Help With A Subform Filter
Aug 8, 2005
I am relitively new to access but I am learning ;)
I am creating a database that will hold details of hand held scanners that are sent out to various customers. This records the product and serial number etc. I have got the products and supplier tabs that I have specified on the 1st form "end_user" working fine and put in some basic error checking such as locking fields.
The orders form is to show all the orders that were placed by a particular customer, refered to by "end_user_number (autonumber) primary key" and "end_user_description (Text)"
I can now add orders to the database fine and have managed to get the subform to refresh and show details of the newly added order by tagging the requery command onto the end of the save button, so the record gets saved and then the subform refreshed.
The problem: I just cannot figure what I am doing wrong! The subform in order history displays all the orders from all the users where I want to filter the orders that the current end_user_number is related to. I have tried using the child filter and master filter with no luck and am trying to code a VB line to filter instead (currently a temporary command button on the ordershistory subform) but I am not sure of the syntax. Any ideas greatfully recieved!
:)
Code Attached
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Feb 2, 2015
Main form frmSiteDetails
frmRooms (subform) holds Room information for the rooms on each floor. This form has LinkMasterField [SlaveFloorsID] and LinkChildFields [FloorsID]
frmFloors subform holds floor information for each floor in a property. This form has LinkMaster [SiteID] and LinkChildFields [SiteID]
Both these forms sit on a Tab Control (TabCtl57) and do work properly.
What I would like to do is to also have a Combo to pick a floor number from frmFloors and filter frmRooms. Both these forms have FloorsID fields. This would save a user having to go back to frmFloors to pick a different floor and then go back to frmRooms to view the room data for the new chosen floor.
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Aug 22, 2005
How do you filter the subform so that it only returns data regarding the current week ending and no data before this date.
Many thanks,
Andy :confused:
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May 10, 2005
I have a unbound form with a bound datasheet subform on. I want to be able to change the filter on the subform from the main form i.e. on the click of a command button.
The problem I am having is setting the filter on the subform from the main form using VB. The subform does not seem to show up in the forms collection.
Any help would be much appreciated.
Thanks
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Oct 12, 2005
I ve searched these forums but cant for the life of me find the answer althought there are a lot of posts on combo box filters.
I have MainForm based on tblStaff. I have SubForm based on tblTimesheet.
They are linked by StaffID.
The user selects a Project from ProjectID in the Subform which is filtered to only show Projects assigned to that user. This is done by filtering the combo box by StaffID from the MainForm. Works no problem.
The problem i have is in the next combobox which displays the potential activities for the user. As there are about 80 potential activities i want to filter this based on the Project Role. There are only 5 project roles. I can refer to the project role in either the SubForm query or the ProjectID combobox query but it doesnt work.
I hope this is coherent. Could anyone suggest some code or query parameters for this!?? I'm not an idiot but im beginning to wonder.
Thanks in advance
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Jan 19, 2006
Hi all,
i have a subform as part of a larger form used for entering grades.
the form references a table with grades for all terms, im trying to get the form to just display the grades for this term which is identified by a field: ExamId = JsGrades2 using the filter option in the properties box for the form.
I dont have a filter applied to the main form and ive tried putting the filter on the table instead but either way doesn't work.
i could do a query and reference the table but would like to know why i cant the get the filter field to work.
cheers
greg
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Mar 9, 2006
I have a form with a combo box on it.
I want to use the combo box to query a subform.
So basically when you click on the record in the combo box it will filter the subform based on the selection.
Is there is a simple way or do I need to be more specific about the requirements ?
Any help would be greatly appreciated.
Domble
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Apr 7, 2014
I am trying to apply a filter to a subform using the text filter Like "*text*" by setting up a dynamic SQL query for the subform, see code. The issue I have is that the SQL doesn't seem to apply to the form because it isn't filtering the form.
Code:
If Not IsNull(Me.ID) Then
pubRecCountPubs = 0
Dim strSQL, strSelectText, strWhereText, strOrderText, strFilterText, strAuthorText As String
[Code]....
I have this working fine in a 2010 database using the DoCmd.ApplyFilter method, but need to set up a similar database using 2003 and DoCmd.ApplyFilter doesn't work with subforms and I can't figure out why this code isn't working.
