General :: Pull All Records In One Query If A Value Exists?

Mar 18, 2014

I have one table let's call is table1. It contains about 5 columns with standard employee data with about 10,000 rows of data containing about 1,150 employees. All employees have multiple rows of data. There is one column titled JOB. I need to pull all rows of data for each employee ONLY if there is at the minimum one value for the employee in the JOB column. I do not want to pull employees that have no values in the JOB column. They can be excluded from the query.

Example of all record for one employee. I need to pull all rows of data ONLY if the employee has a value in the JOB column.

Name EE_ID JOB CAT EFF_DATE

John Doe 1006 CLERK F 01-JAN-2010
John Doe 1006 P 21-JAN-2010
John Doe 1006 CLERK P 01-FEB-2011
John Doe 1006 F 01-MAR-2011
John Doe 1006 P 01-APR-2011
John Doe 1006 CLERK F 01-JUL-2012

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Queries :: How To Pull All Records In One Query If A Value Exists

Mar 18, 2014

I have one table let's call is table1. It contains about 5 columns with standard employee data with about 10,000 rows of data containing about 1,150 employees. All employees have multiple rows of data. There is one column titled JOB. I need to pull all rows of data for each employee ONLY if there is at the minimum one value for the employee in the JOB column. I do not want to pull employees that have no values in the JOB column. They can be excluded from the query.

Example of all record for one employee. I need to pull all rows of data ONLY if the employee has a value in the JOB column.

Name EE_ID JOB CAT EFF_DATE

John Doe 1006 CLERK F 01-JAN-2010
John Doe 1006 P 21-JAN-2010
John Doe 1006 CLERK P 01-FEB-2011
John Doe 1006 F 01-MAR-2011
John Doe 1006 P 01-APR-2011
John Doe 1006 CLERK F 01-JUL-2012

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Apr 4, 2014

What is the best way to pull all records in a rolling 365 day period. Like from 4/3/2013 to 4/4/2014?

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Updating Query Flag If Child Records Exists

Jul 12, 2006

I have a stock-type record and a stock-item record.
I want to update a flag on the stock-type record called instock to be true if there are related stock-item records and false if there are no related records.
Does anyone know how to run a updating query that will do this?
I am fairly new to this so I'm sorry if this is a bit of a basic question.
Thank you for your help in advance.

John

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Queries :: Query To Pull ALL Records Whether Blank / Zero Or Value

Jun 24, 2013

I have two tables: Table #1) [Request Table] Customers request our company to stock a certain Part Number with a minimum value. Ajax - P/N "NP4i" - Min "30".

Table #2) [Sales History] All sales purchased and the "Qty-Total" purchased. For simplicity Fields are limited.I created a CrossTab Query that displays from [Request Table] P/N's requested/ min values (Row Headings) then showing P/N's purchased [Sales History] Value="Qty-Total" Sum and

Column=Format([Invoice Date],"mmm/yyyy") group by, showing last twelve months.
Ex: Customer name, Part Number, Minimum, May/2013, Apr/2013, Mar/2013 and so on.
AJAX, NP4i, 30 4 21 5 and so on.

The Crosstab query list only requested Part Numbers that have at least One sale wihin the last twelve months.If there are NO sales, the crosstab query will NOT show this Part Number.My boss wants to see the requested Part Numbers that were never purchased along with the ones purchased.He wants to address the NO sales, yet they requested we stock that particular Part Number for them.

Is there any criteria I can use to force the Part Number field on the [Request Table] side to populate even though there were NO sales within the last twelve months?

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Queries :: Select Query To Pull Records Based On Multiple Strings Entered By A User?

May 1, 2013

Is it possible to run a basic select query to pull records based on multiple strings entered by a user?

I have a query with field criteria - Like '*' & [Type In MMDBID:-] & '*'

This allows the user to input one MMDBID and the records are retrieved from the db.

I can also use the OR statement in the same field criteria "AB123" OR "BC123", and all records based on those values are pulled back.

But I cannot get the user to input multiple values and I tried amending the SQL string based on the OR criteria above

SQL statement (Like) is below :

SELECT tblFund.MMDBID, tblFund.[Investment Name], tblCodesLive.[IOE Code], tblCodesLive.[Uptix Code], tblFund.[Red Payment Deadline]
FROM (tblFund INNER JOIN tblCodesLive ON tblFund.MMDBID = tblCodesLive.MMDBID) INNER JOIN tblContact ON (tblFund.MMDBID = tblContact.MMDBID) AND (tblCodesLive.MMDBID = tblContact.MMDBID)
WHERE (((tblFund.MMDBID) Like '*' & [Type In MMDBID:-] & '*') AND ((tblFund.Editing)=False) AND ((tblFund.Closed_Fund)=False));

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General :: To Know If Same Value In The Field Already Exists

Aug 14, 2013

I have a table called 'maintable'. It has 5000 plus entries of employees with different fields. Every Employee has unique ID. One field is date of birth (dob). Normally more than one person can have the same date of birth. A form (maintable1) is created to enter data into this table.

