Group And Sort Configuration On A Report
Oct 18, 2012
I have a database, in this database I have a "group and sort" set up on a report that I built from the database. The report is sorted by the "shape" field, then the "weight" field. The weight field is where I am having an issue. I have values in this field that range from .01 to 9. whatever..... nothing has ever gone over 9.*.
We now have a item with a 10.* value and when access sorts the report the "10" weight item is listed at the bottom of the 1's not after the 9's. I need to have access treat the 10 as a larger number than 9 not as the end of the 1's. So right now 10 is right before it goes to 2, I need it to be after 9. Is this possible ?
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Apr 11, 2013
In Report Design View, is there any way to copy the group, sort and total specifications that are in one report and paste them into another report?
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Sep 6, 2005
Hopefully this will be something new that someone will be willing to try since I haven't been able to find anything like this in the forum....
We have 7 pieces of equipment (routers/switches/encryptors) that all have large text file configuration data. What we want to do, if possible, is to create an option group and a memo block, so that when we click any one of the pieces of equipment in the option group, the text configuration file will display in the memo block and we will be able to save it as part of the record. Is this even possible or is there a better solution?
This would be the equivalent of simply using a command button to launch notepad with the configuration data.
Your help would be greatly appreciated!!!!
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Jun 28, 2013
I must use XP/Access 2003 to solve this problem for reasons I won't get into.
I have a report with a Group by on City.
The users need to be able to sort by Coordinator within that OR by Client Name based on a selection they make on the form that opens the report.
-- I have tried to set .OrderBy
-- I have tried to set .RecordSource to different queries with order by hardcoded in them (I only have 2 sort options fortunately)
Is there a way to dynamically change the "Sorting and Grouping" defined in the report? This seems to be the only sorting that the report is responding to.
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Oct 9, 2014
I have created a form with an option group with 4 options (date, line, description and observation). Each of these options are to be a sort order for a report that will open after the user selects an option and clicks a button. I am trying to code the button using a select case so that case 1 opens the report sorted by date, case 2 by line, etc. how to write the code for the sorting.
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Oct 18, 2004
Was hoping someone could help me with a problem I'm having with the sorting & grouping function.
I have a table with clients names and their orders. Now there is 2 steps. First I want to order the report by their name, fine no problem, but then if the customer has more than one order that would be a different customer order number so I want to see those order details on different pages.
This is where it gets tricky see cause I know I can just create an order number footer and set force new page to after section but I have page headers and page footers to think of which aren't displayed on the new page and I don't want a new page inserted everytime, only when the customer has more than one order...
sorry this is a long message and maybe a bit complicated but and help would be great
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Jan 11, 2006
Hi guys,
i have a table where I can get the record with most recent date (not the most recent record) for each user on that table, so first I made a query to sort by date then I made a query based on the date sorted query to group by user and pick the last value, but the last value is always from the original table not from the query, I made this:
utentes = users
q_date_sorted (q_utentes_mensalidades_ordena_data)
SELECT utentes_mensalidades.*
FROM utentes_mensalidades
ORDER BY utentes_mensalidades.data;
Now I wanna pick the last value of Valor field for each user (utente)
q_pick_last_value
SELECT utente_id, Last(valor) AS LastOfvalor
FROM q_utentes_mensalidades_ordena_data
GROUP BY utente_id;
If in the original table is, for user 1:
date ---- value
1-1-6 ---- 100
1-3-6 ---- 200
1-2-6 ---- 300
(dates are in american format)
the result should be 200 (most recent date)
but I am getting 300 (most recent record)
I hope it's clear,
regards,
Nuno.
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Mar 3, 2006
i made a report based on a query. when i run the query, my results are sorted by Job Time Ascending, like i want...
when i made my report i chose job id as the main group priority in the wizard..
now in my report it displays the jobs in ID ascending, rather than Job time ascending as my query says..
i dont want to re-do the report it took ages.. how can i fix this?
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Jan 9, 2005
I have a query that sorts players batting averages from highest to lowest. When I run the query just by itself it sorts it right however when I open the report based on that query it does not sort in descending order like I asked. What am I missing??
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Mar 28, 2013
Is there a way to have an expression in the control source of a text box in a report, that re-starts or is exclusive for every group within the report?
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Nov 8, 2006
Hello all,
I have recently finished developing a Complaints Database for my company and we carried out some testing on machines that use runtime only and guess what? Good old runtime errors!
I aksed the IT department to give me a brand new blank login profile and when I used this, the database worked perfectly under the runtime environment. This tells me that the runtime on users machines that have worked here for some time, something has changed with the way in which runtime works.
What I would like to try and do is for these machines, when the database loads up, to re-install or re-configure Access runtime so it is effectively a clean Runtime slate for want of a better expression.
