Group By On More Than One Columns
Sep 17, 2007
Folks,
I need your help on GROUP BY clause. I have been struggling to get his report in a way I wanted for some time now. Here's what I like to do:
I am writing some project related data into a temp table (tblAppendForRskTblReport) by clicking a command button on a form. The data in tblAppendForRskTblReport looks as shown in the excel file tblFile1.xls (attached).
I wanted to make a report in Access 2003 which looks like another excel file rptFile2.xls(attached). As noticed, I wanted group the records into two main groups based on column "fCurrentlyOffered". Then for one group which reads "Yes" (column "fCurrentlyOffered") divided into several sub-groups based on column "chrCategoryID1" like Category A, category B, ....
I tried to use the following query:
SELECT A.chrProjectName, A.chrAqcsPropNum, A.memGuranItem, A.memFuel, A.memOpertgCondn, A.memPred, A.memGuar, A.memMargin, A.memCustReqst, A.memPermitValues, A.memRiskLevel, A.memLDs, A.memBasis, A.memCorrectAction, A.memComments, A.intCategoryRowID, A.chrCategoryID2, A.fCurrentlyOffered, Count(*) AS RecordCount
FROM tblAppendForRskTblReport AS A
GROUP BY A.chrCategoryID1, A.fCurrentlyOffered;
I could get a report based on column "chrCategoryID1" only (see attached sample excel file rptFile3.xls), but don’t know how to separate the rows (as new group called ‘Not Offered’) which reads 'No' under the column "fCurrentlyOffered".
Any attempt I make by modifying the above SQL leads to an error msg as follows:
"You tried to execute a query that does not include the specified expression 'chrProjectName' as part of an aggregate funtion."
I have Count(*) as an aggregate funtion in my SQL but I don't know why it's still complaining?
My question is: can I get the report as I mentioned above (as shown on rptFile2.exls) using SQL or do I need to handle this via VBA?
Can someone help me on this or offer any tips/idea?
PS: Some of the column data may looks like redundant info (normalization), but they are purposely replaced with 'deleted' or 'N/A' words for privacy.
Thanks/Shan.
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Jan 17, 2007
SELECT contractid, min(RTRbalance) AS minRB
FROM ACHACT
GROUP BY contractid;
will have two culumn
What if I want to select all columns of ACHACT associated with minEB in each contractid group?
THX.
Jeff
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Jun 23, 2007
This is the table:
ID | Item | 2/2/07 | 3/2/07 | 5/3/07 | 7/3/07
---------------------------------------------------------
101Tap10152010
102Ply25201010
Note that 2/2/07 till 7/3/07 are field names having purchase quantity.
Now I want the query to show something like this:
ID Item <----Feb------> <-----Mar------>
2/2/07 | 3/2/07 | 5/3/07 | 7/3/07
---------------------------------------------------------
101Tap10152010
102Ply25201010
I want the two columns 2/2/07 & 3/2/07 to be combined under one field name 'Feb'. Similarly for 'Mar', combine 5/3/07 & 7/3/07.
Open attachments to have a clearer picture.
Please help me out over here.
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Jan 15, 2014
I have a table that looks something like this in structure:
P_date (date)
Location_No (integer)
Invoice_type_A (integer)
Invoice_type_B (integer)
Invoice_type_C (integer)
Invoice_type_D (integer)
I want to create a query which shows the sum of the number of all four invoice types for a specific date regardless of the Location_No. By putting something like "Invoices_total: Invoice_type_A + Invoice_type_B + Invoice_type_C + Invoice_type_D" in the top field I am able to get the query to show me the total number of invoices per date AND location, but I would like the total number of invoices for a given date regardless of location number. How can this be done?
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Sep 2, 2013
I have a table with 4 columns :
Product Price Quantity Supplier
Product1 5 240 A
Product1 7 19 B
Product1 6 12 C
Product2 96 0 A
Product2 98 23 B
Product2 99 44 C
There are 3 suppliers for the products (name of the suppliers are A, B and C).I want to make a query with the following result :
Product1 5 240 A
Product2 98 23 B
In other words :Showing a grouped list (grouped by products), with the lowest price of the supplier who has stock (quantity >0).I can make a list of grouped products with the lowest price, but it's not possible for me to show the stock and the supplier that's related with it.
