Help With Form Design (sorry, Time Pressure Has Led To A Relatively Simple Question)
Oct 6, 2004
Sorry about this but I have two forms in a split database, one for data entry, one for data editing. The underlying record source is a query pulling data from multiple tables which worked fine until we had to move the backend of the application. Now whenever anyone opens the data entry form (add mode only) there are no fields on the report for them to complete; they are confronted with a blank screen. The data editing one works fine, but this one cannot be put onto general access because only four people out of about 25 are allowed to edit the data.
Can anyone shed any light onto this problem.
Sorry to take up time.
mjc65
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Jan 9, 2006
Hi all, I havent' been around in a while (toddler, work, getting my BS degree and new baby coming in a week and a half) so I am hopefully not asking a previously posted question.
I'm suspecting my new work isn't accurately paying for the hours worked. I made a quick simple DB where I input my punch times in short time format. There's the typical In, Out for Lunch, In from Lunch, and Out. I've got it correctly adding the times so that it reports the total hours worked per day, though, in order for it to display correctly, that total is in short time as well.
The problem is, when I group a week together, as soon as the sum of the totals reaches 24 or more, it goes back to 0, as it's on the idea that there's only 24 hours in a day.
Hopefully, it's just a formatting issue or is there a function to convert the times (or just the sum) to number of hours?
Thanks and Happy New Year to all.
-Jim
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Feb 12, 2007
Hi, I was asked to help create a very simple Access DB for a small restaurant to help them keep track of inventory.
The only things that the owner wants to keep track of are:
1.Item Catalog
2.Date and Quantity of Item IN or OUT
3.Current # of Items
My problem here is that there are 5 Item categories, each with a relatively lost list of Items under each one.
1.Drinks
2.Ice Cream
3.Kitchen Supplies
4.Grocery
5.Etc.
Will it be advisable for me to create an Item Catalog TABLE for each of the category instead of piling all the Items into just one Item Catalog TABLE?
The Designs I’m currently considering are:
A.)
TABLE SET 1 : Catalog of Items
Fields (ID, Name)
•TABLE Drinks
•TABLE Ice Cream
•TABLE Kitchen Supplies
•TABLE Grocery
•TABLE ETC
---------------------------------------------------
TABLE SET 2 : Movement IN/OUT of Items
Fields (Movement ID, Name, Date, IN-Amount, OUT-Amount)
•TABLE Drinks
•TABLE Ice Cream
•TABLE Kitchen Supplies
•TABLE Grocery
•TABLE ETC
B.)
TABLE 1: Catalog of Items
Fields (ID, Category, Name)
TABLE 2: Movement IN/OUT of Items
Fields (Movement ID, Name, Category, Date, IN-Amount, OUT-Amount)
I’m really more inclined to choice A because I just re-learned Access last month and will be creating my first serious database just now. I don’t want to choose a more complex table structure (choice B) that might cause problems with the DB later (as it will really be used to keep track of real-life inventory and might screw up their operations if it goes haywire). Is Design A viable? Or flawed?
Another question I have is with the structure of the Movement – IN/OUT table. Is this workable? My thought is just to let the user enter something like:
Drink [date] [IN] [OUT]
Coke [date] [2] [0]
Coke [date] [0] [1]
In the database, then compute current Quantity of the Item using a query (Sum[IN] – Sum[OUT]) . Will this work? I’m a bit apprehensive with this because I’m thinking I should have another TABLE that will store the actual inventory Quantity instead of the Quantity just being computed through query. But doing another TABLE for Quantity does complicate stuff a lot since it will have to determine which Quantity value gets added to or subtracted from based on many criteria. Will it be OK just to use the query to compute Quantity left?
Thank you so much for any help on this!
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Apr 30, 2008
New to Access, and having a heck of a time learning it...or rather learning how to correctly design databases.
All my expertise is with Excel. I'm creating a project where I use Excel to parse a non comma delimited text file, then feed certain figures into an Access database. This is all through VBA.
