Access :: Grouping & Filtering Issues

Question On Grouping And Filtering In A Subreport

Aug 26, 2004

I have a report that has an embedded subreport. The main report is grouped on client id. The aim is print a different client on a different page (I have the force new page after section set). The subreport is put into the section footer. The problem is that the subreport is based on a different query. How can I filter the subreport query result to show only the information for the client specified in the main report.

thanks
newbie

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Grouping

May 2, 2006

I have created an invoicing system for a CD shop
There is a transaction table which has each individual cd sold as a seperate transaction. Each transaction has an order number, so there can be more then one cd sold per order, but they all still have their own record in the table.

im now invoicing each order by mail merge based on a query that finds all the details on every transaction but wht ive found is that the mail merge puts each transaction onto a different page even if its from the same order number as another.

does anyone know how to group each order in the query so that all the items in one order come in a single invoice?

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Grouping

Jun 21, 2005

Hi, I have a query which numerous fields, and I need to make a report based on the query. However I need to group 3 fields in the query and press the sum button on 2 of them, Qty and Total Price (which is qty*price)

I need to do this so in the report when a particular wine is purchased more than once, instead of repeating the peoples name who bought the wine, it will only show 1 and automatically add the rest to the total price.

I dont know how to group within a query, can someome please tell me how? Thanks.

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Grouping

Jul 6, 2005

Hi to all;
I have one code of 6 digits; each digit refer to a group; first 2= product group; beverage; live animals,�.itc (24 product groups), the 3ed digits= food product, the 4th-6th digit= detail product group; vegetables, fruits,�.,the rest of digits refers to product name, carrot, apple,�itc , example 070511
How can I use the query to sum the product value at different group level; example the first 2= product group, ..?
Do I have to split my code to 6 cods to do my calculation?
Thank in advance for help
majed

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Grouping

May 2, 2006

I have created an invoicing system for a CD shop
There is a transaction table which has each individual cd sold as a seperate transaction. Each transaction has an order number, so there can be more then one cd sold per order, but they all still have their own record in the table.

im now invoicing each order by mail merge based on a query that finds all the details on every transaction but wht ive found is that the mail merge puts each transaction onto a different page even if its from the same order number as another.

does anyone know how to group each order in the query so that all the items in one order come in a single invoice?

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Grouping %age

Sep 21, 2004

Hi all
I am trying to find a way of finding the number of a group of sessions as a percentage figure. e.g. total number of clients attending 1-3 sessions = 20%, 4-6 =15%, 7-12 =21% 1-2years = 8%, etc. and entering this calculation in a report.hope you can help.
Dave

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Grouping

Jul 18, 2005

Question on grouping within Access Reports:
A simplistic view of the report I'm trying to generate is as such:

Company Name - Company Description - Employee

I am grouping by Company name, and I am hiding duplicates of Company Description because they can be long. I also have the Company Description as Allowing to Grow.

The problem is that the first record gives the company, the description, and the employee name on the first line just fine, but the second employee name won't be listed until the Company description ends. When the description is about a paragraph long, the other employees look very seperated from the initial record.

Any way to fix this?

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Grouping Objects

Mar 9, 2008

Hi,

can form objects be grouped? i currently have numerous buttons on a form that are shown according to a button selection. my current code makes all buttons visible / invisible singularly but i wiondered if they could be grouped/ named and the get the code to make the group visible / invisible?

many thanks,

NS

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Change Grouping

Sep 19, 2005

Can you help me.

I have about 2000 records with Part Number XXXCOGxxxxx. This Should be C0G. Ex:

SPN
RPE122COG101K
RPE122COG681K
RPE122COG101K
RPE122COG681K
GRM40COG100J
GRM40COG100K
GRM40COG101J
GRM40COG150J
GRM40COG220J
GRM40COG221J
GRM40COG271J
GRM40COG470J
GRM40COG471J
GRM42-6 COG100J
GRM42-6COG220J
GRM42-6COG472J

What to write a query to change just the COG portion. Can you tell me the formula?

Thanks
Chris

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Grouping Time

Oct 23, 2005

I am trying to group time entries so that I can say, between 8AM and 10AM there were this number of calls. I have a field called Time_Assigned with numberous time entries (such as 08:15:33 AM) corresponding to another field called Incident_Type (such as medical). The data spans a whole year so I have several thousand time entries and I would like to show how many incident types occur between such and such hours. Thanks again for everyone's generous help.