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Mar 12, 2013
I have would like to have a option group requery a list box with 2 yes/no columns as the criteria.
First Option = No criteria
Second Option = Yes in first column only
Third Option = Yes in second column only
So far I've been able to get option 1 and 2 to work, but I've not been able to define the same value to the third option, some of the values in the 2 columns over lap so using a single option doesn't seem to be the right method.
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Oct 24, 2014
I have 30+ columns each table I need to change into sum of.. but its default is group by, and need to change multiple columns to sum - rather than manually each one..
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May 29, 2015
Despite Google I can't seem to figure this out.
I have some data in a format similar to:
Name / Style / description / speed / distance
john / driver / careful / 80 / 5500
mary / driver / careful / 70 / 7000
pat / racer / reckless / 100 / 6000
anne / driver / careful / 75 / 1000
peter / racer / reckless / 110 / 6500
don / snail / slow / 60 / 6000
I want my report to total by style, without details and to look like:
driver careful 13500
racer reckless 12500
snail slow 6000
How do you get a report to sum the group items by a specific item and to hide the details of that group summing?
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Mar 28, 2013
Is there a way to have an expression in the control source of a text box in a report, that re-starts or is exclusive for every group within the report?
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Aug 8, 2013
I was able to use the UNION ALL qry. But, when I have another file (like original2) that does NOT have all the columns listed in the UNION ALL qry, I get a Parameter value box asking for the missing columns when I run the qry.
Example:
original1IDDateGroupChristianJohnnySteve 18/5/2013A1528/5/2013B338/5/2013C2348/5/2013D2358/5/2013E5
original 2IDDateGroupChristianJohnny18/6/2013A212528/6/2013B2338/6/2013C2248/6/2013D22
The UNION ALL qry includes all the possible resources ( includes all the possible column fields Christan, Johnny, and Steve).
When I run the UNION ALL qry with the original2 file, An "Enter Parameter Value" box is displayed with the mssing column name "Steve".
Is there a way to Map the original2 table into a working table with all the columns, or use VBA code to construct the UNION ALL qry to only include the existing columns? My data has variable columns and I'm trying to avoid the parameter popups.
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May 14, 2014
I have a MS ACCESS 2010 database with a data table which i am trying to create a query from. I have 6 columns of data( one with an ID Field and 5 Name Fields). Below i have made examples of how it first appears as a simple query and the second will show you what i would like it to look like.
What the simple query looks like: [URL] ...
Second what I want the query to look like: [URL] ....
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Jul 25, 2013
I stumbled upon the Option Group function just yesterday and, happy as a clam, I created a group with 2 options in radio button style. I assigned the values to a field called Registration_Type as the 2 options are "Confirmed Registrants" and "Prospective Attendees".
[Great. That part works well. When I look at the table, a 1 or a 2 is in that field so it's great to know how to control accidental ticking of radio buttons (previous 450 records or so didn't have this option group functionality so one might easily tick one of the buttons. So one part of controlling option group I know I can handle via the table itself for now.]
The challenge is how to ensure the user always ticks one or the other ... I went back to the main table and tested the 'required entry' option for the Registration_Type field but forcing an action like this is not ideal in my mind. The usual error message vagueness for the average user is no good and I don't want to limit the user so much.
Is there a way to simply have a popup come up warning that neither radio button was ticked? Perhaps something linked to the form - i.e., maybe "after update"?? I only learned about attaching code to before and after update on controls a couple of days ago, so not sure if this would be best approach.
Just something to let the user know that nothing has been ticked in the option group as that controls in which of 2 reports the data will show up in so any record not ticked might mean a registrant being left out, which would be rather disastrous <g>.
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Oct 30, 2007
Currently I'm building tables and forms. My first table (called Clients) lists the details of fictional clients. My second table is for invoices.
In my invoices table, I wish to link the column for client reference (note: stored in the Clients table) to the column that precedes it. This column will list the clients’ names and is selected from a drop down list that is linked to the Clients table.
What I want to do (if its possible) is to have the respective client ref. automatically show up in the next cell once I've selected the client to whom the invoice relates?
Am I making sense? Is that possible? If so, how do I do it?
Secondly, how do I do a sum of selected columns for my “totals” column? Basically, I want to add the figures found in several cells that precede it?
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Mar 22, 2007
I'm affraid my confusing topic title is an indicator of how confused I am by this. I can't even understand the variables well enough to fully utilize Access Help or the Search function here...
