Help Access Reports
Nov 14, 2006
Okay, I am relatively new to MS Access and all of the wonderful tools and tricks that many of you may already know. So with that in mind I maybe asking a question that some of you may go GEEEZ where did this guy come from, Everybody knows that. So if that is the case I apologize in advance.
So here is my situation. I am creating a database to be used by my companies Quality Assurance Department for reporting nonconforming material. The company has a preset sheet that is used for this already that is a controlled document. Currently when an operator has bad material they must hand fill in the sheet. Okay here is the deal the form they use for this is in excel....UGH I know I hate it when people use Excel for text purposes. Is there anyway at all I can get that format of that document into access as a report so that when my record is created it will print it into this report......without me manually recreating this report in Access?? Cause WOW...I dunno if I personally could recreate it the way they have it.....PLEASE help me if you know of an easier solution....
Thanks
AO
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Sep 2, 2013
I have been tasked with creating a database to log employee suggestions and then automatically present reports around the site. I have developed the database and it works OK and can output *.PDF reports, but I'm having problems with how to display these reports. My idea was to output the reports automatically as *.TIFF or *.JPG files and have them stored in a folder that the My Pictures screensaver uses. The reports (in fact, any site report stored in this folder) can then be shown on any screen dotted around the site when it goes into screensaver mode. However I can't find any way to output/convert to a picture file.
The other option is to create a webpage that rotates through the saved PDFs, but this isn't ideal as the PC users will have to load the webpage to display the reports.
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Dec 28, 2014
I am trying to create a P&L statement in access. I know what I want to come out at the end. I am just starting to play with access and having trouble getting what I want to come out of it.
On the sales side I have a query that gathers all the revenue sources and calculates a total for each date. I then use a second query to just take out the data I want for the P&L report. I created a sub-report that displays the data I want. I use the grouping and grand total features to get the total into the report footer. So far so good.
On the expense side I created a form of a query to manage the one to many relationship to capture the data for expenses (one purchase with many line items). I created a query based of this query to get the relevant data for my expense sub-report. I created the sub-report and got everything looking and calculating the way I want it to. I use the same grouping and grand total features to display the data in the report footer. Still good.
I created a new main parent report with the two sub-reports (sales & expenses) on it and even was able to pull the totals from the sub-reports into the main (so currently the subtotals of the two sub-reports are displayed twice). Now when I try to use the textboxes I used to pull the sub-report totals into the main report to perform additional calculations (sales - expenses) I get #error. I have tried different things and gotten ?name.
Control source for the two textbox controls on the main that display correctly, but don't let me do any further calculations.
=[rptP&LExpensesOverview]![AccessTotalsAmount]
=[rptP&LSalesOverview]![AccessTotalsTotal Sales]
To do the subtraction I have tried using the references above, as well as just using the names of the unbound text boxes in the report that bring the totals into the main report.
As a work around, I tried to build one query with all the data from sales and expenses, but can't "filter" based on date and get the data I want in the query results because the two sets of data are not necessarily related. I either get a long list of records, or no records (I am currently only playing with about 5 days of data).
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May 7, 2014
I've got a word mail merge document that is formatted exactly how I want it. I'm using an Access 2003 database to populate the word 2003 mail merge document.What I would like is to use a access report rather than a mail merge but correctly formatting everything is going to take me forever.
Is there any way I can use the word document I already have to enforce the formatting or must I spend hours positioning each line of text by eye and guessing where on my report it must go to match the word doc?
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Jul 2, 2013
Is it perhaps possible to "copy" the format of an entire report and "dump" it on another? I have ample of forms and reports and I know how to use the Format Painter - but I need to alter the format of all the other physical reports.
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Feb 12, 2007
Hi there..
We are migrating from Ms Access To VB.Net application and sql server as backend. We have lot of reports using MS Access. Can some one give some idea about how to get those reports from new system. Is there any way?
