Help: Confused N00bie
Apr 29, 2007
PLEASE PLEASE HELP!
Right, i have access 97 on my pc, yeah i know its old skool and ishould really upgrade, but thats expensive, and im only a student.
Basically i wanna create a stockfile/invoicing/sales log/purchase log for my business, but im getting completely lost. i figured best way to start out in the database was to get a stock file sorted out. but thats proving to be problematic before i even start!
what i would like to do is have several categories and then further sub categories and sub sub categories.
i.e
store database:
(main cat)(subcat)(sub-subcat)
____food
>>>>____dairy
>>>>>>>>____cream
>>>>>>>>____cheese
>>>>____bakery
>>>>>>>>____bread
>>>>>>>>____cakes
>>>>____meat
>>>>>>>>____beef
>>>>>>>>____pork
____drink
>>>>____soft
>>>>>>>>____water
>>>>>>>>____pure fruit juice
>>>>>>>>____squash
>>>>>>>>____fizzy/soda
>>>>____alcohol
>>>>>>>>____beers
>>>>>>>>____wines
>>>>>>>>____spirits
but when entering data , say im entering product details of a beef spare ribs, if i select "food" in one column i want it to only allow me to select the subcategories within "food" (i.e meat, bakery or dairy) and then once ive selected that i then select what type of meat, as opposed to having a whole list of dairy, bakery, meat, soft and acohol all coming up. and same with the sub-subcategory.
cheers for all your help, if u wanna chat further you should find me on msn!
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Oct 31, 2006
Hey guys i would really appricate some help
I have made severa databses before but im trying to make this one perfect and im curious, when defining tables should you include atributes about an entity that are static?
Its kind of hard to explain what i mean but for example in a shoe shop a staff member gets commision on what they sell (ie 5%) so when producing the table should a coloum be reserved for commision or should this be left out as it will be calculated later on in a querie and if so should i state this in the design section of my database?
any opinions would be greatly received as i have been reading books on sql and ERD's for days and havent been able to obtain any answers
cheers guys
mike
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Aug 2, 2006
I have written the following query for use with my Automatic Weather Station
10 Min Wind Direction: Val(IIf((([Date]="11/07/2006") And ([Time text]>=1600) Or ([Date]>"11/07/2006")),[CR10X AWS]![Field6],""))
Basically I had some data from 1300hrs on 7th July until 1600hrs 11 July that was wrong and I needed to 'null' the data reading - the above works fine showing a value of '0' for the incorrect data between these times / dates and all the correct values are displayed since then however, since 01 August the field nows shows 0 again - any ideas why ?
Regards
Richard
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Jun 12, 2007
I have several queries in access that are linked to excel and when i update the excel worksheet the query information appears in a tabular format, which is fine.
I also ahve a master table in excel which is supposed to update using the info imported from access. This table is based on fixed cell refernces but whenever i update excel with the access info, the majority of the excel fixed cell refernces change to random numbers?
Any ideas?
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Jul 5, 2005
My question is essentially about the saving of information into the underlying database. I have been searching the forums and havent had any luck in finding what I wanted. There were a number of similar threads but I couldnt find any replies which could really point me in the right direction.
1. I am trying to prevent the underlying data from being changed until I click the save command button. It cant seem to work since even before I click the save button, the record is already written.
I tried using Before update cancel = true but that prevents me from moving away from the control. Also, I tried using edit locked but that still records the changes once i made it on the form.
What is the most common way of people saving records upon confirmation? And how do you prevent automatic recording? Any advice would be very much apperciated.
TK :(
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Sep 13, 2005
Greetings all,
I have done a bit of reading and research on the 'tag' property in forms and tried to set some code. Now I am all muddled as to how to do it and what comes first?
What I am trying to do is if the condition in one field 'time required' is yes then I would like a whole lot of bound controls (fields) not to appear so that the user cannot enter any information by mistake.