In order to avoid duplicate entry of the same employee again with all his data, I wish to know if the same date of birth (dob) which is being entered now already exists for any employee to verify if the employee being entered is the same, if not then I can enter the data of new employee with the same date of birth.

So basically when I will enter data in a form for the dob field, if the value is the same, then a message that entry already exists, then the 'maintable' may open highlighting the same date of birth entry, so it can be verified if the same person is not entered again.

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General :: Check If File Exists?

Nov 27, 2013

I have a table with several thousand records. Each record as a path field that indicates a specific file that is associated with a given record (not just a directory, it identifies a specific file). I'm pretty sure that most of them are correct but I've seen and been cleaning up paths that have had typos in them or were otherwise not setup correctly. Is there a way that I can generate a report or a list of some sort that would tell me exactly which file paths exist and which ones don't? or even just the ones that don't.

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General :: Saving PDF - Testing To See If Directory Exists

May 31, 2013

I'm starting to automatically save PDF copies of certain reports in predetermined locations. I need to copy a file to a particular directory (based upon various criteria), but if the directory does not exist, I want to create the directory on the fly first. Otherwise I will just proceed with the copy.

I'm sure there is a DOS command to do this, but I can't find it.

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Tables :: Prevent Adding Records If Already Exists On Another Table

Jan 2, 2013

Table in my access 2010 is configured to have a unique records (no duplicates)which has now records more than 2000 so i copied the table and pasted Structure only. what i would like to have is that new table which presently is empty should not add any record which is already available in old table. While entering data in new table i would like users to see the error if they try to enter the record which was previously entered in old table.

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General :: Possible To Use DLookup To Pull Lot In-use

Oct 18, 2013

I have a tblQubit:

1234
5678
9876

Is it possible to use DLookup to pull the Lot in-use:

Code:
=DLookUp("[Kit]","tblQubit","[Inuse] = -1")

But when that lot changes it only applies to new records and the previous lot remain unchanged?

So if records 1,2,3,4 used lot: 1234

Record 5,6,7,8 lot: 5678
Records 9,10,11,12 lot: 9876

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How To Pull A Result With No Records

Mar 17, 2007

Hiya all,
I know the title is confusing, and so is the problem (to me at least). Basically, I have a database with an invoice form. Each record is an invoice, and on this form there is a subform of additional charges. The tables are linked by InvoiceID. It worked smashingly when I was playing around with it, until I finally tried an invoice with no additional charges. The queries for my reports display no records (because there are none). This is an issue, because I need a summed up amount of the charges to complete the invoice. I cannot do this on the report, because additional expressions are used on the charges.

Basically, my problem comes down to this: I have no additional charges, so certain fields in my query don't exist, therefore the entire query record won't display. I was screwing around with NZ() and IsNull() before I realized that a null record and the absence of a record are different.

I've been searching, but can't seem to find the right keywords to produce a fruitful search. If anyone can point me in the right direction or give me some words of advice, I'd greatly appreciate it. And yes, as far as I know, my database is fully normalized.

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General :: Unable To Use DCOUNT To Check If A Date Exists And Then Cancel The Input

Aug 22, 2014

I'm trying to use DCOUNT to check to see if a date exists and if it does then i can cancel the input. The code im using is as follows however its returning datatype mismatch.

Code:
If DCount("[pick_date]", "tblPicker_Stats", "[pick_date] = '" & txtPickDate & "'") > 0 Then
MsgBox "Statistics for this date already exist", vbOKOnly, "Error"
End
End If

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Nov 10, 2013

I am trying to add an attendance records to my database but cannot figure out how best to do it..I already have a 'children' table were all the kids info is stored and have created a 'roll' table.

i want to be able to open a form and search first and/or last name from the 'Children' table, then be able to save both first and last names and the date into the 'Roll' table. (then open reports etc later based on dates)how to pull data from one table and store it in another.

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Pull Out Unique Records Form Two Fields

Sep 23, 2007

I have this basic question (obviously not so basic for me): how to pull out only unique records from two fields.

More details - two fields with names of competitors in a tournament (Winner or Loser) and i need to build a query to have all players names participating in the tournament regardless if they have won or lost in one list.

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Queries :: How To Pull All Records If Distinct Count Is Less Than 1

Mar 18, 2014

I have a table with the following values.

EMPLLOYEE_ID
JOB
PAY_DATE
LOCATION

Most employees have 10 to 15 rows. I only want to pull ALL rows for employees ONLY if there is a distinct count from DATE_PAID greater than 1. There are cases where an employee might have two pay checks generarted for the same PAY_DATE.

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Modules & VBA :: Pull X Number Of Records From A Database

Jan 23, 2015

I need to first generate a random number between 1-4.

Then I would like to use that number to pull that many records out of the database; the records pulled can be random, or whatever.

For example, we have 4 people and my goal is to choose a random # of records to pull for each person. So, for person #1, it might only pull 1 record, then for person #3, it may pull 2 records, etc.

Ideally, it wouldn't pull the same # twice when run for that "session".