Thanks
Danny
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Oct 28, 2004
Hi
I have a one page report in Access. I want to print upto a
100 copies of the report.What code/design setting/macro/
or anything do i use so that the first report has a 1 at the top,
the second has a 2 , the third a 3.... and so on.I have tried
creating set value event but nothing seems to work.
Any idea on how i can do this? Please help.
Looking forward to seeing your reply.
Kind regards, Kensolo.
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Jul 26, 2005
Is there a way to allow an Access report to be longer than 21 inches in design view?
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May 10, 2006
Hope someone here can help me with this.
I am using access 2003 and Crystal reports XI.
I have created some reports using CRXI that access my access database.
I use the following code to open the standard reports. MyReportFile is the name of my rpt file. I have no problems here.
Set crxReport = crxApplication.OpenReport(MyReportFile, acViewDesign)
CRViewer1.ReportSource = crxReport
But when I use the following code to use the recordset as source for the report, everything works the same - opens the report with data from the recordset..
Problem is after I close the application, access window will not close. The only way I can close is by task manager. If the following code is not executed then I could close the access window. I get no error messages.
When I run the same application with Access runtime version I get the message "Execution of this application has stopped due to a run-time error. The application can't continue and will be shut down.". But will not let me close the access window.
Any ideas will be appreciated.
Set crxReport = crxApplication.OpenReport(MyReportFile, acViewDesign)
crxReport.DiscardSavedData
crxReport.Database.SetDataSource SearchResults_rst
Set crxReport = crxApplication.OpenReport(MyReportFile, acViewDesign)
CRViewer1.ReportSource = crxReport
Thanks in advance.
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Aug 16, 2007
Hi all,
You need to help me in this! I designed a billing database but now i need to create an agewise debtors report broken down to 30, 60, 90 and above 90 days. Anyone to advice me on this?
Cheers
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Jan 21, 2008
I would appreciate any advice/opinions as to what advantages, if any, Crystal Reports has over Access.
I am used to developing complex queries and reports etc. in MS Access but a job I have applied for uses Crystal Reports of which I have no knowledge/experience. I've got an evaluation copy of CR and it looks relatively straightforward but if I could use Access I would!
Thanks
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May 24, 2005
Hello,
I need to replace certain values by an abreviation. Is it possible to use a function similar to the following (Excell) formula in a field in an Access Report?
Code:=IF(A1="XXX";"AAA";IF(A2="YYY";"BBB";IF(A3="ZZZ";"CCC";" ")))
If so, what syntax should I use, because this doesn't work in Access.
Thanks in advance!
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Aug 19, 2004
Hello,
This is a bit of a stupid problem but I've been trying to get a report in Access that will display data in a certain format but have been having real difficultly getting the grouping right.
This is the SQL query that I've got which gets all the results
SELECT Student.Surname, Student.Forename, Student.Admission_No, Student.Year, Course.Course_Title, Student_Course.Grade, Student_Course.Points, Student_TotalPoints.Total_Points, Student_TotalPoints.Mean_Points, SchoolTotal.School_Total FROM ((SchoolTotal INNER JOIN Student ON SchoolTotal.Year=Student.Year) INNER JOIN (Course INNER JOIN Student_Course ON Course.Course_Id=Student_Course.Course_id) ON Student.Student_id=Student_Course.Student_id) INNER JOIN Student_TotalPoints ON Student_Course.Student_id=Student_TotalPoints.Stud ent_id;
See attachment for results this produces...
I would like to get these results to be displayed like this:
Name Admission No Year Course Grade Points
Dave Jones 1856 2004 Business D 60
RE C 80
-------------------------
Total Points 140
Mean Points 70
--------------------------
Becky Smith 1974 2004 Chemistry A 120
Physics B 100
---------------------------
Total Points 220
Mean Points 110
---------------------------
etc
I know I could do this for a webpage using ASP so there must be somewhere to get the report looking like this in Access....
Any help would be much appreciated...