It wasn't until yesterday that I realized I had a problem. There are two text files with data that makes up one complete record. With what I already have built, and with what I have tought myself (ADO w/ VBA wise) I tought the easiest solution would be to create two tables that will hold the data from each respective text file. This is what I'm working with:
A store has a department with 5 areas of measurement that is collected daily. One complete record would be like this:
Date | Store | Dept | Sales | Cust Count | Item Count | Avg Price | Mix
...and there are (right now) 3 stores and 15 departments that are watched in this project. What I came up with for a table design was this. Fields with an "!" prefix reflects primary keys.
Table1 (using data from txt file 1): !Date | !Store | !Dept | Sales | Mix
Table2 (using data from txt file 2): !Date | !Store | !Dept | Cust Count | Item Count | Avg Price
In each table, I have to have a compound primary key to make up what is a unique record. I just learned I could use a compound index and an autonumber as my primary key. Either way, I'm using the 3 primary keys in each table with a 1 to 1 relationship. This seems to work if I make a query.
Now, will the way I did it hold up? Is there a better, more correct way to do it?
Thank you for the time & help!
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Aug 20, 2005
Hello All,
At work we have a large and messy Contacts list so I decided to set one up using a database.
At present I have 3 tables:-
Companies (custID,companyname,address,etc)
People (nameID,firstname,middlename,lastname,custID)
Phones (phoneID,phonetype,areacode,number,?????)
My problem is this, Some of the phone nos belong to the individuals
and some belong to the company. If a person is replaced at a company I need to reasign the company phone nos to the new person whilst retaining the individuals and their personal phone nos. If a company is deleted I need to delete only the company phone nos. and if a person moves within the company I want the company nos to reasign to the new replacement but keep the personal nos of the individual. Now I see its going to be more complex than I thought.
Can anyone help me with the table layout and links. (nb this is only a simple database relating a person to a company without using departments etc.)
Its main use is to provide phone nos names and addresses quickly.
Many Thanks
Peter
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Sep 13, 2006
OK... what am I forgetting?
I have a linked SQL table with a Date/Time field called DATE. ALL I WANT TO DO is pluck all the records with a single date from that table.
Predictibly, the date field has values like this:
9/11/2006 12:40:46 PM
If in the MS-Access query I use criteria of #9/11/2006# I get other dates also. I have tried variations on Date() or DatePart but those either fail or don't work. Sheesh.
ULTIMATELY, I want to restrict records to a specific date, and then a certain hour of that date, so if you can include this bit of additional logic in your response, that'd be great too. Note: I am trying to structure a query, not write code.
Thanks!
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Nov 8, 2013
I have a database that stores information for lab testing. Each time a tech does a "step" in the test process he logs it in the table, using an input form. There are different categories, for example preparation, testing, analysis, etc, and each of those steps take time. I have the form autopopulate the date and time with NOW() evertime the form is updated. What i want to do is calculate the time it takes to do each in days. I can easily get how many days it was from now since they logged the test, =NOW()-TestDateTime. What I want to do is get the number of days it took to do each step, ie the number of days between each event. Is there a way to do this?
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Oct 6, 2014
I have had to use my first crosstab queries.
I now understand that when opening and saving crosstab queries Access (2010) runs that query to ascertain the column names. Unless you hard-code them. Running the query takes at least 20 minutes.
I have hard-coded where I can, but one report takes arbitrary dates so I can't hard-code them.
I believe that turning off AutoCorrect might make a difference to whether the query runs - but I don't want to turn it off.
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Dec 27, 2014
When I'm applying a sort and filter in a form, Access is updating the Filter and Order By properties of the form, so that it is possible to re-use in conjunction with Filter on Load and Order By on Load properties. However, a consequence of this is that when the form is closed, it prompts the user whether they want to save the design of the form. I want to circumvent this as I don't want to re-use the sort and filter and I don't want to be prompted to save the design of the form.
Although I can circumvent this by closing the form using a method that doesn't prompt for saving, the additional complication here is that the form in question is in the Navigation subform of a Navigation Control. Hence when I click on a another Navigation button, it (not me) closes my current form and hence prompts me whether I want to save the design of the form (if I have been sorting and/or filtering). I can't see how to circumvent this and the prompting is resulting in unacceptable usability.
