Help With Multiple Lookup Lists
Nov 9, 2004
Apologies - i'm a "rookie" at Access - but i have searched for a while now on the site for the answer to my question... I'm sure there is a simple solution somwhere here but i cant find it!
I am putting togther an venue database - with all the usual fields: Name, Address, Capacity etc... of which i have set up YES/NO, Free Text and Number fields. No problem!
I have also set up various lookup lists which work fine, apart form the venue "Suitability" lookup list.
The choices are:
Corporate
Private
Drinks Reception
Dry Hire
Music Event
Conference
Now, some venues may be suitable for SEVERAL of these uses - so how do i select multiple uses from this list as opposed to just one?
Many thanks in advance for your help - im learning fast! :rolleyes:
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Nov 3, 2006
Have simple continuous form to create a pick list. One combo field looks up products from a list of about 5000 items.
Even though the combo homes in as letters are typed there is still a lot of typing needed to identify the target product. This is because many products have the same 10 to 15 characters to start, then have different endings.
It would be great if in adding a new item the combo remembered what was typed in the previous entry, as the picklist is built alphabetically.
Any ideas
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May 16, 2013
I know experienced DB developers say never to use a lookup in a table for a foreign key and instead to use it on the form level. For this reason, I am going through my tables and removing lookups from the table level now.
But how do y'all feel about lookup value lists? (so the list is typed-in instead of looking up a table value)
If you think they shouldn't be used then what should I do instead? Should I make a table for the handful of values and link with a FK field?
Or is there a better way? I would rather not have to make a million tables for these short, stable value lists.
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Apr 2, 2008
OK, not sure how to search for this so I am just going to ask. I have two properties that send me excel sheets with the name of the employee, employee number, department, and title. What I would like to do is make this into one list. So just one table that would list these fields and maybe get a new field that marks what property that person works at.
Example
Jon Smith, 12345, admin, office ( this is from one list)
Jane Smith 54321, admin , office (this from the other list)
What I want it to look like (query)
Name, Emp #, title,department,property
Jon Smith, 12345,admin,office, prop1
Jane Smith,54321,admin,office, prop2
How would i go about doing this?
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Jan 21, 2014
I have been asked to make a report from my database listing property sites and listed things found with them. Ex. a property might have 3 houses and 2 cars on it. Whenever I make a report the best I can make are groups that look like:
Property 1
House A
Car a
Car b
Car c
House B
Car a
Car b
Car c
I need something that could group car and houses directly to property 1 rather than cars grouped to houses grouped to property.
Ex.
Property 1
House A
House B
Car a
Car b
Car c
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Oct 8, 2012
I am trying to put together a database that tracks individual clients and what products they selected for a finance company. I have setup the CLIENTS list but because each client will have different (and multiple) services I wanted to add the SERVICES list as a separate item and then link each product to the individuals that each record relates to. There may also be two clients on the one product so again it would be ideal if the product (i.e a Home Loan product) was setup in the SERVICES list, and then I could link One or Two clients to that individual mortgage record using their data which is stored in the CLIENTS list.
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Feb 6, 2007
Hi
Is there a way you could look up multiple number in a query were the column will be a series of numbers/calculations?
E.g.
I would want to look for 13001,13002,13003, in a column where there would be calculation such
13001 * 246
13001 * 269
13002 849
etc
etc
Any help would be much appreciated?
Thanks
Andrew
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Oct 26, 2005
I apologize if this has been adressed. I searched but did not find it. Partially I think because it won't let me use the word 'two' in the search. That's kinda important in this case.
I know how to make a lookup combo box. I used the wizard and copied and pasted the code, actually. What I need is the code to base the lookup from two combos.
For example, the records in my table contain information about different districts on certain dates.
I'd like to lookup the record that matches both the Report Date combo and the District combo.
Thanks in advance.
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Jun 5, 2013
I have a query that based on certain codes in a record does multiple joins to pull in other codes... I want the query (based on these pulled in codes) to do a lookup in another table to extract 1 field that has a description...
Can I do this in one query??? Do I need to do a Make Table to first pull in the codes and then do a second query with a DLookup based on those fields???
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Oct 21, 2012
I have a member table and donation table. For a donation, I'd like to lookup the last and first names from the member table. I set the lookup for the last name and can see bothe first and last names in the drop down list. When I pick, I get the last name in the DonationT but how to I pick up the first name? That is, how do I fill DonorFirstName in DonationT from the FirstName field in the MemberT?
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Apr 4, 2006
Hi,
Is there anyway to have a single field in a table which is populated via the use of a lookup onto another table, but allowing multiple value selection out of the lookup table and populating those into the field...
For example
Table 1 is customer details
Table 1 field 3 = areas of interest
Table 1 field 3 is populated via a lookup into Table 2 interests
Table 2 has 4 records
Sport
Household
Motoring
Family
I want to be able to select 1 or more of the Table 2 values and populate them into Table 1 Field 3....
Help my head hurts....
