Generating Car Show Entry Numbers
Feb 3, 2007
I'm building a database for my folks's volkswagen car show (www.texasvwclassic.com) if anyones interested ;)
So I've got a Registrations table and a Classes table. Each person that registers for the show is an entry in the Registrations table, and a field in that table is Class, with a relationship to the Classes table. That is all set up and working fine, but I want to add an EntryNumber field generated at time of checkin, so some VB function I can call when the checkbox is clicked in the form, or a query based off the value of the checkedIn field. I want the EntryNumber field to contain a number like 0503 (CCNN) where CC is the class number (class #5) and NN is a counter of how many people have checked in so far in that class (so 0503 would be the 3rd person to check in for class #5). I can get the class number fine, and I can prolly figure out how to stick em together into another field, but im not sure how to generate the NN part.
In the classes table, each class has a sub-table listing all the registrations that have entered that class. I need like an autonumber field in each of those subtables, but I dont understand how to add something like that.
I hope this makes sense, as always any help is appreciated. =)
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May 5, 2005
hi,
I have a table that has results from races, eg.
Race No, Racer ID, Time taken.
i want to have a position field that will say which position the runner finished in. This is complecated as there are many different races.
At the moment the best thing ive been able to do is set up a query with a parameter on the race no. then the time taken is put in order and i have to manually put in the positions.
Manual is bad!
does any one have any idea about how i could make this automatic.
Thanx,
MAtt
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Dec 12, 2006
Anyone have have any suggestions on how to create personlised job numbers instead of relying on auto numbers?
At the moment I have to freetype them in when creating a record & I would like to work out how to automatically generate them.
maybe something like
1030:101
1030:102
1030:103
1030:104......and so on.
Any suggestions would be much appreciated
thanks. :)
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Jan 16, 2007
I've searched through the forum looking for what i want to do with no luck so hopefully one of you kind people could help.
I'm setting up a DB that logs in a batch of parts to which i generate a batch no.
As the batch progressess through the works when a problem arises we generate fault records (I've set up another table for this and linked the batch no fields together). I want to put a serial no. on this form consisting of 'year' 'batch No.' and ?'Auto number'? From reading posts is it best to put the 3 items in seperate fields (less hassle)
My 2 questions are
1, how do i extract just the year from a date field?
2, This is the main problem. The auto number. If i use auto number to generate a unique number to log the record the number will be massive in no time at all. This is fine as the unique identifier for the record in a table but not for the serial number of the printed report. Idealy I want to have the batch number then a serial number that resets to 1 on a different batch No. For example
21098/1
21098/2 Batch No./serial No.
21098/3
22309/1
22309/2
22309/3
Just some more info this database is a multi user database split front and rear.
I hope i've explained this well enough, many thanks for your help in advance
cheers
EQ
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Apr 26, 2007
Hi Guys,
In my table design view I've set my primary key to auto number and the 'New Values' to random. The problem is, sometimes the numbers generated are too long or negitive. Is there any way I can specify the limit of the numbers to be generated and keep them positive numbers?
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Jun 7, 2012
How to generate random project numbers that reset automatically every month? I want to generate project numbers that look like this:
1234/06/12
where the 06/12 stands for the month and the year while the 1234 is a randomly generated number.
I want the random number to be four digits long.
I already have a number of projects with similarly generated projects from an existing database. Can I import these projects without changing their project number?
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Sep 16, 2015
In the attachment. I want to show the letters and not the numbers that is stated in step 4. How will I do this....
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May 31, 2007
Hi *,OK, still new to Access so I apologize in advance if that is a dumb question ;)I have a table "survey" where I wanna store number values (0,25,50,75,100 respectively). The user is supposed to use a form to input the data into the table. For this purpose, he/she is supposed to use a drop down box.So, is it possible that the drop down box does not show the values but instead a verbal description of these values (very important, important, average, etc.)? What I have tried was to create a table with the number values and use this table as data source for the drop down box... it shows the values but for the end user, verbal descriptions would be better...Thanks!Steve
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Oct 20, 2014
In my report there is a field with a number of numerical value. I want the report to show those numbers that are more than 2 only.
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Aug 28, 2013
I am trying to have a number that is negative hold its negative value but show as positive when it is displayed on a report.
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Mar 5, 2015
I would like to have a field in a report show the ratio of two numbers i.e. New Customers is 20 and Lost Customers is 24, and have the ratio field to show 5:6 ratio. I know how to do it in an Excel Spreadsheet (=B1/GCD(B1,B2)&":"&B2/GCD(B1,B2), B1 is new customer and B2 is Lost Customer, but I have not been able to figure out how to make it work in an Access report. I tried to do it in a query, I've tried this code I found on the forum, but could not make is work for my problem.
Public Function CalcGCD(OneNumber As Long, OtherNumber As Long) As Long
Dim lngSmallest As Long
Dim lngGCD As Long
Dim i As Long
lngSmallest = IIf(OneNumber < OtherNumber, OneNumber, OtherNumber)
For i = lngSmallest To 1 Step -1
[Code]...