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Jun 2, 2014
Basically I need to design form that looks very similar to either Split Form or Subform. I have attached a print screen of what I roughly need. The form is split into two parts. In the first/top part there are some List Box/Date fields that act as filters to the bottom form, so the bottom form displays only records that match values in red. The second part of the top form has some field that require input from user and then these records are added to the bottom form. I was trying to use both Split Form and Subform and none of it is working,I have attached an example of database and this form would be based on data from Query1.
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Aug 17, 2006
Hello buddies :D, do you have any idea how to make this work?
To select data that falls within this criteria of date range between cboDate and cboDate2 (fields on my form). The date in [tblJobDetails]![timeIn] come in this format "08/17/06 10:24 AM", but the cboDate/cboDate2 (takes in date only e.g 08/17/06) what i am after is to evaluate specific hard coded time in addition to the date entered, i.e. even tho, i haven't entered time on the cboDate/cboDate2, I want specific time hard coded where e.g If i select a date range of 08/17/06 and 08/18/06 on my cboDate and cboDate2 it should really be evaluating: 08/17/06 8:00 AM to 08/18/06 8:00 AM.
This is the criteria i curentlly have on my query in design view tha works perfect in selecting date only.
([tblJobDetails]![timeIn]>=[Forms]![frmPendingJobs]![cboDate] Or [tblJobDetails]![timeIn]>=[Forms]![frmPendingJobs]![cboDate] Is Null) And ([tblJobDetails]![timeIn]<=[Forms]![frmPendingJobs]![cboDate2] Or [tblJobDetails]![timeIn]<=[Forms]![frmPendingJobs]![cboDate2] Is Null)
How can I incorporate 8:00am to 8:00am into my cboDate and cboDate2. What can i do to make this happen? Your kindness will be greatly appreciated http://www.naijaryders.com/forums/images/smilies/thankyou.gif
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May 18, 2007
I have a sub form in DataSheet view and I would like to lock the design so that the User should not change the layout
Even when I set the property of the Datasheet “Allow Design Changes: Design View Only” users are able to unhide the hidden columns and they can also change the size of the column by dragging the column end line
Does any one know how to lock the design of datasheet ( I am using this sub form datasheet for data entry but do not want users to change the layout)
Thanks
Rahul
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Oct 26, 2005
hey,
i have a form that keeps a record of my telephone enquieries at work..
i want to place a button on this form so that, whenever i have successfully dealt with a call, i can click this button and the record will go to a NEW "Logged Calls" form...
how can i achieve this?
p.s i am very new to programming etc...
thanks in advance!
johnny
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Sep 21, 2005
I have set up a form that picks up reports from my database.
The structure of this form is:
Select Company Code Unbound
Select Report Drop down list of reports linked
Year and Period
*** The company code refers to 5 different company codes.
The report is then linked to a select query. Criteria has been written into company code field:
Company code
[Forms]![frmMissingClientCodes]![cmpcode]
If I select company code then a report and then type in my year and period on the form I receive a parameter box which asks me to enter company code.
Does anyone know why this is occuring and to prevent this?
Thanks
Paul
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Apr 9, 2005
can somebody help with my forms please,
check them out and let me know of any improvments to be made.
PASSWORD IS THE USER NAME!!!
SAMPLE IS IN ACCESS 2002 VERSION.
Thanks
Dean
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Apr 10, 2005
Just wondering if any one can help. Ive create a table of parts, and each part has a home line. Now the problem is each home line has different characheristics. So im wondering is there a piece of code that will prompt the user to enter a part number (through a query I know!) and then depending on the Line number open up a form that will have the predefined charcateristics.
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Nov 14, 2005
Hi, I was wondering if I could display the information in a table in a list style on a form that wil appear at startup!