After this, I'm hoping to generate all those results into emails (eg for person 3 it would generate 3 emails, etc)

Currently it's all done manually and I think it's doable with Access.

I have some code already for generating "1" email message, but do not know how to pull X number of emails all at once. (X is the random #).

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Nov 19, 2014

I have 2 tables with the same field names, but different data. I need to check if one person is linked to different companies.Both are linked with CompanyID. When I look for a person via the last name (field is called LastName), it should show me from both tables the rows that this person is in. how can I construct this kind of query?

P.S. I want to select all the not just a few from both tables

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General :: How To Pull Maximum And Minimum Start And End Date

Jan 11, 2013

I would like to know if it is possible to pull the max and min start date and end date. Basically i have an option where by the user selects the desired date range that they would like.

Now I would like to know how to get the earliest and latest date range should they not select a date range. My date range is being displayed at the top of my report.

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General :: Pull Up A Window To Input Depending On Which Option Is Selected

Jul 30, 2015

I'm looking for VBA code.Basically I have a drop down with 3 options on a form but need it to pull up a window to input depending on which option is selected. One selection of the options if selected will not require the input of data, as it can just input a set value or be left blank (haven't totally figured how I want to display it). With all this I will need it to display on a form in a certain format, in which I would like the drop down value displayed with the data inputted, though with the one option without data just would display drop down value.

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General :: Pull Data From SQL Server Based Off Of Order Number?

May 27, 2015

I am looking into re-creating something I have created in Microsoft Excel into Microsoft Access.What I do in the Excel spreadsheet, is when I type in an order number, various fields in the spreadsheet are populated using vlookups and ODBC's.

I wish to re-create this in Access but not sure how. I have a basic form, with various fields such as, order number, part number, description, quantity.What I have in my mind is that I would like to be able to type in an order number, then the rest of the fields would be populated by a query to a SQL Server database.i can see a way to do this using VBA but would rather look for a more direct way if possible.

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General :: Expression To Pull Data From 2011 To Present Date

Oct 7, 2013

I am trying to create an expression to pull data from 2011 to present date. I need the data for 2011 to only reflect 1/1/11 through 10/7/11 (today's date in 2011). I need the same for 2012 and 2013.

I don't want to have to enter dates each time I run this, therefore, a formula would be preferred rather than hard numbers.

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Queries :: Joining 3 Tables - Using Key From One Table To Pull Back Records From Another

Jun 29, 2013

I've got a query that uses a key from one table to pull back records from another.

My question is...

On the table with the key there is another field that I want to use to pull back data from the same table from above.

A bit more info...

Table one holds colleagues details
Table two holds records

Within table one there are 2 different fields that hold different ID's for the same colleague, currently I run two different queries to pull all data - I want to know if I can simply run one query that will return every thing?

Schedule an import or export operation

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Using Multi-Line Text Box To Pull Specific Records To A Report

Oct 23, 2014

I'm trying to have users enter multiple IDs from a table into a text box separated by newline chars, and then (once they press a button) have some sort of macro or code read each line and pull a report I've created based on the ID. Is that possible?

Example:

Table
ID
DataPoint1
DataPoint 2
DataPoint 3

1
d1
d4
d7

2
d2
d5
d8

3
d3
d6
d9

Text Box (User will enter values and hit OK)
2
3

Report

ID: 2
DataPoint 1: d2
DataPoint 2: d5
DataPoint 3: d8
-------Page Break------------
ID: 3
DataPoint 1: d3
DataPoint 2: d6
DataPoint 3: d9

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Reports :: Multiple Tables - Pull Information From Records Based On Certain Key Fields

Nov 5, 2014

I have a form (form1) that will populate with records (table1) based on key fields of "Project Number" and at time-points we will update part of the record, and then we create a word document detailing the updates with a couple of other bits of information not in original record.

Basically I want it to go from the original form (form1) into another form (form2) (via a command button) taking the key field of "Project Number" where it will ask the bits of information that we don't need have already and the contact person.

I have got this to store in a different table (table2) using a key field of just "ID" from the original records (table1). A list of contact people are in a separate table (table3) using a key field of "contact name" which will include other details for them such as address and phone number.

So from "form2" I would like to produce a report that contains information form "table1" based on the "Project Number" and "table2" based on "ID" as just been generated and "table 3" which is based on "contact name".

So I want to pull information form the records based on the certain key fields but struggling for it to pull it successfully...

Got relationships between:
"contact name" fields in both "table2" and "table3"
"project number" fields in both "table1" and table2"

In a query for the report I have all the appropriate fields, but only have the "contact name" and "project number" from "table2" is this right? or do I need both in?

Or would it be easier to draw all this information into "form2" but don't really want to select that many drop down boxes or would it be able to pull it from the "contact name" and "project number" boxes????

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General :: Pull Images From Shared Folder On Network With Links - Email Attachment

Jul 9, 2014

I have a database that pulls images from a shared folder on our network with links. Is it possible to create a button to email the current record on a form and attach the file it references in the link?

The attachment is a pdf signature. I didn't want to include the files in the database for space issues.

I am using Access 2007. We out outlook as our email client.

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