Andy
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Sep 9, 2013
I have a report generated by a query.
The query shows the total rent collected per property and the total expense per property. It then has a sum in it to work out the total profit - SUM(rent collected - expense paid.).
This works fine and the report works fine. But i want to add the totals in the bottom of the report.
So i have three unbound text boxes, one for each column. And the control source is
Sum([rentcollected])
Sum([expensepaid])
these two work fine, but then i have tried to work out the total profit but can't get this working. If i do Sum([profi]) this doesn't generate the real profit as it just totals the profit column which might have negatives.
If i put in sum([txtTotalRentCollected]-[txtTotalExpensePaid]) then when running the report it prompts for the values of the text boxes - these are the names of the text boxes the totals are calculated in.
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Nov 29, 2004
I am trying to view a Crystal Report within a Microsoft Access Project. I am recieving the following error " object does not support this property or method". I have registered the crystl32.ocx and the crviewer.dll. Any suggestions would be helpful.
Thanks
Jacqueline
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Oct 26, 2007
Hello all...I'm having a problem when exporting some text from Access 2000/XP to Excel using the EXPORT function. The reason why report is used to export is b'cos I need certain layout & to be ported over to Excel.
Text like '00133484-001' or '00130898-001' will be changed to another number after EXPORT, can anyone help me in this ? How can I set these numbers so that they remain the same ?
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Jun 30, 2014
I have limited users to not show the ribbon, but I need them to be able to print of reports or export them as pdf files how do I give them access only to do this ?
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Aug 12, 2015
I have a function that capture a report activity ,open, close, updated by query, etc.... I have a report that has a inputbox on the open event that tell the user this date the report will display is from a previous update and ask if they want to run the query to update the data.
What I was hoping to do, is have this inputbox only fire if the date and time written when the last update occurs was 24 hours ago.
Can I capture the date and time that the function captures and writes to a table as a variable and you that date and time to detemine whether that inputbox fires?
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Aug 8, 2011
I work for a landscape company and I am trying to create a customer specific report by linking only the services each client receives, leaving out the services they dont receive, we have over 50 different types of services we offer. I can get the expression to pull the correct information separately but I don't know how to build the expression together. Each expression is listed below.
=IIf([Call List- Cut Backs.2010 Season Status]="Automatic","Automatic Cut Backs",IIf([Call List- Cut Backs.2010 Season Status]="Call Every Year","Call Every Year Cut Backs"," "))
=IIf([Call List- Annuals.2010 Season Status]="Automatic","Automatic Annuals",IIf([Call List- Annuals.2010 Season Status]="Call Every Year","Call Every Year Annuals"," "))
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Aug 7, 2014
I am making a planner in the access 2010 report. I am showing which activity finished when but I also want to highlight/ shade the cell to the corresponding month on the planner to the right. See picture above. I tried conditional formatting with date rage 1/1/2014 and 31/1/2014 but it does not gives me accurate result.
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Oct 14, 2005
Hi.
Is there a way to set the record source of a textbox control from an access report to something else then a field from a table or query ? I didn't found one.
I wanna to display in a report some processed and parsed data from a memo field (the processing and parsing is done in a function from a module). In the report, I wan't to display this data, BUT can't, because the only dinamically value that can be changed to a textbox is record source (I cannot change it's value when the reports opens), and the data processed isn't stored anywhere in a table ... so ... I'm stuck. I've also tried to display the data in report in a label (not in a textbox) and dynamically resize the label, but at some point, I riched the maximum label height :((
Is there a way to do this ???
Thanks,
Mihai.
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Nov 15, 2005
All,
I've been using Dev Avish's excellent code shown within the sample database section to hide access windows. I've taken his call fsetAccessWindow function and set it to 1 or normal in two separate databases. Both databases seem to work slightly differently. The idea is that opening the database produces one Visible instance of access on the taskbar which is the purple standard graphic (Access 2000 / Windows 2000). With the first database I have set up reports through the active x control as required when using dev's code and even when I hit the report button the user is only aware of one visible instance of access as the purple colour graphic.