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Mar 20, 2014
I have a subform inside of a form. The form has info about an entire group of parts and the subform contains a list of all the parts in that group. What I want to do is just filter out the parts in the subform whenever the form/subform loads which do not have a 'deleted' checkbox checked. (No parts in the database get deleted; if someone deletes a part I just want it to add a true to the 'deleted' flag field for the part and then that part doesnt show up in regular part lists anymore).
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Aug 8, 2005
platform : access (adp) / sql server
Problem : form filter not executing in subforms
When I goto one of my subforms I can activate the form filter.
When executing the form filter no records show up, it just keeps showing my criteria. When disactivating the form filter I receive an error message telling that my view must be misspelled (it's about spaces). My view is called Vw_people , as a record source it works fine so it can't be misspelled.
Is the problem the adp connection or the subform? I don't know
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Nov 16, 2005
I have a main form that contains basic project information, and one of many subforms that contains project manager and contract information. (forms and subs linked by project ID) My project managers want to have the ability to only show project records that are theirs. I can make a filter based on any field in the main form without a problem using code like below.
Dim strFilter As String
strFilter = "ILFID Like '*FME*'"
Me.Filter = strFilter
Me.FilterOn = True
How do I write a filter to reference the project manager field in a subform that will actually filter the main form and subform records?
Thanks!
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Dec 13, 2005
Hello everyone!
I think I am asking the impossible, but can't think why it can't be done!
Here's the dilema:
I am working with an unbound form to search a Mobile Register.
On the form I have an unbound combo box which looks up User details from a table (LKP_User).
When I select a user, I want the subform below to filter all the details for that user and show me which mobiles they have.
PROBLEM:
Combo Box has 3 fields, User_ID, User, Dept_ID. User_ID is bound column but not displayed in combo (only User) is displayed.
I need to link the User_ID with the User_ID on the subform, but don't know how to tell it to look at column 1 of the combo box.
Can anyone point me in the right direction? Do I need some fancy code to get this to work?
Cheers in anticipation
NKA
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Aug 17, 2006
THis has to be an easy issue.
I have a subform that in the on curren event i passes the ClassId out to my main for in an unbound text box
Forms![Student]![ClassID] = Me![ClassID]
I know this part works
I then have a command button that should pass ClassID to a report so that it can be filtered. Here is the on_click code
Private Sub cmdReprintAccom_Click()
On Error GoTo Err_cmdReprintAccom_Click
Dim stDocName As String
Dim strReptCriteria As String
strReptCriteria = ClassID
stDocName = "Forms - Accomodations"
DoCmd.OpenReport stDocName, acViewPreview, , _
"[ClassID] = '" & strReptCriteria & "'"
My problem is that I keep getting a type mismatch error. I know that it is because CLassID is a number and it is getting passed as a string i just can't figure out the syntax to the highlighted code.
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Aug 18, 2006
I am running into a problem with just one form in my database. I was getting the error 'Can't build a link between unbound forms'. After searching here and elsewhere the solution is/might be to type the linked fields into the child and master proprty fields. However when I do that I still can't get this form to work. Would anybody please take a look at the file attached - I trimmed it down to two tables with a few records and a form/subform.
I want to make a selection in the combo box and have the filtered results displayed on the form below - simple and I have done the same thing in the database elsewhere but I just can't see why it won't work here.
Thanks
Steve
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Feb 2, 2015
I'm filtering a sub form in datasheet using an option group frame, and the on click does exactly what I want it to do.However, Once I'm done filtering, I can either set the filter to all ...
Code:
Case 1
Forms!frmmain!frmtoplinelist.form.FilterOn= False
Or click a Button "Remove Filter"
Code:
Private Sub btnClear_Click()
Me.frmTopLineList.Form.FilterOn = False
End Sub
(I've tried both references to the subform too... "Me." and "forms!etc. However, the subform filter isn't switching off.
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Jun 26, 2013
I have a CRM database which also handles billing for my company. I have an Order Form which displays info from the Orders table, and also various subforms from related tables (Order Details, Payments, Collection Notes). The Payments table has a One to One relationship to the Orders table and the two are linked by the Key Field Order ID.
Here is the problem, if I open the Order Form and navigate to any record the correct payment information is displayed. However if I use a Filter on the Order table the Payment information disappears and only a blank payment form displays - making it appear that a payment has not been made. If I remove the filter the payment information is still gone until I close the form and reopen it. Also, this does NOT happen to my other subforms (ie Order Details) - note that the other subforms are for tables with a One to Many relationship.I have tried basing the subform on the actual table Payments and also on a query of the payments table.
