Getting Data From Rows To Columns Based On Common Fields
Jul 30, 2013
I have a big Excel file with payroll information about employees. Per employee per date, there are a couple of rows with mostly identical data (such as the employee's home address) but 2 differences: one will have paycode A with amount B, another will have paycode C with amount D, etc. I want to simplify the file to have 1 row per employee per date: in the example given that row would have paycode A with amount B as well as paycode C with amount D, in 4 separate columns.
I think I can technically solve this by creating Excel files per pay code/amount, and then linking them together by person and date, 1 by 1, through Access. This is feasible because there aren't that many different pay codes. But still, I was wondering if there was anyway to solve my problem in Access itself.
So i want a control that matches the column1 in datatable against DGV.Column1, and if value matches only add second column value and if not, then make a new row in DGV. Final decided outcome:
Hi, I have data from a form on my website in a text file, that corresponds to each visitor's input, each 13 lines in the form belongs to one visitor, as shown (twice) at the end of this message.
What I would like to do is have each visitors inputs translated to ONE row, with 13 columns/fields each. It could be appended to the same table or preferably generated in a new one. Note, there are no blank fields, some won't have data after their title, i.e. addy_line_2: is often blank, but at the very least, addy_line_2: or another field name is always there.
It would ROCK if I could also automatically take the name of each field out, i.e. each name is continuous characters up to the : (colon) ...
Thanks in advance, my Access knowledge is obviously limited, I'm sure this is fairly simple!
The fields:
Phone: 213-555-1212 Submit: Continue addy_line_1: 1000 Melrose Place addy_line_2: badge: city: Los Angeles email: homegroup: name: program: state: CA volunteer: zip: Phone: Submit: Continue addy_line_1: addy_line_2: badge: city: email: homegroup: name: program: state: volunteer: zip:
thank you thank you thank you thank you thank you !!
I can't get my head around this so I'm looking for some help if possible please, there are two questions, the first is:
When in the query, I want the criteria for the date selection to be a question, ie. "[Week Start Date?]" but I want the actual criteria selection to be from the start date plus 5 days, the only way I've done that so far is to do ">=[From?] and <=[To?]", which uses two questions and I don't seem to be able to do ">=[Week Start Date?] and <=[Week Start Date?]+5" which seems basically correct, but I expect I'm writing it incorrectly (basic access knowledge I'm afraid :( )
The second question (after I've got the 5 day date criteria sorted) is that the query produces a table that shows basically the following:
Name Store Date Visited Tom Bury 18/01/06 Tom Bury 19/01/06 Tom Diss 20/01/06 Dick Thetford 18/01/06 Harry Diss 20/01/06
The query is based on a part week period with the starting date ALWAYS a Monday, so no more than Mon-Sat will appear, I want to put the information into a table or query, so the result ends up as:
Name Store Mon Tue Wed Thu Fri Sat Tom Bury 18/01/06 19/01/06 'Blank' 'Blank' 'Blank' 'Blank' Tom Diss 'Blank' 'Blank' 20/01/06 'Blank' 'Blank' 'Blank' Dick Thetford 18/01/06 'Blank' 'Blank' 'Blank' 'Blank' 'Blank' Harry Diss 'Blank' 'Blank' 20/01/06 'Blank' 'Blank' 'Blank'
*Where the blanks are simply left empty, rather than putting in the word 'blank'
Essentially converting the "[From?]" (as stated earlier) or "[Week Start Date?]" to Monday, that date + 1 to Tuesday, etc, BUT putting multiple dates relating to name and store criteria onto one record :eek:
Beyond me I'm afraid, any pointers would be seriously appreciated, I expect I'm approaching the problem from the wrong angle.
I can't get my head around this so I'm looking for some help if possible please, there are two questions, the first is:
When in the query, I want the criteria for the date selection to be a question, ie. "[Week Start Date?]" but I want the actual criteria selection to be from the start date plus 5 days, the only way I've done that so far is to do ">=[From?] and <=[To?]", which uses two questions and I don't seem to be able to do ">=[Week Start Date?] and <=[Week Start Date?]+5" which seems basically correct, but I expect I'm writing it incorrectly (basic access knowledge I'm afraid :( )
The second question (after I've got the 5 day date criteria sorted) is that the query produces a table that shows basically the following:
Name Store Date Visited Tom Bury 18/01/06 Tom Bury 19/01/06 Tom Diss 20/01/06 Dick Thetford 18/01/06 Harry Diss 20/01/06
The query is based on a part week period with the starting date ALWAYS a Monday, so no more than Mon-Sat will appear, I want to put the information into a table or query, so the result ends up as:
Name Store Mon Tue Wed Thu Fri Sat Tom Bury 18/01/06 19/01/06 'Blank' 'Blank' 'Blank' 'Blank' Tom Diss 'Blank' 'Blank' 20/01/06 'Blank' 'Blank' 'Blank' Dick Thetford 18/01/06 'Blank' 'Blank' 'Blank' 'Blank' 'Blank' Harry Diss 'Blank' 'Blank' 20/01/06 'Blank' 'Blank' 'Blank'
*Where the blanks are simply left empty, rather than putting in the word 'blank'
Essentially converting the "[From?]" (as stated earlier) or "[Week Start Date?]" to Monday, that date + 1 to Tuesday, etc, BUT putting multiple dates relating to name and store criteria onto one record :eek:
Beyond me I'm afraid, any pointers would be seriously appreciated, I expect I'm approaching the problem from the wrong angle.