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Jul 24, 2015
I have a database with various tables containing information about students, timetabling, assignment submission dates and multiple tables with grades for various assessments. All grades are held as percentages.
In a large number of different queries / reports I want to output the grade as an item from verbose scale with 17 points (excellent first, high first etc.). I've set up a table called 17pointscale which contains fields called 17pointscale (with the verbose names), lowerlimit (number) and upperlimit (number).
I have a query in SQL (which works) to take the percentage grade from one of my grade tables AssessedWorkGrades.Grade and return the text on the 17 point scale.
SELECT AssessedWorkGrades.Grade, [17PointScale].[17PointScale]
FROM AssessedWorkGrades LEFT JOIN 17PointScale ON ([AssessedWorkGrades].[Grade]
>= [17PointScale].[LowerLimit]) AND ([AssessedWorkGrades].[Grade] <= [17PointScale].[UpperLimit]);
Is there any way of converting the SQL to a custom vba function which would enable me to use this as a lookup in a large number of queries.
I think that it should be possible to set up a function called ScaleGrade and in any query Expression: ScaleGrade(XXX) will take XXX and return the 17 point scale.
I think that AssessedWorkGrades.Grade needs to be replaced by a variable that is inputted on use of the function but am not sure how to accomplish this.
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Jun 24, 2014
I have two tables one with all the personnel (tblPersonnel) I'm tracking, another with different report names (tblReports).
For each report, there are different years that it's valid for.
On the reports table, I have three columns, ReportID, Report_Title, and Years_Valid
I'm using a lookup on the personnel table that stores the report name as the ReportID.
What I want to do is in a query use the Years_Valid column to automatically generate review dates bases on dates already in the database.
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May 23, 2012
I work for a Local Council and trying to streamline the DA process a bit by using Access. I have two tables.
tbl_Conditions which has ConditionID(PKey) and ConditionDescription Fields.
tbl_DA has the field DA (PKey) followed by numerous conditions for simplification let's assume I have only five conditions each with there own field. SC363, SC449, SC106, S105, SC32.
For each DA in tbl_DA I go through and if condition SC363 applies I input SC363 if it does not apply I input NO. This is repeated for other conditions.
Everything above this point I have working like a charm. However from here on in I am seriously struggling been stuck for two days with no success!!
I would then like to create a new table ready for merging into word. The table would be the following
tbl_DAMerge would have fields DA (Pkey), SC1ConditionDescription, SC2ConditionDescription....., SC5ConditionDescription.
The condition descriptions would be coming from tbl_Conditions the description would only be inputted if the condition applied otherwise it would be left blank.
I have tried Dlookup, and update queries with multiple joins but it always comes back doing something random.
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Jan 2, 2014
We have a form, which has a field linked to a "Recipients" table through a lookup. The field is bound to the recipient's name, but the lookup displays additional columns for user to identify the correct recipient in the case of duplicate names.
The "Payment" table's Recipient field only displays the recipient's name. So where duplicates occur, it's impossible to know which recipient is the correct one associated to a payment.
I would like to add an additional field to the "Payment" table called "RecipientIDNo". I need a way to auto-populate this field, based on the already existing Recipient field. Is this possible?
Why I just don't modify the recipient field on our payment form to be bound to the user ID number, there are two reasons.
(1) The field is linked to too many other reports and queries at this point. I believe it could cause an enormous amount of work to modify.
(2) the form likes to display whatever it is bound to. There may be a workaround for this, but I'm not aware of it and don't want the form displaying a number instead of a recipient name.
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Oct 19, 2013
I wanted to create a form where you can select multiple values from the table "years" and on a button it would open a query displaying all the records in "students" in those years selected.
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Oct 28, 2014
I have two tables, one table (1) hold three fields, one of those fields is the master key (index). The other table (2) has a field which I want to lookup from table 1, that part is working. In the combo box I get all three fields displayed as I make my selection. I want to copy the other two fields as text at the time the lookup index is selected. I do not what the fields to automatically update each time the table is displayed. I have looked at update macros, I've looked at VBA.
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Nov 16, 2013
I have a table like this below:
ProductID ProductName
1 AAA
2 BBB
3 CCC
I have a field in another table, like this:
RelatedProducts
AAA,CCC
AAA
AAA,BBB,CCC
I need a field in one of my queries that will return the related products field data like this:
RelatedProducts
1,3
1
1,2,3
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Jul 14, 2015
I am trying to create a lookup wizard to record the number of people who attend a regular event. I have a table recording the names, surnames and DOB of registered members and a number of other tables for regular events we hold. Previously people have been manually adding the names of attendees and of course there have been inconsistencies in the data. I want them to look up the names from the table of registered members. I have been using the lookup wizard, but it is only displaying the first name in a string. I need it to display id, first name, surname and DOB in a table. I also want to be able to type in the first letter and then pick from the list.