I am trying to implement the same code in a second database and have copied the code from the previous database into this database. It works great for the forms however there is a slight glitch when report forms are accessed. Rather than remaining with the purple access part on the task bar the task bar section is split into two between the form and the report. In the previous database users would not notice that the report had been opened at all. (although technically it was still running in the backrground)
I have checked most of the properties between the two database forms and they would appear to be the same..
Has anyone got any ideas why the taskbar is behaving differently between these two databases there must be some difference between my set up but as yet cannot find it??
Thanks Mark
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Nov 21, 2007
These days more and more of my databases are wanting to be accessed via the web as well as from MS Acess. I guess this is the norm these days but in most of our (office) dbs it's just 'web for web's sake' and there is no real need to access it outside of Ms Access.
Bu hey that's what they want...
Problem with one such db is that a lot of the fields are memo fields and hold a LOT of text and they want to create MS Access reports/PDFs as well as have nicely formatted html for the text on the web pages.
I seem to be able to cater for one or the other but not both.
1. I can leave the memo fields as raw text and the reports/PDFs look fine with the report formatting, but on the web page there is no formatting and the text ends up in one block paragraph with no formatting.
2. Use a html control for the hmemo fields and store all the html tags within it. The web page looks nicely formatted but the html tags will show up in the PDFs!
I've tried various tag stripping tools but they seem to give unpredictable results.
I also don't want to just dump the PDFs on the web, as they will be static and it's just plain lazy!
(too many unnecessary PDFs on the web IMO)
Is there any way i can cater for both formats?
Many Thanks
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Jan 31, 2008
Hi guys,
I was wondering if any of you would be able to help me out. I'm trying to get a button on an access form to open crystal reports and pass two parameters through to it from controls on the access form.
This is what I have at them moment:
Private Sub openRpt_Click()
Dim selForm As String
Dim CrystalReport1 As Crystal.crystalReport
Set CrystalReport1 = CreateObject("crystal.crystalreport")
CrystalReport1.Connect = "ODBC;UID=ID;PWD=PW;DSN=dsn;Database=dbname"
CrystalReport1.ReportFileName = "O:DatabasesCReportsSingle Project Up To Burn Rate.rpt"
'CrystalReport1.WindowTitle = "Single Project Up To Burn Rate"
'CrystalReport1.WindowMaxButton = False
'CrystalReport1.WindowMinButton = False
'CrystalReport1.WindowState = crptMaximized
selForm = 'selection formula
CrystalReport1.SelectionFormula = selForm
CrystalReport1.ParameterFields(0) = "PeriodStart(" & Me.yearCode & ");true"
CrystalReport1.ParameterFields(1) = "ProjectNo(" & Me.projectNumber & ");true"
CrystalReport1.Destination = crptToWindow
CrystalReport1.Action = 1
End Sub
With this I'm currently getting a "Method 'Action' of object 'CrystalCtrl' failed" on the line CrystalReport1.Action = 1
My Ideal solution would open Crystal Reports in its own window, but if thats not possible opening in the access form would do.
currently running:
Access 2003
Windows Server 2003
Crystal Reports XI
Thanks
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Oct 20, 2004
I have created a report in Access 2002, that I use to export to
Excel. My problem is the field names in the report are quite long
and some are very similar to each other. I can not find a way to
view a list of the field names for the report while in Desing view.
I have no real formatting on the report as I only use it for exporting, and
looking at the report itself in Access, all the field names are truncated
Any help on how to view which fields are in the report and how could
I easily add another field in the middle of it if needed.
Scott
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Dec 6, 2006
Dear All:
I have a report in Access 2000 showing names, ID numbers, Address and dates.
I wish to have alternate colors instead of the default white backgroud Access has.
Any ideas on how to start?
Many thanks,
Dion
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