Help Newbie Sort Out His DB
Jan 16, 2006
Hello all
Been looking at this forum for a few weeks and think it's great!!
Now for my first post :rolleyes:
We have a DB at work (attached) and it was put together by a consultant would you believe. Anyway I have been given the task to fix this. It now work i.e. it records what I want. The only problem is that it's written with more macros than i've ever seen.
I want some advice on the DB to make it function better. It is used to record how long a member of staff spend on a piece of work, apologies for the interface.
1. The user must first input a date , start date and end date into a table. Now the start date will always be a Monday and the end date a Sunday. Is there anyway to automate that process? i.e if a user goes in on a Monday the prevous weeks date is there but if the user went in before it would not , get the idea.
Anyway, please rip it to shreads and give me some advice
Thanks
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Mar 3, 2006
i made a report based on a query. when i run the query, my results are sorted by Job Time Ascending, like i want...
when i made my report i chose job id as the main group priority in the wizard..
now in my report it displays the jobs in ID ascending, rather than Job time ascending as my query says..
i dont want to re-do the report it took ages.. how can i fix this?
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Oct 16, 2006
Hi all,
I have a form in Access 2K that properly displays city, state and zip codes. As I type in each letter of a city's name into the combo box, I get the first city in the sorted list displayed (autofills). That's fine when there is only one zip code for a city, but when I enter "chic" for chicago I still get the first chicago zip code in my table.
It sure would be nice if I could do a "sort within a sort" so that if there were two or more records with the same city name then that whole group would drop down so I could choose one of the other zip codes. If this is doable, kindly point me to an example as I need all the help I can get.
Thanks in advance for any responses.
D
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Jan 9, 2005
I have a query that sorts players batting averages from highest to lowest. When I run the query just by itself it sorts it right however when I open the report based on that query it does not sort in descending order like I asked. What am I missing??
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Jun 24, 2005
Great forum!! Hope I someone on here can help me!
Here's the situation. I have a Database in Excel (~3000 rows & 7 Columns)
The first Column has numbers like this (3-10-34 or 223-7-45) the other columns have names, addresses and other stuff.
What I'm trying to do is to eliminate the use of huge binders. I want to have a Blank screen with only one input box where I can type a number and retrieve a specific row from my Database. Time saving.
Now, when I'm searching, I usually only have the first numbers before the dash (such as the 3 or the 223) not the other numbers. So I cannot input 3-10-34 for instance. I can only put 3...:confused:
I've already imported it to Access and it works fine but have no idea how to do what I just described!
Thanks for the input!!
A very very green access user! :o
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Oct 19, 2005
Hello
sorry if this question is answered somewhere else i did check through the forum a bit first
anyway to the question
is there a way in access 2003 so when i change a value in one table it creates a new record in another table
example
i have a table called tickets and one called fixes, when i change a value in a record in the tickets table i want a new record in the fixes table to be created for me
any help would be great
ADAM
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Nov 3, 2005
Hi there,
I am not sure if i am supposed to post in this section......
--------------------------------
Using Access 2003.
I am very new to Access and have started off very well building my first project..
My help is that i would like a macro button to delete a record once you have put in to the database if that is possible also i would like a save button if that is possible...
I have put a Tab Contol on and want to change the backgound but i can't see on the properties box to change this. Is there a piece of code that allow me to do so...
Hope some one can help
Emailjunky
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Nov 3, 2005
Hi There All,
I am still very new to Access 2003 and have started off very well..
Just a few help please:
Help 1. I need a macro button that will allow me to delete a record from the database via a form.
Help 2. I need a macro button to save the database if that is possible via a form.
Help 3. I have a Tab Control on my form and i want to change the background of the Tab Control but can't find it on the properties is there a piece of code i can put in to VB which will do this for me or is there another way.
Hope someone can help
Emailjunky
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Aug 17, 2006
hello guys i m very new to access and i need some help!
if i had a form that contains a field like salary and i need to add all the salaries from all the records into one total salary how can i do it?
plz take into consideration that i m totally new and dumb:p in access
thank you
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Feb 8, 2007
Alright here is what I am trying to accomplish. I have A, and B. Then I have 6 different tables that relate to the six different things B could be and contain all sorts of other information.
What I want is to make a form that lets you type in A, and B. Then the correct table/form for the respective B will pop in to the subform area. Then as soon as you select or type in a new A and B, the subform will change, or stay the same if the B has not changed, but a new record will have started.
"A" is just an ID... something like AA001, AA002, etc.
"B" is the stage each ID is at... like beginning, middle, end, etc.
Sorry if it is a bit confusing, I am willing to explain any details that could help. I consider myself a somewhat advanced Access user, but this just stumps me for some reason.
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Aug 1, 2007
Hello all,
Im looking to create a frontend and backend for a Dojo (Martial arts center).