What I have is a database hat has column headers that look something like this:
Customer_Name, Order_Date, Qty_Ord, Unit_Price, Total_Price
What I'm trying to get is a query output that will have
Customer_Name, Total Orders (in Dollars) for January, Total Orders (in Dollars) for February, Total Orders (in Dollars) for March, etc.
I've been able to set it up to SUM for one month, but not multiples.
I know I'm totally lame (for proof read any of my previous posts) but you guys totally bailed me out the other time I asked a lame question.
Thanks in advance!
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Jul 31, 2013
I am trying to convert a table that looks like the following...
Customer Name SumofSum of Bill Rate Reviewer
000462 John 500 Mike
000224 Mike 900 Jeff
I would like to covert it to....
Customer 000462 000224
Name John Bill
SumOfSum.. 500 900
Reviewer Mike Jeff
I don't think Access has any functions for this but I am not 100% sure. I know this can be done in a Module but I am not sure of how to code it.
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Mar 12, 2007
I'm trying to create a Query. I have a field "Name" from the table "Products" and the field "Quantity" from the table "Deliveries". Currently, The same product name will appear several times with their quantities. I want to SUM all of those quantities together and only have the Product name appear once. If it's a diffrent product name, then sum all of it's quantities together etc. I'm having a tough time writing a proper formula, It either has syntax errors or produces more than one field, which I don't understand. I need a formula that I can insert into the design view of the query. This formula will also create a new data field to hold the information. Can anyone help?
p.s. Do I have to use SELECT for both Name and Quantity? Where do I insert GROUP BY? I'm so confused!! I've tried things like (SELECT Name, (SELECT SUM(Quantity) FROM Deliveries) FROM Products....by now where am I supposed to write GROUP BY???
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Mar 22, 2008
I know you have probably seen this a trillion times, but being new to all this, it is discouraging to say the least! Please help...
I think maybe I should upload the database, let me know.
Here are the names:
Table name: PPM Data
Fields:
Company
PPM Month
PPM Amount
There are 10 different companies, and I need top 6 months data per each Company, to eventually only show the 6 amounts. I have tried all the equations I can find. But I don't think I am doing it right. I have tried to make 10 different queries for each company and than tried to join those queries, and that just didn't work.
I have tried Allen Browne, confusing, and I have tried Acc2002 for their equations for Top N per group, I still can't make out what they are saying without the actual database to look at.
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Sep 13, 2005
Hi,
i have a combo box that query a tabel to get the date's i chose from but she repeat the samedate if i have a 2 records with date 12-9-2005 i see 2 in the combo box ho i can join them to see only one date fron them
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Jan 18, 2006
I have a field on a table that is a memo field. I am trying to write a query to include this field but get the "Can't group on memo or OLE object. Any ideas on why and how can I query with this memo field included?
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Feb 11, 2006
I'm trying to view the last two valuations for each property so that they can be compared. I can pull out the last valuation for each property and can pull out the top two records but not for each property, just shows me the top 2 of all records.
Any suggestions?
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Feb 28, 2005
Hi, I have just made my maiden voyage on the good ship "Security Wizard" and the water has been a little rough but as yet I still have my sea-legs intact!
Slight problem though... I want users to be able to add data to a table but not to be able to view the whole table if they try and open it in the database window. Now I know reasonable measures would just hide the DB window but I have the threat of Data Protection Auditors looming over me becuase management "forgot" to tell me security was required and it has already been breached before I used the wizard.
Anyway, I did some research on here and I found a method whereby I can set the table so only I have permission to view/add data, then I can get users to add data via a query with permissions set to Owners.
I'm really hoping that someone will come to my rescue and tell me that there's a much easier way than that...
Please....
Anyone....
Thanks, Tom.
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Jun 11, 2005
I need to execute this query from an ASP . Net page. I'm connected to an Access 2002 DB.
SELECT tblBudget.GroupCode, tblBudget.GCDescriptioon, tblBudget.Amount
FROM tblBudget
GROUP BY tblBudget.GroupCode, tblBudget.GCDescription, tblBudget.Amount
ORDER BY tblBudget.GroupCode;
If I delete tblBudget.GCDescription and tblBudget.Amount from the "GROUP BY" instruction it does not work.
