared outlook calendar and I want to be able to pull meetings & appointment information into the database from the calendar so I can assign the meetings out to specific people and keep of a record that they where given the request to attend. I was able to use the import outlook folder to create a linked table and it has lots of great information from the calendar apart from the two most important things you need in a calendar Start_time & End_Time . Is there something I'm missing in regards to these two fields? I assume I'm doing something wrong but I can't figure out what, nor did I have much luck with the Search function on here or google.
This is the list of field names it does import(everything apart from the meeting time and is it a recurring appointment)
Importance
Icon
Priority
Subject
From
Message To Me
Message CC to Me
Sender Name
CC
To
Received
Message Size
Contents
Created
Modified
Subject Prefix
Has Attachments
Normalized Subject
Object Type
Content Unread
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Jun 27, 2005
Hi there,
I am about to start working on a new project where I have a front-end in Access2000 that is linked to a ODBC Data Source (ORACLE).
There could be some performance issues in the future, when the users have to retrieve (query) the data from the ODBC over the network and it slows down. Nothing is sure yet, but when this is the problem, I will need to look at an alternative plan. I had the following in mind:
I would like to create a scheduler program, that will retrieve all the relevant data from the ODBC and update the tables that are local to each user’s Access .mdb file. Can I do something like this in VBA, or do I need to do something with the Windows Scheduler?
Any tips are welcome, thanks in advance
J
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Feb 18, 2008
Hi Guys,
This is one of this only times i've had a problem whose answer i couldn't find on this or other forums, so here's the question.
My DBase links to the back end tables
tblBrkdn
tblBrkdnArchive
tblBrkdwnTradespeople
tblBrkdwnTradespeopleArchive
The following two tables are local, not linked
tblBrkdnArchiveTemp
tblBrkdwnTradespeopleArchiveTemp
After running through the following code, all of the four above mentioned linked tables are now local. It's vexing. I'm terribly vexed. If you can help, my status would chnge from vexed to joyous....:
Thx in advance...
' 1) Join all together (Each Table)
' Create two recordsets, One for the Brkdn set, one for the Tradespeople Set.
' Brkdn: Want it to be the Union of all records in (tblBrkdn, tblBrkdnArchive) without duplicating BrkdwnID
'Standard Union Query with no duplicates. Transferring data into a temporary table
SQLStr = "SELECT * INTO tblBrkdnArchiveTemp FROM ("
SQLStr = SQLStr & "SELECT tblBrkdn.* FROM tblBrkdn INNER JOIN tblBrkdnArchive ON tblBrkdn.BrkdwnID = tblBrkdnArchive.BrkdwnID "
SQLStr = SQLStr & "Union ALL "
SQLStr = SQLStr & "SELECT tblBrkdn.* "
SQLStr = SQLStr & "FROM tblBrkdn LEFT JOIN tblBrkdnArchive ON tblBrkdn.BrkdwnID = tblBrkdnArchive.BrkdwnID "
SQLStr = SQLStr & "WHERE (((tblBrkdnArchive.BrkdwnID) Is Null))"
SQLStr = SQLStr & "UNION ALL SELECT tblBrkdnArchive.* "
SQLStr = SQLStr & "FROM tblBrkdn RIGHT JOIN tblBrkdnArchive ON tblBrkdn.BrkdwnID = tblBrkdnArchive.BrkdwnID "
SQLStr = SQLStr & "WHERE tblBrkdn.BrkdwnID is null);"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
' BrkdnTradespeople: Want it to be the Union of all records in (tblBrkdwnTradespeople, tblBrkdwnTradespeopleArchive) without duplicating ID
'Standard Union Query with no duplicates. Transferring data into a temporary table
SQLStr = "SELECT * INTO tblBrkdwnTradespeopleArchiveTemp FROM ("
SQLStr = SQLStr & "SELECT tblBrkdwnTradespeople.* FROM tblBrkdwnTradespeople INNER JOIN tblBrkdwnTradespeopleArchive ON tblBrkdwnTradespeople.ID = tblBrkdwnTradespeopleArchive.ID "
SQLStr = SQLStr & "Union ALL "
SQLStr = SQLStr & "SELECT tblBrkdwnTradespeople.* "
SQLStr = SQLStr & "FROM tblBrkdwnTradespeople LEFT JOIN tblBrkdwnTradespeopleArchive ON tblBrkdwnTradespeople.ID = tblBrkdwnTradespeopleArchive.ID "
SQLStr = SQLStr & "WHERE (((tblBrkdwnTradespeopleArchive.ID) Is Null))"
SQLStr = SQLStr & "UNION ALL SELECT tblBrkdwnTradespeopleArchive.* "
SQLStr = SQLStr & "FROM tblBrkdwnTradespeople RIGHT JOIN tblBrkdwnTradespeopleArchive ON tblBrkdwnTradespeople.ID = tblBrkdwnTradespeopleArchive.ID "
SQLStr = SQLStr & "WHERE tblBrkdwnTradespeople.ID is null);"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
'delete everything from the four non-temporary tables
'tblBrkdn
SQLStr = "DELETE * FROM tblBrkdn"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
'tblBrkdwnTradespeople
SQLStr = "DELETE * FROM tblBrkdwnTradespeople"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
'tblBrkdnArchive