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Sep 28, 2012
I need to filter a subform based on the values on the mainform.
Criteria are Multiple. The idea is to show the user the records that are already existing in the table.
First two criteria works, stuck with the third one
I.Criteria - Creative(text type)
Private Sub Creative_AfterUpdate()
Me.frmCommercialWithDetails_subform.Form.Filter = _
"Creative ='" & Creative & "'"
Me.frmCommercialWithDetails_subform.Form.FilterOn = True
End Sub
[Code] ....
Also, how to split the code into two lines
"Creative ='" & Creative & "' And Act_ID = " & Act_ID
when broken into:
"Creative ='" & Creative & "' _
And Act_ID = " & Act_ID
is automatically saved as:
"Creative ='" & Creative & "'" _
And Act_ID = " & Act_ID " and this generates an error on execution.
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Jun 14, 2013
I have a subform in a form that displays all members of staffs Name and employee no. I am trying to find a way to search the subform on the main form it's on using textboxes to filter data, here is the code I have that searches the employee no.
Code:
Private Sub Command178_Click()
Dim dbs As Database
Dim qdf As QueryDef
Dim sqlstr As String
Dim sqlstrwhat As String
Set dbs = CurrentDb
[code]....
I do not get any errors and I haver used the same code structure for other subform filters but when I search for an existing employee no. the subform only displays a blank record with the employee no. 1?
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Feb 25, 2015
I am trying to apply a filter to a subform.I have three tables as follows:
ITEM (primary key Item ID) (AutoNumber)
CREATOR (Primary key Creator ID) (AutoNumber)
ITEM CREATOR (junction table) (primary key Item ID and Creator ID)
ITEM has a one to many relationship with ITEM CREATOR.
CREATOR has a one to many relationship with ITEM CREATOR.
I have added a subform to the data entry form for ITEM. The fields in the subform are the fields in the ITEM CREATOR table, i.e. Item ID and Creator ID. The purpose of the subform is to link an Item to a Creator and populate the ITEM CREATOR table.These are the subform properties:
Record Source: Item Creator subform
Link Master Fields: Item ID
Link Child Fields: Item ID
The subform contains a combo box for Creator ID. These are the properties.
Control Source: Creator ID
Row Source: Item Creator Subform query
Bound Column: 1
Column Count: 9
When a user clicks on the combo box drop-down, the first 9 fields in the CREATOR table are displayed. The purpose of this is to give the user more information when linking ITEM to CREATOR, so that the correct Creator ID is chosen and the Item is linked to the correct Creator. Two of these fields are Creator Surname and Corporate Creator.
The issue is that CREATOR now contains over 2500 records. When trying to link an Item to a Creator the drop-down list that appears when the Creator ID combo box is clicked is very long and the user is potentially faced with a long time spent scrolling the list. I would like to filter the drop-down list by Creator Surname so that the user enters a surname and only the Creator IDs for the Creators that have that surname appear in the list.
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Jan 14, 2014
I do review SQL sometimes to check what's going on. Access has been a steep learning curve, but my understanding of queries and relationships improved a lot recently.Some of the finer points of forms are just giving me frustration. My form related knowledge probably lags behind my data/table/relationship/query related knowledge. Its probably simple, but as you know these things are not too intuitive at first.
I have a query which (built on another query and some tables in turn) delivers exactly the data I want. I want that data to come up in my form (or datasheet subform actually) BUT, I want to be able to filter for PERSON.ID. I want the user to be able to use a combo-box to do that filtering.
OK then, main form, with unbound combo-box at the top. I assume it should be unbound because I don't want any data edited based on selections which are supposed to cause temporary filtering only (correct me if I'm wrong). For the Row Source I've used a qryWholeName. This query creates a WholeName for each person, and includes their PERSON.ID as well.
[URL]....I cannot see the example DB they have attached in the thread. Finally, my database is likely to be accessed by several people at once. Different users will want to be selecting and filtering for different people simultaneously.
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Jun 22, 2014
Was trying to use a button to apply a filter from a form to a subform
the subform (frmLogOverview_Subform) has a field call AttendedBy_FK and I wish to filter this from the main form (frmCallOverview)
how can I do it ?
