General :: How To Share Access Database On Company Intranet
Jan 14, 2015
I want to consider ways of sharing an Access database within our company. This could be web-based via our intranet or done some other way.
I understand that Microsoft's preferred way of sharing via an Intranet is to use SharePoint. However, as we don't use SharePoint (we use Atlassian Confluence) the cost of that route would be prohibitive.
Any methods of sharing an Access database across, say, 20 people? Simultaneous read/write access would be required but in reality the usage will be low, so performance is not really an issue. I would like to consider web-based or other methods.
I have chosen Access 2013 simply because we use Office Professional 2013 and Access will be familiar to some developers. We could use a different product. But I would certainly prefer a tool that supports RAD design of forms.
Just a question, I am developing a database for the company I work for and being new to Access, I have successfully made a login menu when the database starts up. The employee selects there name and begins data entry. Is there any way to log the activity of each employee, which records they inputted, date and time and so on?
I have a Access data base (2007) which i splitted and store the back end database in a file server where all users have full control and the individual copies of front end put in the users computers. Unfortunately when one user is using the programme, others can not use. Following error msg appears. Both back end and front end are running under shared mode ( not exclusive ).
"Could not use xxxxxx_Be.accdb; file already in use."
I'm using access 2010. how should I share the access file I created that will be the best way?there are 20 users that need to add/edit/view the data.I read in some places that I need to do share on options and some said that I need to split the file to data and front file.
I've been having some problems with sharing an MS Access 2000 database across a network.
The database is setup to open in shared mode and has been tried both with and without record locking, with the same issue occurring.
The main users are: User 1 (Administrator) - MS Access 2000 Full Version (WinXP Professional) User 2 - Access 2000 Runtime + Access 97 (Win XP Professional) User 3 - Access 2000 Runtime + Access 97 (Win XP Professional)
The problem is occurring when User 3 opens the database. For some reason it opens in exclusive mode and locks out Users 1 & 2. This issue only happens with User 3, and does not happen with User 2 who has the same software setup.
The database was previously an Access 97 database (no problems) and has been converted to Access 2000, this share issue has been happening ever since the conversion.
Any ideas as to how this shared issue could be resolved? :confused:
BTW - I am familiar with FE/BE setups. This database is accessed by all from a network drive and not setup as FE/BE. This was never an issue, as shared access worked fine when the database was in Access 97 - the problem has only been since converting to Access 2000. I do not have access to the PC of User 2, and User 2 does not have any PC knowledge to install a FE, which means I would need to create an install package (which I'd rather not do). Are there any ways to resolve the shared access issue without changing to FE/BE?
Currently I have an Access dB that was developed in A2003 but we are currently using A2010, it is accessed by multiple users that all have a frontend locally on there own networked PC's, with the backends etc on an old NT server, we are having problems with new technology accessing the NT server so it's well past time we got shut of it
We have a share on our network that has been made available to us to migrate all our NT server files to, Here's my problem, on testing the procedure I copied the database backend and .mdw file over to the share then tried to open the dB where upon i got the following error message
Cannot open microsoft Access database information file
On further investigation it seems that both the back end and the .mdw file have copied over with no content i.e filesize is 0kB, not only that the originals also seem to have had there content "deleted" a simple copy shouldn't have done this (I did have a backup btw)
I have an Acess database (2013). This will be used by several people within one company, they don't have their own server. I would use SharePoint Online, but it seems to me, that you only can "export" the tables. The database I have is quite a complicated system, and it is neccessary to use all the Access tools - forms, reports, queries. Not tables only.
Another idea is to split the database and "store" the backend part (the tables) on Sharepoint (Office 365 online version). And all the users would have their own frontend (forms, queries...) on their own PC, linked to this backend. Would this work? Can everyone add some entries into the database this way? How does it "synchronize" then?
I have splited the system into foreend (FE) and backend (BE). FE and BE are located in different PC lying in company internat! However, I found there always give an error message 3219. And, nseems it is caused by not pointing correcly to the BE when I open tables, the syntax are as follows
Dim db As Database Dim rs As Recordset Set db = CurrentDb() Set rs = db.OpenRecordset("Invoiceyr", dbOpenTable) rs.MoveFirst rs.Edit Me.THISYR = rs!Invoiceyr
The 3219 error appeared at statement "Set rs = "what's the syntax of the path that I should include in the statement in order to point correctly the BE.
I am thinking of putting my access database on a server and work with html files. I have heard about .asp.
Do I need programming knowledge and is there some good web site where I can learn how to convert my database and create html pages that can access my database?
I have this database that's been on a server for awhile. I thought I could ditch the server because there are only two computers networked here at the office.
I have the database shared from one computer, but when I try to access it from the other computer, it's giving me a path name error. It seems that the database is linked to and uses several other databases, so, when I try to open the main one, it's trying to look for the other databases on the wrong computer.
I would like to use an Access database over an Intranet. What are the limitations of doing this? I want multiple individuals to be able to open forms and enter data. I would also want others to be able to run queries and reports on the database. Would I need to upsize to an Oracle database to run with multiple users? Any words of wisdom would be appreciated.
Does anyone know if ti is possible to link an access table to one stored on an intranet site? This is used for logging help desk calls and various locations need to look at it at the same time.