I am trying to change the data in my rows to columns...I have data as per the attached picture in columns B-I...I would like the rows to be pasted to columns as per columns M-Q...so row 1 ends up as the first lost of data in M-Q and row 2 ends up as the second lot of data.There are numerous rows in my actual file.
The key field is the specimen number and specimen type. Currently for every antibiotic there is a row with its result. My output is 3 complete worksheets so a lot of data. I need to create a database with one row per specimen number/type to include whether it is S/R/or I for each type of antibiotic. The example probably makes more sense. but I'm assuming that 65000 rows * 3 sheet can then be reduced to around 18,000 rows.
I have a database with a form that has 3 fields in a subform. I need to paste there data from multi rows. Now I have to do this column by column and paying attention that I select them correctly. Is there a way to directly insert the data by selecting only 1 field and have the data directly there as it would in excel?
Now we use excel as a "between" road to paste it there and then copy it from excel and paste it into access.
I have a cross tab query that displays data by customer (rows) and MONTHS (columns).
However I need the columns to be the 12 months of the year 1 to 12.
However, if the selected data for a particular customer does not have any records in a month then I get an error in the report as the cross tab query only selects the months with data.
How do I get the report to show 0 or a blank in these columns
I have a database with all the hours employees have logged stored in the database. Our payroll company wants an excel spreadsheet that has very specific info in particular columns and fields on the excel spreadsheet, so I'm trying to design a query which will put the correct info in the correct fields per their system.
The challenge is, I have currently a query with Employee ID, Overtime Hours, and Regular Hours as separate columns.
I need to translate this to a query with a single column for hours and a separate column that designates those hours as OT or Reg, with two rows for those employees who have both types.
I don't know how to create a query or a formula in a query to break out each employee row into multiple rows with different data in the hours column. It seems like there's something pretty straightforward that I've done in a similar vein but it doesn't seem to work - I can do the opposite and combine those hours by using the SUM function in a query, but I can't seem to break it out this way.
I was able to use the UNION ALL qry. But, when I have another file (like original2) that does NOT have all the columns listed in the UNION ALL qry, I get a Parameter value box asking for the missing columns when I run the qry.
original 2IDDateGroupChristianJohnny18/6/2013A212528/6/2013B2338/6/2013C2248/6/2013D22
The UNION ALL qry includes all the possible resources ( includes all the possible column fields Christan, Johnny, and Steve).
When I run the UNION ALL qry with the original2 file, An "Enter Parameter Value" box is displayed with the mssing column name "Steve".
Is there a way to Map the original2 table into a working table with all the columns, or use VBA code to construct the UNION ALL qry to only include the existing columns? My data has variable columns and I'm trying to avoid the parameter popups.
I have two tables. One table is a list of classes with the number of enrolled students:
Class............StEnrolled English 1A........6 English 1B........12 English 1C........20 English 1D........25 Reading 1.........4 Reading 2.........15
And the other table is a list of "combined" classes (meaning they are, essentially, the same class and should be counted as such):
Class...........CombinedWith English 1A.......English 1B Reading 1........Reading 2
Using the first table, I currently generate a query (and build a report) that displays class enrollment levels. What I need is for this query to identify combined sections from the second table and display them as such:
Class........................StEnrolled English 1A/English 1B........18 English 1C.......................20 English 1D.......................25 Reading 1/Reading 2..........19
I'm affraid my confusing topic title is an indicator of how confused I am by this. I can't even understand the variables well enough to fully utilize Access Help or the Search function here...
What I have is a database hat has column headers that look something like this: Customer_Name, Order_Date, Qty_Ord, Unit_Price, Total_Price
What I'm trying to get is a query output that will have
Customer_Name, Total Orders (in Dollars) for January, Total Orders (in Dollars) for February, Total Orders (in Dollars) for March, etc.
I've been able to set it up to SUM for one month, but not multiples.
