Hide Autonumber Primary Key ID

Apr 15, 2005

I am new to Access, and have spent the last few weeks reading everything I could get my hands on about creating databases. I am working on a new database for my office and I need some help please.

I am trying to create normalized tables, so I have broken down my tables into the smallest possible field groups and linked the tables via primary and foreign keys using autonumbers and the primary key in parent tables. My question is how do I have my users interface in forms with actual data instead of the ID numbers but have the ID numbers inserted in the field. Here is a sample of my address table to demonstrate my question:

tblAddresses
AddressID Autonumber PK
StaffID Number (FK to tblStaff)
AddressTypeID Number (FK to tblAddressType)
Address1
Address2
CityID Number (FK to tblCities)
StateID Number (FK to tblStates)
ZipID Number (FK to tblZips)

Obviously all of my tables are not shown here but this should show what I am looking for.

So, how can I let the user input/select the actual data from the forms in combo and text boxes but actually input the ID numbers into the underlying tables. If a user is inserting a new record and selects state I want them to be able to input/select CA not the StateID 1.

I don't know why I am having such a hard time with this, I seem to understand the other concepts but this one has me stumped. I found a few ways to do it, but I don't think they are right and I want to learn this the correct way. Any help is greatly appreciated, thanks!

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Re-set Primary Key Autonumber

Aug 17, 2005

My shiny new database is ready to go - now I have deleted all my trial data and want to re-set the autonumber primary key of my main table to start at "1" (I thought I could delete it and re-insert it but it won't let me). Suggestions?

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Primary Key...Autonumber Or Custom?

Jul 10, 2005

Just a general question...
When you make a primary key is it better to use and Autonumber or a Custom one? I have for the most part used auto...easy, convienient and well I have never had a problem yet (been pretty serious on Access for about 1 year). But I just read that ref integ doesn't work on Autonumbers? which would also mean cascading update & deleting correct?
I have looked at Northwind Access sample and all except "Customer" they use Auto. Well then to make a custom Primary field wouldn't I have to do that at the form level? like "CustomPrimKey = Left([CustFirstName],2 & Left([CustLastName],2) & [PriKeySetAtAutoNum]" or something like that to get what I want. I imagine you would automate this as opposed to letting the operator manually enter them.
And then as in the Northwind sample how do you know which tables need the custom numbering and which ones don't.
As I have learned on my own some of the "basics" elude me until they come back to bite me.

Thanks

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Creating A Primary Key With Autonumber

May 4, 2007

Any ideas on tagging my primary key (currently autonum as a data type) with an "M" on the front of it. I guess i wanted to keep it as autonumber so i wouldn't have to key in a value

Thought maybe i could create a new field and do an "M" & [ID] in the default value where [ID] is the autonum primary key field but I guess I'm not doing it right - get an error trying to save saying it can't find the field [ID]


thanks for any suggestions!

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Primary Key Autonumber With Letters

Jun 25, 2007

Hi!
I am a new member of this forum and new to access.
I need to make a data base and I would to have my primary Key as an autonumber. I would like to use ID numbers that have already been assigned but they have letters in the beginning, they are GKAD0001 etc. so at the moment I just have them as text that wont allow duplicates, but really I would like them as and autonumber so when new data is added it automatically assigns the next number.
Is this possible?

Thankyou very much for your help.

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Autonumber-primary Key Across 2 Tables

Feb 1, 2008

Hi,

I need to create a table with 2 sets of different information both referring to job types. the problem is that i need the autonumber which created the job number to scale together. so both tables have a primary key of "job number" and i want the autonumber to only ever use 1 number in both tables.

e.g.


job type 1 - autonumbers - 1,2,3,4,6,7,9,10
job type 2 - autonumbers - 5,8,11,12

is there anyway of achieving this?

Any help greatly appreciated

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Linking Tables Using AutoNumber Primary Key

Mar 13, 2006

I have three tables.

EAch has a field called ID that is an Autonumber that is the primary key.

When I enter data via a form each record has a different ID across the three tables.

Does this mean they are not linking up correctly?

I have attached my databaset if that helps.

Thanks.

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Copying Primary Key Autonumber To Another Field

May 9, 2007

Hi,

The database I've inherited has a primary key autonumber set up which is randomly generating numbers. It also has another field which has yet to be used, of a clients reference number.

I thought it would make sense to use the reference number field as the primary key, as it seems redundant otherwise and it would give us another field to perform searches on (if we record a clients reference number on their paper file, then finding them on the database would be much quicker).