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Oct 5, 2007
Hello..
I have a one applicant to many callers database setup. I want to be able to see only the last call to the applicant based on date.
I have tried the following:
SELECT tblApplicant.ApplicantID, tblApplicant.ApplicantLName, tblApplicant.ApplicantFName, tblApplicant.LastFour, tblApplicant.TestDate, tblApplicant.JacketExpireDate, tblApplicant.ContinueProcessDate, [ApplicantLName] & ", " & [ApplicantFName] AS Name, tblYsNo.YesNoType, tblLuTestType.Type, tblCaller.Comment, tblCaller.Date
FROM tblYsNo INNER JOIN ((tblApplicant INNER JOIN tblLuTestType ON tblApplicant.TestType = tblLuTestType.TestType) INNER JOIN tblCaller ON tblApplicant.ApplicantID = tblCaller.ApplicantID) ON tblYsNo.YesNoMain = tblApplicant.Interested
WHERE (((tblYsNo.YesNoType)=[Forms]![frmReport]![cboInterest]) AND ((tblLuTestType.Type)=[Forms]![frmReport]![cmdTestType]))
ORDER BY tblApplicant.ApplicantLName, tblCaller.Comment DESC , tblCaller.Date DESC;
Which had both the caller date and coller comment descending and I have also had the caller date and coller comment ascending. Then I have tried one at a time. But in the report that is based off of this query it still only shows the first comment by date not the last comment.
IE
01/01/2004 comment this is a test
01/02/2004 comment this is a test again
01/03/2004 comment test test
On the report I only want to see the 01/03/2004 comment not the 01/01/2004 or 01/02/2004.
Does this make sense? I have been banging my head...
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Sep 11, 2013
I have a report with 3 fields in it. I have made the control source for each field an average of the #'s in the field of the query. I only want it to show 1 record but can't seem to figure out how. I've already listed the cycle option to current record, but it still shows the 3 fields repeating over and over... for ex:
Field 1 Label 7.4
Field 2 Label 8.4
Field 3 Label 6.4
Field 1 Label 7.4
Field 2 Label 8.4
Field 3 Label 6.4
And it goes on and on like this... the averages are correct, but I only want to show them 1 time, not repetitively..
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Nov 27, 2013
This code shows current record number:
Code:
=[CurrentRecord]
This code shows total record number:
Code:
=DCount("[Category]","tblCategory")
How do I combine them in a textbox to say something like "8 of 10"?
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Aug 7, 2015
I have a database I am using to record financial transactions. I have a transaction edit/entry form that uses combo box lists to select the different segments of my 32 digit account numbers. The issue I am running into is that when I enter a value value in the first box/field the form jumps to the very first record.I then can use the navigation buttons to get back to the last record, and all the subsequent boxes/fields work fine without jumping to a different record.
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Jan 13, 2008
Two of the fields in my query are for Progress Note and Progress Note Date. Each client has several progress notes. How can I have the query show only the Progress Note with the latest date?
:confused:
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May 25, 2005
I am trying to customize one of my query table, so that it shows the latest review date of an employee (with multiple entries). I have gotten the SQL statement to work so that it shows the latest employee review date which is greater than the current date. But if the employee has 2 records after the current date and I want it to show the latest entry of the 2. I don't know to put add a sub-Select statement or whether to add another criteria in the Where criteria.
e.g. Current Date = May 25, 2005If Employee A's next review date is set for June 1, 2005 but has already been reviewed (the next review date is May 31, 2006). The query will show the June 1, 2005 and not the latest entry of May 31, 2006.
Because there are 2 review dates that are after the current date. What should I do to make only the latest entry appear?
Below is the my VBA code so far, which produces the above result.
SELECT tblEmp.fname, tblEmp.lname, tblEmpWorkHistory.[current store], tblEmp.position, tblEmpSalaryHistory.salary, tblEmpSalaryHistory.next_review_date
FROM (tblEmp INNER JOIN tblEmpSalaryHistory ON tblEmp.ssn=tblEmpSalaryHistory.ssn) LEFT JOIN tblEmpWorkHistory ON tblEmp.ssn=tblEmpWorkHistory.ssn
WHERE (((tblEmpSalaryHistory.next_review_date)>Now() And (tblEmpSalaryHistory.next_review_date)<=[Please enter the Next Review Date]))
ORDER BY tblEmpSalaryHistory.next_review_date;
My brain is stuck and can't figure it out. I hope any fresh mind could help me out. Thanks in advance.
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Sep 17, 2014
I have a query that returns numerous rows of data per person per day.
Simplified Example ( ';' used to show columns):
LastName ; Date ; DrillNumber ; Score
Smith ; 18/9/14 ; 0 ; 100
Smith ; 18/9/14 ; 1 ; 150
Smith ; 18/9/14 ; 2 ; 120
Doe ; 18/9/14 ; 0 ; 150
Doe ; 18/9/14 ; 1 ; 150
Doe ; 18/9/14 ; 2 ; 100
etc.