Hope you can help, Tobi ;)
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Dec 29, 2004
Hi, i am hoping someone can help with designing a form for this structure or even have suggestions on changing my design. A nutritionist has 3 types of people (whom she sees seperately from one another) on a regular basis, they are clients, doctors and business contacts. She wants all 3 types of people in the database and want to track appoitnments with them. She has many doctors, clients and so forth. I created tblPerson so a person can be all 3 roles if they wanted to. I was informed that she has some doctors that are clients. But i am stuck wwith creating a form for this design. I want to be able to have a combobox so i can look up and fill the information based on my selection, but for the main table(tblPerson) i only have the name and gender, nothing else that is unique to identify a person, so i am out of luck if 2 people have the same name. As you can see the main table has an autonumber primary key the has a 1 to 1 relationship with the 3 role tables. If anyone has suggestions, let me know. Thank you very much. This is what my design looks like.
tblPerson
fldPersID, autonumber, PK
fldFirstN, text
fldMidN, text
fldLastN, text
fldGender
tblDoctors
fldPersID, Long, FK
ClinicID, FK
Specialty
Email
etc
tblClients
fldPersID, Long, FK
DOB,
MaritalStatus,
Occupation,
HomeAddress,
etc
tblContacts
fldPersID, Long, FK
BusinessAddress,
Website,
Description
etc
tblMeetings
fldMtgID, Autonumber, PK
fldMtgTime, Date/Time
fldMtgEnd, Date/Time
fldMtgLoc, text
etc.
tblAttendees
fldMtgID, Long, FK
fldPersID, Long, FK
fldReason
Joso
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Mar 29, 2006
Please help me in designing my form. I have an application that I need to design the form around. i have set up my tables and relationships. I want to have a main form with subforms. I need a push in the right direction. I can't attach my app nor my db for you to view, since they are too large though.
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Mar 31, 2006
Hello:
I have a main form and a large sub form that covers alot of the main form fields. My question is when I'm in design mode, the sub form blocks the fields I need to edit. I've tried setting the sub form "sent to rear" and the fields "sent to front", but this does not seem to solve the problem. So I end up dragging the sub form
off to no-mans land and then place it back. Is there way to say hide the sub form in design view and then unhide it.
Thank you
dmh
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Jun 27, 2005
When user submits record on form, by pushing the arrow to move forward to new form, or back to previous ones, I would like to ensure that they have met a specific criteria in some fields.
How can I catch this without using VB Access? I can use VB Access, but would like to know how "normal" users would force form validation.
Much appreciation for lesson.
-Mike
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Sep 15, 2005
Hello
Im sure is is a simple problem but its driving me mad,
I have a form with 2 sub forms in it which are tabbed across the top of the form. When I open the form it displays everything fine accept it cuts off the two tabs at the top of the form and I have to use the the side scroll bar to view them. Small problem but not for people new to the database as they wont know they are there.
Thanks in advance
Daz
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Mar 5, 2006
Private Sub btnConfirm_Click()
On Error Resume Next
DoCmd.Close acForm, Me.Name
End Sub
Private Sub Form_Unload(Cancel As Integer)
Dim password As String
password = "closeme"
If enterpassword <> password Then
Cancel = -1
MsgBox "Incorrect password!", vbExclamation
End If
End Sub
It works except if I press the confirm button with no text entered into the box it'll act as if the password is correct, wheres the simple error?
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Dec 12, 2006
I have a table that contains a pricing list of two columns, one with the name and the other with the price, i have locked the name so it can not be changed therefore only letting the user change the price. Is there any way that you also stop the user sdding any more records to the form and therefore the table??
Thanks in advance...
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Nov 23, 2004
This is probably v. simple but is doin me head in.
I've got a form based on a query containing three figures (currency). I want a total box that will add the 3 up. On the query I've created a field called Total with the following:
Total:sum([Text1]+[Text2]+Text3])
When three figures are in it works fine. If one of the figures is not there it displays #Name. I could get the fields in the table to automatically display 0, but if a user deletes off the 0 I'm stuffed.
Where am I going wrong?
Recall.
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Jan 29, 2005
I am trying to create a form with close to 30 fields to be entered.
There are several fields that I would like to use a combo box for drop down options.
The key to this is to force people filling out the forms to select a valid entry.
My questions are:
1. With the Combo Box, how do I enter my selected information.
2. How do I point the information in my form to a new table so all of the information in the form can be stored in one centralized location.
Derrick
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