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Grouping Numbers

Dec 6, 2005

Hi,

I would like to know how i can group numbers into bands.

e.g

Col 1

1
2
3
4
5
6

How do I group the above into groups of i.e. 1 - 3 and 4 - 6, or group in regular intervals like 1-2, 3-4, 5-6?

Regards

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Grouping With Particular Records At The Top

Feb 24, 2006

Hi all,
I have a db for logging meeting action points. Each action point has a description and owner. I'd like a query/report which will produce a list of action points grouped by owner (easy), but with a particular owner's action points at the top.

Essentially, rather than do a GroupBy and ascending sort, i need to specify the first group that is displayed. I don't care in what order the other groups appear.

Eg.

Action Point Owner
1. Task 1 DC
6. Task 6 DC
8. Task 8 DC
3. Task 3 AG
4. Task 4 AG

So, above if i just did an ascending sort, the DC records wouldn't be at the top.

any ideas?

El.

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Grouping Data

May 16, 2006

How do i group the following records

ID Surname Pack
29679Minican 1
29679Minican 2
27818Oliver 1
27818Oliver 2
27818Oliver 3

so its will show ...

27818Oliver
29679Minican

... on a spreadsheet

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Grouping Of Data

Jul 6, 2006

I have a table which stores meeting room booking information in half hour slots.
If someone books a 2 hour meeting then 4 records would be produced � one for each half hour. I want to produce a query which will group the data by room (ScheduleID) showing the max and min times (ie the initial start time and final end time) for each event and the event details. The table structure is as follows

ScheduleDetailsID, ScheduleID, CustomerID, ScheduleStartTime, ScheduleEndTime, meeting purpose

And the query I have tried is as follows:

SELECT [Schedule Details].ScheduleDetailsID, [Schedule Details].ScheduleID, [Schedule Details].CustomerID, Min([Schedule Details].ScheduleStartTime) AS MinOfScheduleStartTime, Max([Schedule Details].ScheduleEndTime) AS MaxOfScheduleEndTime, [Schedule Details].[meeting purpose]
FROM [Schedule Details]
GROUP BY [Schedule Details].ScheduleDetailsID, [Schedule Details].ScheduleID, [Schedule Details].CustomerID, [Schedule Details].[meeting purpose];

Can anyone tell me where I have gone wrong. It does not group the data as I want it to ie by room, then time, with only the initial start and final end times. Thanks in advance. Peter

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Grouping Many Different Dates

Aug 1, 2006

I have a query which has many sums and counts on things like "Company name", "region name" and "Development Name".

I'm using this query for a report to do lots of percentages with, but now i need to filter this also by a date period.

So the user choses "Alex Homes" as the company name and then "July 2006" as the reporting month, and i need all the sums and counts to stay the same and only count/sum the records in the chosen month.

I can't seem to think of a way to do this.

If you need more info then ask.

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Grouping COUNT() Help

Oct 10, 2006

I have a set of evaluation response data. There are a number of question (like 20), and each respondent answered the question on a scale of 1 to 5. Thus I have a table Responses where each column is a question and each row is a Respondent's answers. Each cell has a value between 1 and 5 (inclusive), or is possibly NULL.

What I want is to be able to list out the number of people who responded with a certain evaluation for each question. So it would list the number of people who gave a 1, a 2, a 3, and so on for each question. So I'd get something like:

---------Q1 Q2 Q3 Q4 Q5 ...
-1- x x x x x ...
-2- x x x x x ...
-3- x x x x x ...
-4- x x x x x ...
-5- x x x x x ...

Ideally I'd like the questions to be on the rows and the numbers as columns, but I can just do the transposition when I make this as a report.

Any ideas of a SQL Query that will get me such a table? I'd really like to avoid VBA if possible (I'm writing this database to be used/maintained by a non-programmer), and I'd like to not have to develop like 20 different subreports in order to print out this information.

Thanks.

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Problem With Grouping

Jan 8, 2007

I am having a problem that I hope has a very simple solution that I am somehow overlooking.

I have simplified my query for the purposes of this question. I have a query that only get the date and amount of a transaction. I want to group the information by date and have the transaction amount summed. For some reason it will not group by date.