What I want to do is that in case tblBudget.GroupCode is repeated (e.g. several records with the same group code) I want to display only one line summarizing all info for the given group code.
Thank you
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Jul 3, 2005
http://www.warwickwebvisions.co.uk/MA/query.gif
The image above shows results from a query I've created. However, I need to group the results by Product Id and display a sum of the individual Product Id's. So I should have something like:
Commercial Loan Mr Steve F Cobblestone LNCLCLRE £299,491.33
Demand Deposit Mr Steve F Cobblestone DD033 £7,402.81
Demand Deposit Mr Steve F Cobblestone DD043 £3,929.78
Time Deposit Mr Steve F Cobblestone TD013 £12,195.60
Time Deposit Mr Steve F Cobblestone TD018 £961,924.12
Time Deposit Mr Steve F Cobblestone TD025 £113,483.58
Any ideas how I construct a query to display the results as per above??
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Jul 25, 2005
i have a table of time and dates and a value after it inn which i want to do a query which groups these values by every 3 hours e.g
my table
12/02/2001 00:00 6
12/02/2001 01:00 4
12/02/2001 02:00 8
12/02/2001 03:00 12
12/02/2001 04:00 7
12/02/2001 05:00 6
i want the query to do this
12/02/2001 02:00 18
12/02/2001 05:00 25
i cant find anything anywahere and its use ids for a chart in which the chart wizard allows grouping by 1 hour and not by more than 1 hour any help will be much obliged
cheers
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Dec 4, 2005
Hi,
I've got a database containing three tables:
=====================
tblEvent:
---------------------------
Id (PK) | Event_Title | Event_Price
=====================
=====================
tblDelegate:
---------------------------
Id (PK) | Delegate_Name
=====================
=====================
tblBookings:
---------------------------
Id (PK) | Event_Id (FK) | Delegate_Id (FK)
=====================
I need to output an HTML table with the following headings:
==============================================
Event Title | Event Price | No. Delegates Booked | Total Price
==============================================
How do I group(/join?) the tables to show this data? I'm confident with doing the recordset stuff, it's just that I have no idea how to build a SELECT string, with data grouped into events where the total number of delegates who've booked on that event will be added together.
Does this make sense?
Any help would be much appreciated, thanks!
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Mar 26, 2006
Hello,
I am using Access 97 and I am getting very stuck when I am making a group by query.
Basically I have a table which has for engineering jobs (and a few other collums):
[id], [Site Code], [Ref Number], [Job Size], [Date Origionated] and [Date Completed]
I then have made a query (called [MG - CWD SLA]) which works out for all jobs between 2 dates, how long they have been running for and if they have met the Service Level Agreeement:
SELECT Sheet1.[SITE CODE], Sheet1.[Ref Number], Sheet1.[Job Size], Sheet1.[DATE ORIGINATED], Sheet1.[JOB COMPLETE], (CalcWorkdays([DATE ORIGINATED],[JOB COMPLETE])) AS Expr1, IIf(IsNull(Sheet1.[JOB COMPLETE]),"Not finished",IIf([Job Size] Like "M*",IIf(Expr1<=10,"Y","N"),IIf([Job Size] Like "S*",IIf(Expr1<=5,"Y","N"),iif([Ref Number] LIKE "ID*",iif(Expr1 <= 1,"Y","N"),"N/A")))) AS Expr2
FROM Sheet1
WHERE (((Sheet1.[Help Desk Type])="CWD") AND ((Sheet1.[DATE ORIGINATED]) Between [Type the beginning date:] And [Type the ending date:]))
ORDER BY [DATE ORIGINATED];
I then have made a summary query based on the above query which gives me for every site, between 2 dates; the number of jobs who have met the SLA or not as the case may be.
SELECT [MG - CWD SLA].[SITE CODE], [MG - CWD SLA].Expr2, count(*)
FROM [MG - CWD SLA]
GROUP BY [MG - CWD SLA].[SITE CODE], [MG - CWD SLA].Expr2;
What I would like to do is for every like outputted by this query, give the number of jobs for this site between those 2 dates, so then for every line of the query give the percent of jobs which met the sla/not met the sla or not finished.
I have been messing around with distinct and I cannot get this to work! Also been trying to do a join or a subquery, but not sure how to integrate this with working with a query based on a query.
Any help would be great!
Thanks,
Steve
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