Basically, it will log in people(record their training time, by day not hour) either by Number or name.
Secondly, I want to be able to have all these fields seen by the admin:
Dojo Number
Date Joined
Last Name
First Name
Male/Female
Address
City
Zip
Home Phone
Work Phone
E-mail
Birthday
Occupation
Adult/teen/child
Rank
Active/ Inactive status
Martial Art Exp.
Staff Y/N
ASNJ Dues Info
USAF Dues Info
USAF Membership Number
Misc. Notes
So the backend/ admin would be able to update this field and keep records up to date.
There would be around 800 entries/people, and only one admin accessing the db at any time. The frontend would be used to log in..
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Nov 21, 2007
Hi,
Can some kind soul help with pointing me in the right direction to a problem below?
In my database (property database), I have some old properties which are now sold. There are relationships between property, rent received, billing, lessees, etc. I want to be able to keep the details of the 'sold' properties.(i.e., who owned it, what they paid in the past, when they paid etc. in case I need it, but don't want it shown any longer on the main working database). I want to be able to delete the properties that are sold from the main table. Any ideas how I go about this? Hope I've explained myself ok.
Thanks
HMC
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Nov 27, 2007
I have recently created a database which exports a daily report in Excel. The problem I am having is that the reports are sent out in Excel 95 which cannot be opened by Blackberry. We used to create this report from an excel database and send it out but it went out in excel 97 format which was readable. As a complete "Access" novice I am at a loss on how to cure this problem short of copying the excel 95 report which we create automatically and cutting and pasting into excel 97.
Over to the experts.
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Feb 13, 2008
Hi All,
great forum here, loads of help and really busy :D
im very new to acces and have never used it before, however i have been using excel and VB for a while.
Ive been given a large table with about 5 fields in it and 40k + lines of data (!)
I need to write some kind of program/query, where i can input some txt and it will then lookup all the data that relates to that input txt.
Eg.
Car Tom Red
Car Tom Blue
Bus Dave Red
Bike Tom Pink
If i did a seach on "Tom" it would then give me the 1st, 2nd and 4th lines (all the info in that whole line)
If i did a search on "Red" it would give me the 1st and 3rd lines?
Im sure this is very simple, so any help would be great :)
Also, really sorry if this is in the wrong location, please move if so!
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Apr 23, 2005
Very much a novice here
What im trying to accomplish is so simple its silly, but i cant figure it out for the life of me
I have a field id like to restrict entries to the words Buyer and Seller, and i'd like it so that in the form, if the user hits the letter B, Buyer fills in and if S seller fills in ...
What can i do in the table to accomplish this?
Thanks so much
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Oct 6, 2005
Hi, I have used access in the past but very little. I need help setting up a table that I can make relationships to another table. Here's what I need.
I need a table(s) that I can log samples of medications into. It needs to have a drug name, dose, lot #, expiration date, and #of samples. As we get samples, these will be logged into here via a form made from the table (I've already done this exactly as stated). I will need to be able to get a total from the number of a certain dose of medication i.e. amoxicillin 500mg (all of the lot numbers added together).
Now, another table(s) needs to have samples signed out. It needs to include pt. name (first and last), date, drug, dose, lot #, exp. date, #of samples, ordering practitioner, and clinic. What I want to happen is when I sign out the Amox 500mg #30 with a specific lot #, it will remove the number from that specific lot # in the inventory table and reduce the number of Amox 500 total (all lot #s).
Does this sound too complicated. I tried to set up one table for the sign out process, but suspect it's too many variables. The primary key I was thinking would be the lot # but i need to be able to use it more than once if I get 100 samples and only use 30 at a time.
Would someone be willing to offer some advice!!!?? Thanks, Robin.
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Jun 3, 2006
I made a simple Table with a couple of fields.Each record shows what a job needs to be done ...Now I'd like to add
simple checkbox and each time I would check this box (that would mean that job has been done) Access would automatically delete or hide that record.
Thank you
Also could you point me to good tutorials?Thanks a lot
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Dec 6, 2005
Hello everyone:
I've created a simple access database for my deparment, that I want other departments to be able to query data from. I don't want them to have to open the entire database each time they pull data, because I'm afraid they'd become confused by the program.
The company seems much more comfortable with excel files, and I've been trying to use an Excel-based query to display selected information. The problem is this: Nobody can update their excel queries, because only my department has full access to the .mdb file that the data is stored in. Everyone else has read-only access to the file and the folder it's located in, so they are unable to run an update.
Is there a good workaround for this? I feel like I'm overlooking something incredibly simple.
Ideally, I'd like to create an .xls file with the necessary queries in it, and then just email that file around, allowing other users to just save the file to their desktop and open it/update it when they need to check on something. Other methods of accomplishing the same thing are welcome too, but that's what I'm going for right now.
Thanks!