Here is my query displayed in SQL:
SELECT Transactions.Date, Sum(Transactions.TransTotal) AS SumOfTransTotal
FROM Transactions
GROUP BY Transactions.Date
ORDER BY Transactions.Date;

And here is a sample of the data returned:
DateSumOfTransTotal
12/13/20055.12
12/13/20055.12
12/13/20055.12
12/13/20055.12
12/15/20051.15
12/15/20051
12/15/20050.12
12/15/20056.56
12/16/200519.14
12/16/200512
12/16/20058.16
12/17/200511.11

Why will it not group all the 12/13 or 12/15's together? I have done other queries like this and not had this problem. What am I overlooking?

Any help is very much appreciated. Thanks,

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Date Grouping

Jul 31, 2007

Hi

I have this table

date, error code, user

i need the output to be :
User, Error Code, Month/Week1 Count of error code, Month/Week2 Count of error code .....

basically how do i make error code field as count with each week 1-4 for the month?

Format([AuditDate],"mm-ww") create week but in 1-52 weeks not 1-4 for the month. Also need something like ' count if week = 1'

Hope this makes sense.

Thanks

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Grouping Duplicates

Aug 10, 2007

I need to create a report that groups duplicates and totals the quantity.

Here's an example:

Current Report:

Product# Type Qty Cost Total

i123 pen 2 1.00 2.00
a987 paper 3 1.00 3.00
i123 pen 1 1.00 1.00
a987 paper 4 1.00 4.00

What I need:

i123 pen 3 1.00 3.00
a987 paper 7 1.00 7.00

Please help......

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Running Sum With Grouping

Feb 22, 2008

I have a table GIS_Subs with following fields:
Force_No ( Foreign Key)
Subs_Dt
Block Yr
Subs_Amt (number)
Running_Total
I wish to update Running Total for each record based on previous pay sorted in Ascending.
I am able to make a running sum but then it clubs all PersonNo of same date like:
[COLOR="Blue"]SELECT GIS_Subs.Force_No AS FN, DatePart("yyyy",GIS_Subs!Subs_Dt) AS AYear, DatePart("m",GIS_Subs!Subs_Dt) AS AMonth, DSum("Subs_Amt","GIS_Subs","DatePart('m', [Subs_Dt])<=" & [AMonth] & " And DatePart('yyyy', [Subs_Dt])<=" & [AYear] & "") AS RunTot
FROM GIS_Subs
GROUP BY GIS_Subs.Force_No, DatePart("yyyy",GIS_Subs!Subs_Dt), DatePart("m",GIS_Subs!Subs_Dt)
ORDER BY DatePart("yyyy",GIS_Subs!Subs_Dt), DatePart("m",GIS_Subs!Subs_Dt);COLOR]
How can I calculate it for each Person seperately?:rolleyes:

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Grouping Yes/No Fields

Aug 22, 2006

I'm in the process of setting up a form, and I have 4 yes/no fields that need to be in it. I want to group the fields so that only one of the yes/no fields will be able to be selected. The fields are: Pass, Fail, N/A, and obsolete.

I tried setting up an option group, but I can't seem to get the information to filter back to the table that is capturing the data.

Any help? :confused:

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Grouping In Reports

Nov 3, 2004

I have a report with set up as follows:

Group Header: Division
Group Header: Subdivision
Detail

Is it possible to get the Division to only appear once per value?

e.g.,

Division
Subdivision
Detail
Subdivision
Detail

NEW Division
Subdivision
Detail

etc.

Right now the Division appears before the subdivision every time, even if the division is the same as before. I did change "Hide Duplicates" to "yes", but that didn't help.

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Grouping / Sorting

Jul 27, 2006

I have a query that is sorted on the officename and the lastname.

My report is grouped by officename

I can't get the lastnames to be sorted alphabetically - I'm not sure why, since they are in the query.

What can I do to make it grouped by officename and lastname sorted?

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Data Grouping

Jan 14, 2008

Hi, Last piece of advice i got from here was excellent so thought i would try it again,

I have records that show delivery days and postcodes some post codes have more than 1 item going to them on several days through the week i was wondering if i could group the same postcodes together so it only showed 1 record instead of a possible 15 but only those delivered on the same day, Is this possible?

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Grouping And Counting

Jan 14, 2008

Hi, Im not sure how to ask this but i need to add together the total amount of times a see a persons name in a field i.e a person signs for 5 boxes with 5 signatures i need to be able to add those together so it gives me a value of 1 is there anyway i can do this?

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