Does anyone know how I could do this or possibly even offer any assistance in another way. My understanding of runtime is that it has most of the Access capabilities but obviously without design, build, debug functions etc and is purely a 'cloak' to allow the mdb file to be viewed/executed.
Thanks folks.
Gareth
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Oct 14, 2004
Hi All
I need some help with configuring an odbc connection.
The issue is that when I go to another site I cant access the AS400 tables
I think this is due to the drivers being different on each site.
I have tried using "NS/ODBC" on system DSN this worked once and then crashed.
On the site that works all the time we use "Netmanage ODBC R/W Optimized 32 bit"
does anyone know if it is possible to connect using "NS/ODBC" or do I need to get "Netmanage ODBC R/W Optimized 32 bit" installed in the other site?
If it is possible to use "NS/ODBC" does anyone know what the RDB name should be ?
Any Ideas?
:confused:
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Dec 30, 2005
Hello,
I have followed the very informative postings here on security and deploying a multi user access application and have started doing that myself. A lot has worked but there are a few things that are not working out right and I just wanted to get some clarification on that. Hopefully this will benefit others in my situation as well.
1. First, I put security into the database by creating multiple users some with Admin and some with user priviledges.
2. I created a different workgroup file (product.mdw)
3. I then split the db to front and backend. I used UNC to nk tables from FE to BE
4. I put the BE on a shared network folder along with product.mdw. The reason is I am still developing the app and may also need to tweak the user permission settings, so thought of putting teh .mdw file on a server rather than putting it on each users machine for now. I am then using a shortcut on each user's machine that references this .mdw file on the server
5. I also have the FE on the server for now and created a shortcut on each user's desktop (I am doing this for now so that I donot need to put the FE on each users machine every time I change something. this is temporary for a few weeks till I finish development. After that I plan to put the FE on each user's machine)
The problem I am facing is that after putting the shortcut in a user's machine, if the user even wants to open any local Access db on their machine (not my app), it is now asking for a UID and passwd.
Now, when I put the shortcut on the user's desktop (to repeat, I referenced the FE, and .mdw file on the network folder in the shortcuts Target settting), should I have done anything else on the user's machine. After just putting the shortcut on the desktop, the user could click on it and go directly into my database without any UID and passwd though I have security in my db. The I went to the user's Access install and changed the workgroup file to the one on the network folder (through Tools - Security -Workgroup Info ...). Was that necessary because I had alsready put in all the necesary parameters in the shortcut's Target setting?
I guess I am missing someting about how the .mdw file associates with Access. When you define a .mdw file in the Tools - Security - Workgroup ,..) setting, does that associate with a particular DB or for any db that this Access install brings up? If so, then how does one get aorund the problem of deployment to user's desktop where the users could be having their own local Access DB's that they use without a password but need to use a password to access a DB on the network. I cannot imagine that because I require the user to use a password for my db on the network means that I have to tell them that they need to use a password for any DB they use in their machine from now on.
Please let me know where I am going wrong. Thank you
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Feb 23, 2006
I built a MS Access db using the 2003 version for a friend of mine. Turns out she loved it and now want to share it with two other people. The database is split with FE and BE, but I know very little about networking. Each person work out of their homes and all live in different towns. Can someone tell me how to configure something like this, will this require a standalone Server machine and how do I go about mapping the user to the server?? I do not see the user community growing to more than 4 or 5 users.
Thanks in advance..
newbie to the site...
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Nov 28, 2004
I've been using Access for a while now, to track some names, addresses, locations, etc. Recently, when I try to generate a report, I step through the field selection, etc, and when I get to the "sort" page, if I just keep going, it proceeds fine. If I select a field to sort on, however, I get the following message:
"The expression Before Update you entered as the event property setting produced the following error: The function you entered can't be used in this expression.
*The expression may not result in the mane of a macro, the name of a user-defined function, or [Event Procedure].
*There may have been an error evaluation the function, event, or macro."
I don't think I've changed anything to do with the program, or any of its Office brethren. Can anybody give me some advice? The report is generally useless without the ability to sort/group.
Thanks, all.
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Jan 27, 2014
After windows problem I had to reinstall Office XP Developer. All programs except Access work fine. It opens to install screen which searches and configures but nothing else?
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Oct 29, 2013
I am using Access 2007.I have a report that has 2 subreports within it.One of the sub reports input is from a table (Work Order Parts) whose records have a field called "DisplayOrder". This is a numeric field that I use to enable the user to specify the exact order that they want the records to be displayed in a form or report...well that's the plan anyway.
I can't seem to get the subreport to sort on the "DisplayOrder" field.
I have tried to set the Property value "Display Order" to "[Workorder Parts].DisplayOrder" but this doesn't seem to make a difference. The "Order By on Load" is set to "Yes".