I know I'm totally lame (for proof read any of my previous posts) but you guys totally bailed me out the other time I asked a lame question.
I will need to create a new column in a query with data based off of two columns currently in my DB.
Current fields are: [TestType] & [TestReason]. New TEMP field will be [TestCombo]
TestType has 4 possible option via drop down. TestReason has 21 possible options via drop down. TestCombo will be one of 10 options depending on the data in TestType & TestReason.
examples: (here is an example of how the combo field will be populated. There will be ten total rules like this. one for each possible text option in the combo box.) If [TestType] is "DRUG" & [TestReason] is "PRE" or "RAND" or "PA" then [TestCombo] would be "DOTDT".
If [TestType] is "ALCOHOL" & [TestReason] is "PRE" or "RAND" or "PA" then [TestCombo] would be "DOTAT".
If [TestType] is "DRUG" & [TestReason] is "N-PRE" or "N-OTHER" or "N-FUP" then [TestCombo] would be "NDDT".
The data does not need to be saved anywhere at all in the database, just generated when pulling this query. It will then be exported and dumped into another system.
Thanks. Here is a temp copy of the database with some junk data to maybe make it a little more clear.
I am trying to form a join between two separate databases. Database 1 has a column (Gene_Name2) that consists of common names of human genes. In this database there is only one name for each gene per field. The other Database 2 has a column (Gene_Name2) that has various names for the same gene in each field. Most genes have been given different names over time.
I want to join the databases into a separate query database so that all of the information in Database 1 is retained and only when the name in Database 1 matches one of the names in Database 2 does the row of information get tacked on to the query database. The problem is that in a normal query the text in both Gene_Name columns do not match and the query returns no matches. I have tried Instr and like criteria statements with no luck. The following is an example of what I have and what I need.
Database 1
Chrom Gene_Name1 Data Chr1 ATC XYZ Chr2 IDH2 ZYZ
Database 2
Gene_Name2 Data ATC;ORF34;NM_123 ABC ORF65;IDH2 IGH
Joined Query Chrom Gene_Name1 Data Gene_Name2 Data Chr1 ATC XYZ ATC;ORF34;NM_123 ABC Chr2 IDH2 ZYZ ORF65;IDH2 IGH
My access database is used to process vehicle trips. Each shift, a vehicle is assigned a docket number (paper based), and on this docket the driver fills out each trip he/she makes. In a shift (thus on a docket) there may be 5 - 15 trips. I want to create an incrementing number for each trip in a new field - can be created as they are processed or after the fact by looping through the resultant data - whatever is easier.
So in simple terms, return all trips for each docket number then number each trip.
I have a query that creates counts of fields based on the data in other fields, basically it tells me that in a table there are two entries with value ABC????? and three of DEF????? , the query works perfectly.
When I create a form to display this data and base the form on the Query I keep getting a message box asking for the ID (key field) from the base table.
If I type * in the box (to denote all values) and press enter I get the results expected.
Basically in my order details table i have the following fields
Product Unit Size
At the moment i have the Product field with a dropdown that gives me all the products from my ProductT. But once i choose the correct product in the unit field it gives me all the possibilities of every product not just the units associated with that product. ie
ProductT Grasshopper Box1000 Adult Grasshopper Box1000 Subadult Worm 10pz Big
When I select the grasshopper product and move on to the unit field i also get "10pz" option but this is not a product available.
How do i set up validation of the fields Unit and size based on another fields data?
I am trying to form a join between two separate databases. Database 1 has a column (Gene_Name2) that consists of common names of human genes. In this database there is only one name for each gene per field. The other Database 2 has a column (Gene_Name2) that has various names for the same gene in each field. Most genes have been given different names over time. I want to join the databases into a separate query database so that all of the information in Database 1 is retained and only when the name in Database 1 matches one of the names in Database 2 does the row of information get tacked on to the query database. The problem is that in a normal query the text in both Gene_Name columns do not match and the query returns no matches. I have tried Instr and like criteria statements with no luck.
I'm filling in for someone who has a strange love for mail merge and now I need to covert employee history from a row to a column for the mail merge.
I currently have a list of employees and every change in position is listed as a new row. Since all employees are not the same some employees have more rows than others. What I need to do is move the history rows into columns. So what I'll end up with is one single row per employees with their history going to the right. Some employees will have more columns than others. I tried doing a crosstab but that will only let me pick one column from the original table.
I have three columns that I need repeated over and over to reflect their work history.
this is what im working with Name or ID will be the key Job start date Job title department
currently every one of theese fields is in a column but every entry has its own row.
I need a single row for every employee and the columns to repeat to the right to reflect every move.
Can someone help me :D I'm stuck :confused:
I doesnt matter if the output is in something other than access