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Aug 30, 2013
I am a VBA beginner and am using Allen Browne's method for filtering a field in a subform: URL....It works well except that I cannot seem to figure out how to order the results when the subform field is filtered. I want to order the results by CompanyName.Here is the code I am using for changing the record source from the main form to the subform:
Code:
Dim sSQL As String
If Me.cboFilterFavorites = Null Or Me.cboFilterFavorites = "In Business" Or Me.cboFilterFavorites = "Out of Business" Or Me.cboFilterFavorites = "Unsure" Then
If Me.RecordSource <> "qryCompanies" Then
Me.RecordSource = "qryCompanies"
End If
[code]...
I feel as if I have tried everything. I even changed the subform record source from a table to a query (qryCompanyTypes) so that I could add the CompanyName field and sort but to no avail. I have tried adding the CompanyName field to the SQL string but keep getting errors. I have tried simply using Order By in the SQL and still get errors.
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Jul 30, 2014
I'm trying to make it so I could filter a subform from the main form and it will hold those results and allow them to be edited in the subform without it refiltering it. I want it to still be able to update the table by whats edited in the subform, but I don't want it to "disappear" from the subform when the filtered "matching" criteria is changed on a record.
How could I go about accomplishing this?
Here is my code for the filter of my subform:
Private Sub Form_Load()
strFilter = "[Rep Number] = " & "RepNumberField" & _
" AND " & "[UserName] = " & "UserNameField" & ""
RepReassignmentSubform.Form.Filter = strFilter
RepReassignmentSubform.Form.FilterOn = True
End Sub
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Dec 10, 2013
I have a main form (Frm ViewModel) with a subform (Frm class_attributes) in datasheet-mode based on a Query.Frm ViewModel has two controls, a ComboBox Select Model (presents you with a list of data models ) and a ComboBox Select Class (presents you with a list of Classes selected from a class-table, based on the model-id derived from the Select Model ComboBox). The subform Frm class_attrbutes shows you all class attribute combinations based on the model-id derived from the Select Model ComboBox.After the initial selection of the classes and attributes, the subform Frm class_attribute can be filtered on class by the Select Class ComboBox.
As long as I just switch between models through the Select Model ComboBox, it all works fine. The subform Frm class_attributes is updated (Requery) correctly.The problems start when I filter the subform Frm class_attributes, either through VBA OR by using the GUI filter possibilities of the sub form itself.
Private Sub select_class_AfterUpdate()
[Forms]![Frm ViewModel]![Frm class_attributes].[Form].Filter = "class.object_name ='" & [Forms]![Frm ViewModel]![class_name] & "'"
[Forms]![Frm ViewModel]![Frm class_attributes].[Form].FilterOn = True
The filter works fine, but once youve used it:
- The filter stays active, even when turned off, so when you Requery the subform it reutrns results with the original filter.
- The filter is removed, but now the subform after requery keeps showing the selection of classes & attributes for the model_id where the filter was first set.
I tried all possible combinations of FilterOn = False and .Requery but it doesnt solve it. I tried reassigning the RecordSource but since the underlying SQL is extensive (a few joins) Access seems to have a problem with this
[Forms]![Frm ViewModel TST]![Frm class_attributes].RecordSource = "SELECT [class.hierarchy],
[class.object_name], [class.technical_name], [class.definition], [parent_class.object_name]
AS ParentClassName, [parent_class.level], [A.AttributeName], [A.AttributeTechnicalName],
[A.AttributeDefinition], [A.AttributeType], [A.AttributeTypeDescription] FROM [parent_class]
[Code] .....
I tried making the sub-form a bound form by manually linking the masterfield to the Select Class ComboBox..I played around with the On-Focus and OnCurrent-events
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Aug 14, 2014
I have a combo box located on one of my forms, that is getting its information from a field in a table.This table has all its records displayed in a subform. I would like the combo box to basically requery the subform to only show records where the name matches what is in the combo box.
It is basically a list of customers, so if I was to select Person1 in the combo box, I would only want to see records for Person1 in the subform.I would also need a way of clearing the search results, in order to get the subform to display all records again.
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Feb 28, 2014
I want to filter a subform (TrainingTopics Subform) by its category Field by double-clicking on the Category field in another subform (TrainingQry2 subform).
Here is the code I have but it doesn't work:
Private Sub Category_DblClick(Cancel As Integer
Forms![Employees Form]![TrainingTopics subform].Form.Filter = "Category = " & Me.Category & ""
Forms![Employees Form]![TrainingTopics subform].Form.FilterOn = True
End Sub
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