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Mar 23, 2015
My colleague has a multiple table database and uses lookups for some fields. The simple query was to extract 3 fields and display all records from those fields. The result of the query was that the selected fields were listed first followed by all other fields which are usually not displayed.
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Feb 11, 2015
In our Student Administration database, we have a Student Evaluation Report which prints a 1 page per student report in memo like format. The instructor had previously input rating numbers (4=Best, 1=Worst) for 9 categories for each student via a database form into the Evaluations Table.
Two other elements of the rating are an Attendance based on number of days absent and a Grade Point Average (GPA) calculated from the student's test scores. The instructor then prints and reviews the report with each student.
There is an Evaluations Parameter table which has the following fields:
Field
Description
ID
The autonum key field.
Class
eg., 2015-1
Evaluation Number
A single digit (eg., 1, 2). There may be more than 1 evaluation for each class.
EffectiveDate
The "as of" date of the evaluation.
There are then several other tables that are input to a query that will be the record source for the report:
Table
Purpose/Data
Students
Student Name, Class
Absence
Has a record for each student's absence with date and a 1 or .5 indicating a whole or half day absent.
Test Grades
Has a record with each student's test results with date and score.
Evaluations
Holds the rating score for each of the 9 rating categories.
The Student Evaluation report is launched from an unbound Reports menu form via a button. On the Reports menu form I wish to have controls for the user to select which evaluation to report on. The Absence and Test Grade information needs to include records that are <= the EffectiveDate in the Evaluation Parameter table. The Evaluations records need to match the Class and Evaluation Number in the Evaluations Parameter table.
I would like the user to be able to select the Evaluation Parameter via a combo box vs. specifying the Class, Evaluation Number and Effective Date separately and then have the query record source for the report use those two fields as criteria. But my limited understanding of the Combo box indicates that only 1 field from the lookup query of the Evaluations Parameter table can be stored in the control whereas I need 3 (Class Evaluation Number and EffectiveDate).
How the user can select the desired Evaluation Parameter record on the Reports menu form and use the 3 fields from the selected record as criteria in the report's record source query.
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Jul 24, 2007
I'm wrestling with the issues; in other threads, it became apparent that because I could not know ahead of time what I will need to know about a given entity, I will use a table to enumerate attributes that is applicable for a given entity.
However, the stumper is that what if an attribute should conform to a set list of values? Since they are dynamic, I would have problem predicting what I will need to be able to lookup, and am even don't know whether I will need a one-many lookup or many-many lookup.
I thought that generic lookup table with a table listing "classes" of lookup would allow me to have one big generic lookup table while using "classes" to act like virtual tables so I can then set the query to appropriate "class" to return just right set of values.
But as I thought about it, I ran into some issues which is pulling me toward the crazy idea that I should have freestanding tables, and use a field in tblAttribute to give me the table's name so I'd know which free-standing table it points to, and have the necessary key to lookup the values within that table.
Even though my gut instincts tell me that I shouldn't be going against the conventions of database design (who the frick goes around creating free-standing lookups?!?), I'm simply not sure how I can use a generic lookup table to hold all information.
For example, suppose I was given a list of values that has its own categories. Since the former design allows only for two level (lookup and lookupclass), where am I to insert that extra level?
Furthermore, I found myself needing a set of virtual keys to reference a certain "class" of lookups for report purposes. That means I need an extra field in my lookup table than I originally anticipates. What if I find myself needing one more field that just won't fit the generic lookup table?
So does anyone have suggestions on how we would create a placeholder for a lookup table that will be made just in time?
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Jan 23, 2008
Hello,
I have a main form where the user can click on a button that opens another form. In this form, the user can make selections from one listbox and they are copied to another listbox.
How can I save the contents of the listbox into a field that is part of the record on the main form? Can this be done?
I have a listbox on the main form where the selected items will be displayed and each record of the main form will have different values for the listbox.
Any ideas?
Thanks,
Mike
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Apr 20, 2006
I am building a query for a university and the table i am working from has a column with every course run by the department.
How do i create a query that allows me to add a drop-down menu to the course instead of having to write out the course name everytime i want to query the number of pupils on a particular course.
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Sep 2, 2006
Hello all, I wonder if anyone can help me.
I have two queries which are both similar. They consist of a list of names with a ‘count’ function to see how many times that the name occurs. Some of the names in the two lists are identical and some are different.
I am looking to create a query (or smoothing) that takes the two sets of numbers, matches them by the name (NameID). If the name does not exist in one of the lists then put a 0 (see example below). Once I have this I then want to create a stacked bar graph to show the results.
Example:
Smith, Iain23 7
Bowman, Dan12 2
Rixon, Simon06
Cooper, Lee10
Jones, Andy21
I am very new to MS Access so please make any explanation descriptive.
Any help with is will be very grateful.
Harold Clements
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Mar 5, 2007
I have two list's of names. I'm able to run a query to find the matches but the ones that don't match i also need to id?
For ex. List a has 200 names List b has 130 names, how can i find the 70 names that don't match?
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