Here is the "Record Source" value : SELECT DISTINCTROW [Workorder Parts].*, Parts.PartName, [Workorder Parts].Notes FROM Parts INNER JOIN [Workorder Parts] ON Parts.PartID = [Workorder Parts].PartID;
What am I doing wrong?
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May 5, 2006
Hi,
I need help with an access 2000 multiple queries problem.
I have the following:
Table 1 = info below / table 2 = computer types / table 3 = offices 1 through 10
field 1 = name (20 employees)
field 2 = computer (5 different type of computers)
field 3 = office (10 different offices)
field 4 = issued
field 5 = not issued
field 6 = stolen
On a form I have the 2 combo boxes (computer and office) to select and check boxes to select issued or not issued or stolen.
I need a report printed based on the multiple criteria query only showing the results that I ask for.
For e.g. in office 5, computer IBM, issued.
Print Report: lists names of all in office 5, with IBM’s, issued only!
etc.
Please help.
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Nov 16, 2005
Need help pls
I'm designing a report that should be sorted by field A, B, C, D, or a combination of BD or CD.
Problem is (it seems) the report ignores the sort order and lists the results in ascending order of the autonumber field - 1,2,3,4,5 etc.
The reports run off queries and the queries work fine - they sort the fields in the proper order.
Is the autonumbering somehow interfering with the sort order in the report?
HELP!!!
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Apr 23, 2014
I was wondering is this was possible in access. I've read material on grouping and sorting, but haven't been able to pin down what I need.
I have a combobox field that has 14 entries, beginning with 01 as the first two characters. What I'd like to do is change the order in which everything is displayed on the report.
For instance, show 07 at the top, then 09-13 below that, and so on...
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Jun 29, 2006
Ok, I am a noob at reports and did a search on this. My searching DID NOT HELP ME! I thought I would make that clear :D Maybe someone can tell me what to look at for this issue.
I need to take one report, allow the users to easily use a dropdown or listbox on a form to Sort and Group many fields of data. To recap: The user will click on name in the list and it will sort report by name. Also I need them to be able to select up to three sort criterias.
EX: Sort by Name then LastName then Company
Please guide me to the answer. Thanks.
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Sep 30, 2004
I have a problem getting pages of an Access 2002 report to print in the correct order.
I have a report which prints one of four pages per record. The data source for the report was initially sql which retrieved records from 2 tables. The sql was working fine. The order of the records was set by the ORDER BY clause. ORDER BY ON is set to Yes. ORDER BY is set to a text field called SortKey. Because the report was not printing the pages in the correct order, someone suggested that if I create a table (I called it SortReports), make sure that the table is sorted by SortKey, and make the table the data source, it should work. But it does not.
The pages in the report still do not follow this sort order. I have also made SortKey the primary key field. No matter what I do, the report continues to sort by another field called SystemKey, as well as something else. I have been looking at Microsoft and other websites for a similar problem and solution, but no luck yet. Any ideas?
I would greatly appreciate any help, or a push in the right direction.
Thanks.
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Aug 6, 2014
I have a report that runs off a query that is sorted in descending order the price of something. This price column is in the middle of the report. Every time I try to add a function (sum or count of a column for example) in the report footer or header however, my report is then immediately resorted in ascending values of the first column.
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Sep 8, 2014
I have an issue sorting the results on my Access 2010 Report. Here are the details:
- Report Record Source = "Portfolio Ranking"
- Portfolio Ranking is the name of a query
- The query includes a calculated field called "Impact Score"
- FYI: this is a web database (not sure if that limits what I can do)
I want to sort the report on the Impact Score column. However, when I view the query calculation for Impact Score, the "Sort" field says "(not sorted)" and it's greyed out, so I can't select Descending as desired.
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Oct 1, 2013
I have a Union Query (that works perfectly fine) with the following code:
Code:
SELECT * FROM sbqryUseBattery
UNION
SELECT * FROM sbqryUseBeltsDeck;
UNION
SELECT * FROM sbqryUseBeltsHydro;
UNION
SELECT * FROM sbqryUseBeltsPTO;
UNION
SELECT * FROM sbqryUseFiltersAir
UNION
SELECT * FROM sbqryUseFiltersFuel
UNION SELECT * FROM sbqryUseFiltersOil;
I am using this information on a Report.
The problem is that the Report shows the data in random order. Is there a way to filter either the Union Query or the Report?
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Apr 22, 2014
I'm trying to find the best way to organize a report that will have ALOT of fields for an individual record. Because it is for an individual record not a group of records (and I want it to be dynamic) I'm thinking of doing a filter & query to fill in report with necessary details. This report is going to contain ALOT of fields, even the wizard that I used based on the query said that there were too many fields, but I can't cut down.
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