Because of the relationships in the database, I didn't want to remove the existing primary key as I'm afraid it would mess up the whole thing. I was wondering if there is a way of having the autonumber which is generated in the primary key to be automatically copied to the clients reference number field? This would leave the primary key intact but give us this extra level of information to search on.

Thanks.

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Set ID Primary Key (autonumber) Field Back To ZERO

Sep 30, 2005

Hi there,

strange query... I have a testing database which I have filled full of test data. I now want to create an empty copy of this database, so I copied this, removed all records, however the tables where I have a field named ID, which is the Primary Key field and is Autonumber set to increment, I cant seem to get this to set back to 1. I tried deleting the ID field completely, closing DB, and adding it again, yet it STILL remembers the next number up from the last record I had created previously??

Can anyone offer any help as to how I can get this set back to 1, as now I am finished testing I want to essentially start all table records fresh.

Many thanks for your help as always,

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Table With Primary Key - Autonumber In Increments

Jun 25, 2014

I have a table that has a primary key that does an autonumber in increments. Then I made some queries that will append records by date and then also another query that will delete what was appended. Then I created a reverse sequence of this process in case I change my mind and would like to put back the records I archived, however, when I do this, the primary key is now thrown off and will still revert to the last primary key that was appended before the archive ever took place. In other words it still thinks that the records I appended before I did the reverse, are still there. So now it will not let me save the record because it is a duplicate.

Is there a way to set the autonumber for the primary key to where I want it to begin?

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Using AutoNumber Primary Key On Sorted Column

Mar 4, 2013

I've just begun using microsoft access and would like to create a primary key on a table of data that has been sorted alphabetically. However, when I try to create this key (designview -> auto number-> increment) it autonumbers for the column the way it was before i sorted it. Is there a known way of doing this?

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Changing Primary Key To AUTONUMBER On Existing Database ?

Mar 30, 2007

I have an existing contact information database which consists of a number of tables, the main table has a primary key which is currently set to NUMBER.

There is a relationship between it and 2 other tables via that key (ContactID).

I would now like to change the primary key (ContactID) to AUTONUMBER, so that any new records added, have a number assigned automatically. I also need any newly created primary key number to be used in the child tables created as a result.

Is this possible ? (without renumbering my existing tables/records)

many thanks

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Modules & VBA :: Insert ID (Autonumber) As Primary Key Field

Jun 5, 2015

How can I insert an 'ID' field into an existing table at first field as primary key using AutoNumber? The table will then be populated.

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Adding AutoNumber As Primary ID To Existing Table

Jan 31, 2012

I have a simple database that I inherited, that contains basic customer contact info. We want to start adding more functionality to the database, so I've done alot of research to learn about how to begin normalizing my data.The existing table does not contain a useful primary key, since we may have multiple individuals from the same company, companies with very similar names, etc.

I would like to add an AutoNumbered field to use as a CustomerID/primary key, but I can't seem to find a way to do so. Here is what I've tried so far:

I have tried to add a field to the table, and make it an AutoNumber data type. When I do so, I can error message saying that I cannot make a field AutoNumber if any other field in the table already has data entered in it.I have tried to create a new table containing only an AutoNumber PrimaryID field, and then import data from the existing table, but that just creates a 3rd table.

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AutoNumber Primary Key In Database Starts Jumping Suddenly By Thousand Places

Jul 14, 2014

The above image is of a table which I need to update according to a new data on daily basis. As you can see when I added two records at the last , the AutoNumber primary key of the table jumped by thousands . I have used the following query to update the table

Code:
db.Execute "INSERT INTO D_Counterparty (CPTY_ENTITY_ID,CPTY_DESC)"_ & "SELECT Ctpy_Entity_Id,Ctpy_Entity_Legal_Nm"_ & "FROM NewCU LEFT JOIN D_Counterparty ON D_Counterparty.CPTY_ENTITY_ID=NewCU.Ctpy_Entity_Id"

I never changed the AutoNumber from incremental to random and I have also tried re-seeding it but had no success. Also when I inserted the sample values using a sample table ,the AutoNumber was working fine . Here's that query

Code:
db.Execute "INSERT INTO D_Counterparty (CPTY_ENTITY_ID,CPTY_DESC,) SELECT a,b, FROM sample"

I did not use join in this query ...