The code is below;
Dim ctl As Control
For Each ctl In Me.Controls
If Me.TimeRequired.Value = "-1" Then
If Me.Tag = "Fermyesno" Then
ctl.Visible = False
End If
End If
Set ctl = Nothing
Can someone set me straight.
rbinder
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Sep 16, 2004
I am trying to populate a record in a table "M_Paint" using an unbound form. I cannot get it to work. I am posting the code below for reference. I can post the database if any one will like to see.
The complicated part is that I am trying to generate a text value for one of the fields in the same record based on some of the selections made in combo boxes in the same form...
(it does sound complicated, doesnt it!)
Please feel free to ask questions; Thanks a ton!
Quote:
Private Sub cmd_ip_catcode_Click()
'Error Handling
On Error GoTo cmd_ip_catcode_Click_Err
'Declare Variables
Dim db As DAO.database
Dim qdf As DAO.QueryDef
Dim DAOrs As DAO.Recordset
'Variable to collect selections from list boxes
Dim strcataloguecode As String
Dim strnumber As String
Dim srtcolor As String
Dim strbasemetal As String
Dim sSQL As String
' Identify the database and assign it to the variable
Set db = CurrentDb
t = "M_Paint"
Set DAOrs = db.OpenRecordset(t)
With DAOrs
.AddNew
.Fields("Catalogue_Code") = strcataloguecode
.Fields("Base_Metal") = Me.cmb_ip_basemetal
.Fields("Paint_Type") = Me.cmb_ip_painttype
.Fields("Color_Family") = Me.cmb_ip_colorfamily
.Fields("Metallic") = Me.cbx_ip_metallic
.Fields("Surface_Quality") = Me.cmb_ip_surfacequality
.Fields("Number_of_Coats") = Me.txb_ip_numberofcoats
.Fields("Supplier") = Me.txb_ip_supplier
.Fields("Product_Name") = Me.txb_ip_productname
.Fields("Color_Name") = Me.txb_ip_colorname
.Fields("Color_Number") = Me.txb_ip_colornumber
.Fields("Top_Coat") = Me.txb_ip_topcoat
.Fields("Pre_Finish_I") = Me.txb_ip_prefinish1
.Fields("Pre_Finish_II") = Me.txb_ip_prefinish2
.Fields("Finish_Comments") = Me.txb_ip_finishcomments
.Fields("Size") = Me.txb_ip_size
.Fields("Number_of_Samples") = Me.txb_ip_numberofsamples
.Fields("Compilation") = Me.cbx_ip_compilation
.Fields("Location") = Me.txb_ip_location
.Fields("Date_Received") = Me.txb_ip_datereceived
.Update
End With
DAOrs.Close
DAOdb.Close
'Catalogue code message
DoCmd.OpenForm ("F_Input_Result")
' Getting the initials from base metal table
strbasemetal = "SELECT L_Base_Metal.Paint_Code FROM L_Base_Metal" & _
"WHERE (L_Base_Metal.Base_Metal) LIKE [Forms]![F_Input_Paint]![cmb_ip_basemetal];"
Debug.Print
' Getting the numbers from record Number
strnumber = DAOrs("Record_Number")
' Getting the color number
strcolor = "SELECT LP_Color_Family.Paint_Code From LP_Color_Family" & _
" Where (LP_Color_Family.Paint_Color) LIKE [Forms]![F_Input_Paint]![cmb_ip_colorfamily];"
Debug.Print
' Inserting the Catalogue Code into the table
strcataloguecode = " & strbaasemetal & '-' & strcolor & '-' & strnumber & "
' Exit
cmd_ip_catcode_Click_Exit:
Exit Sub
' Error notification cmd_ip_catcode_Click_Err:
MsgBox "An unexpected error hass occurred." _
& vbCrLf & "Procedure: cmd_ip_catcode_Click" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description:" & Err.Description _
, vbCritical, "Error"
Resume cmd_ip_catcode_Click_Exit
End Sub
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Mar 8, 2005
I'm in the Military, and I have a form that shows everyone's personal and training information, and also shows if they're deployed to another part of the world. If they are deployed, it will be shown in a drop down box... I have another drop down box that needs to show where they are deployed to. Here's the problem, I need for this one to be self populating so that if the location is not currently listed, then it can be added. Here's where I'm at so far: I have a table named "Location" and it has the fields "Location Name" and "Auto number". My field where I want this to be displayed is named "Where?" (as if asking the question, Where is this person deployed?) This is the code I'm using:
SELECT [Location].[Location Name] FROM Location AS [Where?] ORDER BY [Location Name]
It keeps giving me the error message:
The SELECT statement includes a reserved word or an argument name that is misspelled or missing or the punctuation is incorrect.