I have tried it and seems to work but I get a "Not a valid file name" message
I created *.mdb database and I used (user-level security wizard) to give each user a username and a password. The dB file is saved in D: drive. The security wizard created a shortcut on the desktop to open the dB through it. After using that wizard I cannot open the database directly from drive D:.If I try to open it , it says"You don't have necessary permissions to use the database".Now, there are many users should use this db through the network.
I'm building a database for my company who refurbish computers. I'm wanting to build in functionality for if a hard drive is damaged and it has to be replaced then for us to be able to trace (based on asset and tracking numbers) what hard drive has been removed from a PC and if it has been put into stock or destroyed and if a stock drive has been put into a PC.
Any item that is brought in whether it be a PC, laptop, server or hard drive etc is given it's own unique tracking number. Same is true for any stock we buy in for refurb purposes.
I'm thinking that this will be done by having a field for the original asset number and a field for the 'current' asset I.E. the one it's been put into.
I am having trouble relinking tables in my Front End database to my Back End database. My BE DB is on a network share and when I try using the link table manager to navigate to the correct folder I get an error message upon entering the network share folder that says:
The Microsoft Access database engine cannot open or write to the file "etworkfolder" It is already opened exclusively by another user, or you need permission to view and write its data.
I have permission to the folder and have ensured that this folder is a trusted location path.
I have created database and i would like to share it with multiple users and also i want them to make changes and update it as they go. My questions is: how do i do that? Can this be done? Can several users be on the database at the sametime and make changes?
Pls. help..and also if you can tell me a link where i can find more info about this.. i would really appreciate. Thanks.
The following code works to change the column header name for a listbox in form view when the data source is a local table, but not when the data comes from a sharepoint list.
Code: sqlstatement = "SELECT ID, PONum as [PO Number], ActDate as [Date], VendorName as [Vendor Name], Service, BuildingNumber as [Building Number], ReservationDescription as [Description], POAmount as [Amount], QuoteType as [Type of Quote], Comments" & _ " FROM ActivityLog" & _ " WHERE (Activity = 'AcceptReservation') AND (PSCName = '" & Me.PSCCombo4.Column(0) & "')" & _ " ORDER BY ActDate;" 'MsgBox sqlstatement Me.EditPOListBox.RowSource = sqlstatement sqlstatement = ""
Also it appears that there is no such thing as a caption property for a sharepoint list column.
Through word of mouth I hear that you can creat a link that can go from Access and link to the personal company system. Is this true? If it is, is there a standard code to use?
I have problem sharing an Access 2013 file from one cumputer and then change the data in the file on another computer, or i can change it but the change wont be made one both computers.
I'm working so i need my secretary to be able to change information or add, but i also need to get the change.
I have created a Asset database using MS Access 2010 & the same was published in SharePoint portal. Post publishing, all the "Query & Forms" are working as excepted but the "Reports" are not working.
The "Reports" is designed with "Group & Sort" option. Post grouping am able to see the "=Sum([Expression])" (i.e. Sum of the Value) value in MS Access Locally but not in SharePoint. Once i published in SharePoint, am getting "#Error" message for all the below expression wherever i have used in my reports design.
Expression Used: Below expressions are works fine locally & getting #Error in SharePoint. 1. =Sum() 2. ="Page " & [Page] & " of " & [Pages] 3. =Now() 4. =Date()
My database uses forms to specify various criteria for queries and then to run reports based on these queries. It has been suggested that other areas of my company might like to share my reports etc. So I have been given a brief of finding the most cost effective way of sharing my DB. Seperate access full installs with rights to my DB and access run time are being considered bu I have thought about our intranet.
This leaves ASP conversion or data access pages. Can either of these be used for forms of this type ?
I've Googled my problem and read a dozen of posts on this site but I still have not resolved my problem. Since there appear to be lots of people with the same issue maybe one of you kind people can help me go through this task by task.
I have split my Access Db into a Front End (FE) and Back End (BE), thanks to Rural Guy for helping out with that some months ago. The FE resides on my Desktop PC and the BE on my laptop. They are connected via cable through a router on my local network.
FE PC ----- Access 2002 SP3 Windows XPPro SP2 IE7.0.5730.11
BE Laptop --------- Access 2007 Windows XPPro IE7.0.5730.11
When I try to link my FE to the tables on the BE, I get the all too familar:-
"The file is located outside your intranet or on an untrusted site" etc etc
Here's what I've checked so far.
1. Done A TRACERT to my make sure my Laptop (BE) is on my local network. It only took 1 hop so nothing's routed outside
2. Checked the IE Options (security) on my Desktop (FE) PC to verify that the IP address of my Laptop is in the Local Intranet zones.
3. Checked the IE Options (security) on my Desktop (FE) PC to verify that the IP address of my Laptop is in the Trusted Sites (both http and https)
4. Set the IE Options (security) on my Desktop (FE) PC for both Local Intranet and Trusted Sites to LOW.
5. Checked that from my FE Desktop I can read, write and modify (documents) on the Laptop share in which the BE resides.
6. Checked the Properties box for my BE .mdb to see if there is a UNBLOCK tick box. It does not have one.
7. Checked that EVERYONE has Full Control, Change and Read permissions on the BE folder and it's parent folder.
This error also happened when my Laptop only had Access 2002 too so I don;t think it's a mis-match of the Access versions.