SQLStr = "DELETE * FROM tblBrkdnArchive"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
'tblBrkdwnTradespeopleArchive
SQLStr = "DELETE * FROM tblBrkdwnTradespeopleArchive"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
' 2) Paste the entire record set to each Brkdn table
'tblBrkdn
SQLStr = "SELECT * INTO tblBrkdn FROM tblBrkdnArchiveTemp"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
'tblBrkdnArchive
SQLStr = "SELECT * INTO tblBrkdnArchive FROM tblBrkdnArchiveTemp"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
' 3) Delete from Active & Archive Brkdn tables WHERE [DATE] < txtArchiveDate.Text
'tblBrkdn
SQLStr = "DELETE * FROM tblBrkdn WHERE ([DATE]<#" & dateStr & "#);"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
'tblBrkdnArchive
SQLStr = "DELETE * FROM tblBrkdnArchive WHERE ([DATE]>=#" & dateStr & "#);"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
' 4) Paste to Active Tradespeople table WHERE Associated Breakdown Record [DATE] >= txtArchiveBeforeDate.text
SQLStr = "SELECT tblBrkdwnTradespeopleArchiveTemp.* INTO tblBrkdwnTradespeople FROM tblBrkdwnTradespeopleArchiveTemp INNER JOIN tblBrkdn ON (tblBrkdwnTradespeopleArchiveTemp.BrkdwnID=tblBrkd n.BrkdwnID)"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
' 5) Paste to Archive Tradespeople table WHERE Associated Breakdown Record [DATE] < txtArchiveBeforeDate.text
SQLStr = "SELECT tblBrkdwnTradespeopleArchiveTemp.* INTO tblBrkdwnTradespeopleArchive FROM tblBrkdwnTradespeopleArchiveTemp INNER JOIN tblBrkdnArchive ON (tblBrkdwnTradespeopleArchiveTemp.BrkdwnID=tblBrkd nArchive.BrkdwnID)"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
' 6) Clean up: Delete all records from the temporary tables
'tblBrkdnArchiveTemp
SQLStr = "DELETE * FROM tblBrkdnArchiveTemp;"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
'tblBrkdwnTradespeopleArchiveTemp
SQLStr = "DELETE * FROM tblBrkdwnTradespeopleArchiveTemp;"
DoCmd.SetWarnings False
DoCmd.RunSQL SQLStr
DoCmd.SetWarnings True
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Oct 31, 2013
Adding a field in Access 2007.
I am adding a exisiting field which is already available on a Global Table and would like to add it on a local table within the same database. Also bearing in mind the db contains main objects - Tables/Queries/Sharepoint lists/forms/reports
Whats the process in doing this? Once added how does the data get populated?
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May 28, 2015
I have a table for a multiple parents linked to a child table. I need to figure out a way to only allow 1 parent to be coded as primary, 1 as secondary, and then the rest as other... I thought about making Primary/Secondary/Other a primary key. But then I can only have 1 other. I would have to make a finite number of parents that could be entered and I want an infinite number.... My end goal is to have a report that only has a primary and second parent on it, but the rest of the parents still exist in the table...
*Child_ID
Parent_First_Name
*Primary/Secondary/Other
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Aug 29, 2006
Hi,
I am extracting data from linked db2 table using access make table query. First I create a select query and can view the linked db2 data, but when I change to a make table query I get an error message, "invalid argument", when I run the make table query. There is no selection critera specified. Has anyone had this happen? and Do you know a solution?
Thanks for your support
GinnyP
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May 13, 2015
I have what is probably a stupid question but I've been struggling with this one for a while. I have an ordering database which has an Orders table (containing Order ID, Date, Supplier etc) and an Order Line table within which I have a combo box for Product name, supplier, price, VAT rate, Line price etc. At the moment, I have the order line table as a subform within the Order form (run from the Orders table). The problem I'm having is the subtotal and total fields. At the moment these are in the Order Line table as I cannot figure out how to get these in the Orders table. In summary, can I make a calculated field in one table that calculates values from another table (linked by Order ID)?
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Nov 13, 2007
I would like suggestions on how to "properly" set up the tables and relationships required to do the following.
We have a customers table that can contain a Country, ShipCountry, and BillToCountry. All 3 countries could in theory be different. I want all 3 to store the CountryID from the Country lookup. I am trying top avoid a circular reference or any data contention issues. What is the proper method to do this?
Thanks very much in advance!
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