I'm trying to create a report that shows each of the scores per drill in the report per person (Dont worry about the formatting):
Name: Smith
Date: 18/9/14
Drill & Score:
0 - 100
1 - 150
2 - 120
However, when I drag the field lists into the report Im getting a new report entry for each drill eg.
Smith
18/9/14
0 - 100
Smith
18/9/14
1 - 150
etc.
Any way to get all drills to show in the one report entry per person? So all data for Smith is in the one report or report section, and then all the data for Doe.
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Jun 27, 2013
I am extremely new to Access. I have my database up and running ok(ish) and would like to know if in my data entry form, I can have the "Date Entered in Database" box display the current date that does not change from day to day. I know you can use the "Now()" function but won't this just change everyday?
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Jan 10, 2012
I'm going to try using the year, day of year, hour & minute (24 hour clock) as a report number. It's set up in a field on a table. Right now I have....
Default Value =Format(Now(),"yyyhhnn") 'which works but not exactly how I would like
yy = Last two digits of the year
y = Number of the day of the year (1 to 366) 'can this show three digits all the time?
hh = Hour in two digits (00 to 23)
nn = Minute in two digits (00 to 59)
For instance, right now for Jan. 10th, 2012, 1306 hours the result would be 12101304 which, for all intents and purposes works, but I would prefer the "day of the year" to always be represented by three digits and not just when it hits day 100 of the year.
I would prefer to see 120101304
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Aug 12, 2014
I'm having multiple problems with my database like things such as -
i'm currently working on the Query 2 - On the Phone database (ignore Query 1) and i want to search for multiple plot numbers preferably in one parameter prompt with a comma to seperate numbers. (this could be a multitude of numbers so i would like to be able to input as many as needed). Also when i do search on this query since the Criteria is a 'Between' Value i would expect everything between the 2 numbers input to show up - but a lot of numbers out of the range show up too - why is this? (The Numbers are like "69 to 136" and they will show up - but 1-69 and 136-170 would too
I would also like to implement the search results from Query 2 into the Form i currently have made but it just opens up a access table when the search is made?
i cannot link my database as it is too big for the server - But here are the Criteria for Query 2:
Plot No - (criteria = Between [Enter First Plot No:] And [Enter Last Plot No:])
Site - (criteria = Like "*" & [Enter Site:] & "*")
Product - (criteria = Like "*" & [Enter Product:] & "*"
The Query is the one im most concerned about , i can live without a form.
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Jan 10, 2007
Ok so in excel I have some numbers that are stored as text. The reason being that they are zip codes and some begin with 0 and excel doesn't want numbers to start with 0....so when I import these into an access field that has an input mask for zip codes...will it convert these correctly since the field is a text with input mask?
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Aug 24, 2014
I have 2 fields that I would like to automate if possible
One field is called "p/o number" and another field called "line no"
These fields are part of an ordering database
Let say I have 200 items to purchase form 10 suppliers
And form example 20 items from each supplier
What I do at present is put the order number on each line item and the line number
example
p/o number line no
1 1
1 2
1 3
2 1
2 2
2 3
2 4
What I want to do is just put the first po number in the required line . Put the first line number in i.e. "1" and the macro will complete all the p/o numbers and line numbers for me as per the ones marked in red.
Example
1 1
2 2
3 3
2 1
2 2
2 3
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Aug 6, 2014
I have a database that makes use of standing orders. That means that if a client has a standing order to receive products during for example 4 time as year (quartely at the end of the month). to automate the new entry by copying an old entry in the database.
Let's say I have a client where we will have to send a product at the end of June, it will look at a field where the next send date is, and when it reaches 2 weeks for that date, to create a new entry in the database based on that entry. This way, it will pop-up in our open cases and we are aware of it and also will be visible in our report.
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Sep 8, 2013
I am working on creating an access database for tracking physical assets linked to locations. I need to make a combo box list to show items other than the current location of the asset. Basically I need it to refer to last enery of the user and define the new possible entries. so we have a unique relationship between location and asset. The assets and location will always remain fixed and there is never going to be any addition. I am creating a web form so that it can be uploaded into sharepoint.
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Nov 2, 2004
So I've read a good 100 postings or so so far on the subject of how generating a unique identifier through any other means than an autonumber can be dangerous. But I can't resist the opportunity to simply ask if there is a way to make this possible, if only through a calculated field...
In my single user database, I have an employment table with an autonumber [EmploymentID] field as its primary key. The employment table exists in a one-to-many relationship with it's child, the income table where each form of income is recorded as it is recieved so that one form of employment (or employer) can produce many unique forms of income (like weekly paycheques).
I would like to be able to generate an identifier for the income table that is a combination of the parent [EmploymentID] field and an increasing number to produce something that looks like this:
1006789-001 -|
1006789-002 -|--> Same EmploymentID
1006789-003 -|
1006790-001 ----> New EmploymentID with a reset numeric
Any ideas?
~Chad
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