Could someone please tell me what I'm doing wrong?
Thanks,
Scott
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Jun 8, 2007
I need to query information from a table. I need to work with 2 fields. One field is Customer Number the other Field is Notes. Each time a note was entered a new record was created. I want to list the customer and all the notes. I will then use this in another query and report. Is there any way to convert the many records to a record for each customer with many notes. I hope this makes sense.
Jeri
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Jun 16, 2007
Hi ,
say I have a table:
video: id, title, artistname, countryid
that has the values
1, 'VideoA','Artsit123' ,4
2, 'VideoB', 'Artsit567' , 5
3, 'VideoC', 'Artsit167' ,6
4, 'VideoD', 'Artsit890' , 7
5, 'VideoE', 'Artsit468' , 8
6, 'VideoF', 'Artsit752' , 9
And another table country: id
that has the values:
1,4,5
Basically is there a query that can be written for me to check if ALL the countryids from the country table will return an artist, and if not can it let me know. For example obviously there is no countryid with 1 in the video table so Im not interested in that batch in the country table. I know I can just execute the query 3 times to see if a result is produced but what if the country table is massive (btw the country table is generated dynamically using xml). Any help on this would be very mch appreciated
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Aug 17, 2005
I am very new at doing Access database. I have read stuff on it but I just keep confusing myself. I am trying to build a master database that holds all information on our teachers. Such as staff development workshops attended, keys that have been issued to them and so on.
I have three tables. One has the teachers information such as name, ss#, address etc... The other table will have the staff development title and dates and the third table will be a key database.
I want to be able to open the database in a switchboard, which I have done before and be able to add information in a particular teacher's file such as keys issued or returned, staff workshop just attended.
I have attached a sample of what I have started. Could you lead me in the right direction? Thank you.
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Feb 16, 2006
I have a database with a table containing drawings recieved. Each drawing can have many actions, first action is sender detail, date, and letter ref. Second action is sender detail, date, letter ref and status (ie acceptable / not acceptable)
I can run a query which looks for all drawings with a status of not acceptable but i then lose info on sender letter ref or I can run a query which gives the senders letter details but for all drawings, not jut those not acceptable. What I want is a query which looks at all docs sent by C1 AND not acceptable.
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Jun 6, 2007
Here's a challenge... i thing that there's a very silly method to prevent this from happening but unfortunately i can't figure out how... there's the challenge...
we have a car that makes a distance from 01/01/2007 and returns 30/01/2007
and the same car makes another distance from 12/01/2007 and returns 15/01/2007
that's not gonna happen if the prog checks the dates... but till now was checking the 1st date (for ex. the from or the to) so if the car leaves and returns during another wayout the drivers gets more money and the truck legaly should be in a certain distance this time and not in a second one... PLEASE HELP ME!!!! MY BOSS IS LOOSING MONEY AND I'M THE ONE THAT I HAVE TO FIND THEM!!!! :eek: :eek: :eek: :confused: :) :)
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Mar 10, 2005
I am trying to do a simple Dlookup to ease data entry. Here's what I've got...
Tables:
Clients
-Client
-Company
-Address
-Address2
-Phone
-Ext
-Fax
Orders
-OrderID
-ClientID
Clients Query
-Client
-Company
-Address
-Address2
-Phone
-Ext
-Fax
Form
-OrderID
......... and then I want to add a drop-down to select the clients name and have all of their address and phone information populate in separate text boxes automatically. I created a combo box with the Client Query as the record source. Now I am trying to add a text box for the clients company using =DLookUp("Company","[Client Lookup Query]","Client=" & Company) but instead of returning the company it returns the error #Name?. Can anyone see what the problem is? What am I doing wrong...