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Mar 6, 2006
I need help. Now I've written a post so that some one could help retrieve current information and they told me to use Dmax. Great but I don't know how to use Dmax. Basically I need step by step instructions.
This is an example of what my table looks like:
Date of Order --Product--- UNIT COST
20-May-05----- XYZM---- $8.87
20-Jun-05------ XYZM ----$9.39
21-Jul-05 ------XYZM -----$9.24
19-Mar-05----- ACE ------$7.85
20-May-05 ----ACE------- $7.89
20-Jun-05 ----ACE-------- $8.01
21-Jul-05 -----ACE------- $8.13
22-Jul-05------ACE ------$8.05
What I need is a report that will show me the last ordered price of the product.
Date of Order --Product-- UNIT COST
21-Jul-05------ XYZM ---$9.24
22-Jul-05 ------ACE ----$8.05
How do I get a query that will allow me to retrieve this information? I'm still in training and need step by step intructions. Please Help!!!!
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Mar 10, 2006
Hi,
I am new to microsoft access. I am trying to develop a data base that will store data as well as return means and SEMs. I have multiple parameters entered into an access table. The fields are Group Number, MAP, AP, and KV. I have a query to return the averages for each group, but i am having trouble making a query to return the SEM. the formula for SEM is
SEM = Standard Deviation / (Count ^ (1/2))
This should be easy because access will return Stdev and Count, but when I try and enter the formula into expression builder, all hell breaks loose. Any advice would be greatly appreciated.
Cheers,
DH:confused:
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Aug 30, 2005
Good Afternoon,
I am having a little trouble creating a database. I am using Access 97 if that helps.
I have created two tables the first table is a list of brokers (Brokers) with the following columns: - User Name, Contact Name and Broker Name. The second table (Main) is where I would like to store all of my records for each call recieved.
What I would like to be able to do is on the main form is to have a combo box for the user Name and then to have two other text boxes to auto populate the Contact name and the Broker Name once the User Name has been entered. Then all 3 fields will store the information in the Main table. Hopefully this all makes sense. I have been trying to use the help within Access but to no avail!.
Any help or assistance would be great.
Thanks in Advance.
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Mar 16, 2008
ok first i am new to access and databases so bare with me.
i need to create a table that holds 6 doctors and 4 nurses appointments that start at 9 0clock last 20 mins finish at 5.oclock. (this bit i can do)
i need to use this over and over again so each day there is a new appointment table
how do i date the table and get it to change everyday and clear ready for the new day
can i do this???
or do i need to create a new table every day??
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Apr 12, 2006
Hi
I am trying to create an access database so that eventually i can get people to enter data in form view so it is easier.
Here is what i am trying to acheive, but after trying several different things have completely confused myself!
I need to collect serial numbers from 2 pieces of equipment on each counter (between 1 and 20 counters per store) in about 300 different stores.
I have all the store data (branch number and name and how many counters in each).
I would like to eventually have a form where person inputs branch number, it then displays the name and only the fields for the serial numbers for how many there are in that store.
For example
If store 1234 is called London and has 10 counters, i want them to input the branch number, London then comes up automatically. And it will only let you input 20 serial numbers (2 per counter).
Any help would be extremely grateful!!!!!!!!!
Thanks
Missd
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May 27, 2006
I made a simple Table with a couple of fields.Each record shows what a job needs to be done ...Now I'd like to add
simple checkbox and each time I would check this box (that would mean that job has been done) Access would automatically delete that record.
Thank you
Also could you point me to good tutorials?Thanks a lot
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May 29, 2006
Hi, i'm creating a sort of ghetto database for my summer job at the hospital.
I currently have a patient ID form and i want to add things like diagnosis, and contact ID to a sub form of the patient ID
Patient is linked to the contact table via many to one relationship and by an attribute known as MRN number. If I said contact table to be a subform of a patient form, will the primary key(mrn number) be automatically assumed to be the foreign key of all data entered on the subform?
Next question. I have my contact table set up as follows(in columns)
ContactID | MRN |ContactType | ContactInfo
where ContactID is the autonumber primary key, MRN the foreign key from the patient primary key, contact type is an integer that refers to the type of contact(address, phone etc) and contact info the actual info (ie a ContactType of 1 for address will have in contactInfo column, 46 cherry lane and contactType of 4 for phone will have contactInfo 555-555-5555)
how do I set multiple fields on my sub form such that each field automatically assumes a certain ContactType ie here's my form
Label: Address Field: where anything i type will be entereed into contactInfo with an automatic ContactType of 1 for address
Any help would be greatly appreciated thanks.
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Jul 31, 2006
I would like to make my cursor automatically go to field 1 of my form upon entry, I would also like to know how to enter data on a form without it copying to all records. I want the data to stay on the current record only. Could some please assist me with this. I got Access for dummies, but its not helping.
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