BTW,.. this would be my first attempt at Dlookup. Thanks
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Sep 11, 2005
I am a little confused as to when exactly the forms_current event is called.
I have a form with a text box called Last_Name, bound to the "Last Name" field in the form's table. I have the following code in the FormsCurrent event:
Dim test1, test2 As String
test1 = Me.recordset.Fields.item("Last Name").Value
test2 = Me.Last_Name.Value
Why is it that when I move from record to record in the form, when this event is called test2 contains the name in the current record, but test1 contains the name in the previous record?
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Mar 21, 2006
hey guys
I want to creat something like
1. list of all countries, with one Bogus "All" representing all countries
2. When i select a Country from drop down list, i should get list of States in that Country. Again with one Bogus "All" representing all States in that Country
3. When i select a State from drop down list, i should get list of Cities in that State. Again with one Bogus "All" representing all Cities in that State
Can anyone suggest to find solution
Thank you
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Oct 4, 2004
here is my question i have a report that has 5 subreports on it. when i try and add another 5 subreports on it and then click save, it changes the source object of the sixth subreport to the same source object as the very first subreport. and it leaves all the other subreports the way that they are suppose to be. all is fine as long as i don't save my progress. could it be i have to many fields on the report and if that was the case then why does it not tell me that. because just by changing the name in theory it still has the same number of fields on the report, doesn't it?
example:
sa_subreport
sb_subreport
sc_subreport
sd_subreport
se_subreport
sn_subreport.....(this is the one that changes every time) sa_subreport
so_subreport
sp_subreport
sq_subreport
please help as i am lost on this one.
thanks
chad
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Nov 15, 2004
Hi all,
Please can someone help. I am trying to pass a query to the database from vba but can't seem to get the string concatenation of fields correct.
Clinical area and title of audit are database fields. Any ideas please? Thanks!
Here is what I have:
StLc = "[Clinical Area] = """ & Me![Combo309] & """ & """ And """ & [Title of Audit] = """ & Me![Combo309] & """"
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Mar 9, 2007
Hi,
Our Contacts database holds records relating to individual clients. As these clients are visited in their homes, I have put a "Lone Worker Caution" yes/no field on the form to alert staff of potential risks prior to visiting.
To have a more visual signal to staff, I have placed a label (label202) on the form with it's visibility properties set to NO. With a lot of help from other forum users, I have put the following code behind the yes/no check-box, to activate the label and cause it to "flash" in red & black colours:
Private Sub LoneWorkerCaution__AfterUpdate()
If Me.LoneWorkerCaution = True Then
Me.Label202.Visible = True
End If
If Me.LoneWorkerCaution = False Then
Me.Label202.Visible = False
End If
End Sub
Private Sub Form_Contacts()
If Me.LoneWorkerCaution = True Then
Me.Label202.Visible = True
End If
If Me.LoneWorkerCaution = False Then
Me.Label202.Visible = False
End If
Me.TimerInterval = 300
Me.Label202.ForeColor = vbBlack
End Sub
Private Sub Form_Timer()
With Me.Label202
.ForeColor = (IIf(.ForeColor = vbRed, vbBlack, vbRed))
End With
End Sub
Everytime I click the yes/no check box to activate the warning message, VBA opens up with the message "Compile Error: Method or Data Member Not Found".
What does this message mean? What do I have to do (in Plain English please, I'm new at this!) to fix it?
Thanks.
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Nov 4, 2005
I have a couple of questions for someone who has a moment...
I'm a recruiter for the Marines and have been tasked with creating a way of tracking "sales" and "returns". I think I need 17 seperate tables (12 months, 4 qtrs and 1 annual) to store the data. How would I update the names and locations of each recruiter from one form? I apologize if this is a newby question, i tried to search but couldn't find anything that helped me.
In case it helps the sales would be in 10 differant categories and returns in 2.
Thanks in advance
Jim
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Nov 9, 2006
I have created a query to calculate the sub total, VAT and the total amount but when I run the query I get the message:
"You tried to execute a query that does not include the specified expression '[Price]*[Quantity]' as part of an aggregate function"
can someone help please?
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May 3, 2007
I am creating a very simple database,
It has 3 tables
People
Employment
Organisation
The people table contains:
surname
given name
email - primary key
phone number
course end year
Employment is the linking table it contains:
Role
start year
end year
employer email - foreign key same as email(above)
org_url - foreign key same as url (below
Organisation
orgname
add1
add2
add3
url - primary key
All I want to do is have three tables - enter a persons details in one form
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Dec 7, 2007
Ok I just cant get my head round this stuff!
I have created 2 tables
TBL_ObjectList contains data for objects in the night sky
e.g.
IDMessier_IDNGC_IDCommon_Name Type DistanceConstellation Apparent_Mag
1M1NGC 1952Crab NebulaSupernova remnant6.3Taurus9
TBL_Observations contains observing data where the Object field looks up the data in TBL_ObjectList
e.g.
ObservationIDObjectDateNotes
1M122/11/2007blah blah
I created a form FRM_Observations with a combo box to select the object e.g. M1 and it fills in the rest of the data for the object in the form.
My question is: How does this then relate to TBL_Observations?
When I switch to a new observation record the object selection stays at the one for the previous record.
I know this is probably basic stuff but I just cant see it.
Is there a simple online "how to" for this stuff? as I just cant seem to get to grips with it.
Many thanks for your patience :P
Paul
(No scripting knowledge)
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May 10, 2005
I’m after some database advice. It will probably be something simple I can’t see for the wool…
I’m putting together a database that describes specifis small area geographies (Scottish Census output areas). For small area there will be various training category variables with associated counts and a general cost for all training in that geography. On its own this isn’t really a trouble but the database will grow over time with the same data (more or less) appearing each year to add to the database. I have a master geographical index that is used to aggregate small area data to higher areas so I could :-
- have a series of year based tables linked through the small area field and queried on a year look up basis.
- store each years data into the same table as the last and use a year identified to separate the records
- add new fields for all variables for each year across one table although once the number of fields reach 255 or so it would fall to bits.
I think the third is the worst option but I really would be grateful if anyone had any thoughts you could share with me on the best design approach to take.
Any help gratefully received!
Thanks...
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Aug 11, 2006
Hello, ive done a bit of access before but ive got myself a bit confused on my next step.
I have a database of books that i loan out. I have a table containing the books instock. I want to be able to loan out book s and reserve books. The problem is whats the best way to do this? Should i have a form that allows me to click a button that takes the book out of the books instock list and adds it to the reserved list? The problem i see with this is when all the books had either been loaned or reserved then the books instock list would be empty and nobody could reserve anymore books which would be a vital floor. Does anyone have any ideas?
Thanks,
Marley.
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Oct 21, 2005
Hi
I'm trying to do something really simple here but I'm getting confused with the correct syntax.
I am trying to retrieve a list of data from 1 table (tblUsers) and 2 queries (spPFApprovedThreads, spPFApprovedEntries)
From spPFApprovedThreads I would like to retrieve 'Thread' and 'CreationDate', from spPFApprovedEntries I would like to retrieve the a Count of 'EntryID' for every 'ThreadID' and from tblUsers I would like to retrieve 'Username'.
Where tblUsers.UserID = spPFApprovedThreads.CreatorID and spPFApprovedEntries.ThreadID = spPFApprovedThreads.ThreadID
I have managed to do the following:
SELECT t.ThreadID, t.Thread,t.CreationDate, count(e.EntryID)
FROM spPFApprovedThreads AS t INNER JOIN spPFApprovedEntries AS e ON e.ThreadID=t.ThreadID
GROUP BY t.ThreadID
ORDER BY t.ThreadID;
but how do I add the Username from the tblUsers?
Many thanks for any time.
Shaun
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