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Controlling Autonumber Field - Start Autonumber From 1 Everyday (Composite Key)

Nov 21, 2013

I have two tables linked to each other in one to many relationship. Instead of auto number, the date and shift (Text) is being used as the primary keys (Composite Primary Key). Here is the tables structures,

Payouts Table:
Date: Primary Key
Shift (Day or Night) : Primary Key

Bills Table:
Date: Primary Key
Shift (Day or Night): Primary Key
Autonumber: Primary Key

The tables Payouts and Bills has one to many relationship. One payout row can have many bills. The problem is that I want to start the Autonumber in bills table everyday from 1. As date and shift are different for every day so even if i start bills from 1 everyday, it wont make same primary key. I can do it manually but I want to make it automatically.

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Primary Key No Longer Primary Key!

Sep 15, 2006

I have created a very simple Access database with a CompaniesTbl, ContactsTbl and CallsTbl. The database is used to record telesales contact with customers. The tables are set up like this:

The CompaniesTbl has an AutoNumber Primary Key field called CompanyID.

The ContactsTbl has an AutoNumber Primary Key field called ContactID and a foreign key called CompanyID.

The CallsTbl has an AutoNumber Primary Key field called CallID and foreign key called ContactID.

The relationships are set up in the relationships window and referential integrity imposed.

Twice now, while editing a contact record, an error has occured. Task Manager has had to be used to get out of it. The error is either a 'run-time error with a message that does not mean anything' or it says 'unrecognized database format' (!?).

If you open the database again the ContactID field in the Contacts Table is no longer a Primary Key field. If you look in the relationships window - the relationship between the Companies and Contacts tables no longer exists.

Any ideas much appreciated.

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Oct 2, 2006

Hi.

I was just wondering if you can hide a form in the windows status bar?

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Jul 28, 2007

How can I remove all the bars specially the menu bar:
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Apr 4, 2006

Goal - Show how many policies (dbo_Policy22.Policy.Number) were cancelled during a certain time period (Invoice Date).

Problem - a policy can be cancelled more than once and I don't want to count it after the initial cancel status (885).

Question - Below is my query. I'm thinking I type "Distinct" somewhere, but I have no idea where.

Please help :) Thank you.

SELECT dbo_Producer22.Number, dbo_Producer22.Name, dbo_Invoice22.Invoice_Date, dbo_Policy22.POLICY_STATUS, dbo_Policy22.Policy_Number
FROM dbo_Producer22 INNER JOIN ((dbo_Insured22 INNER JOIN dbo_Invoice22 ON dbo_Insured22.Insured_Key = dbo_Invoice22.Insured_Key) INNER JOIN dbo_Policy22 ON dbo_Insured22.Insured_Key = dbo_Policy22.Insured_Key) ON dbo_Producer22.Producer_Key = dbo_Policy22.Producer_Key
GROUP BY dbo_Producer22.Number, dbo_Producer22.Name, dbo_Invoice22.Invoice_Date, dbo_Policy22.POLICY_STATUS, dbo_Policy22.Policy_Number
HAVING (((dbo_Invoice22.Invoice_Date) Between [Forms]![PfrmYearToDate]![txtStartDate] And [Forms]![PfrmYearToDate]![txtEndDate]) AND ((dbo_Policy22.POLICY_STATUS)=885));

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Apr 10, 2007

I was wondering if there is a way to hide 1 record from a query

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Mar 22, 2005

I have a form with various fields, two of these fields are "Date Purchased" and "Lease End Date". When there is no value entered originally, I have made a default value of 12/30/9999.

The problem is that when you open the form and these two fields are next to each other, the user says it confuses them seeing a date even though it is a dummy date.

Is there a way for me to create a expression that will be something like:

IIf(DateField = 12/30/9999, Me.Datefield.Visible = False, Me.Datefield.Visible = True)

or VBA

Private Sub Form_AfterUpdate()
If Me.DateField.Value = "12/30/9999" Then
Me.DateField.Visible = False
Else
Me.DateField.Visible = True
End If
End Sub

If have tried both ways and neither works.

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Jun 8, 2005

Is it possible to just hide a record? My form is based on a query so I know I could remove the record that way but I also have a box that calculates a average time, so the data that is produced by that record still needs to be taken into account. I want to hide some records pureley so the user dosent have to keep scrolling thriugh loads of records. Is it possible to do this?

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Jun 28, 2005

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Is it possible to hide/disable the blank "new record" row at the bottom of the form?

I tried setting the form's "Allow Additions" property to no, but the line still appears.

Thanks for your help!

Frank

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Aug 31, 2005

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To sum up:
-Login form is hidden
- Edit form calls Confirm form
- when user comfirm, teh comfirm form is hidden.
- Edit form, close Comfirm form and also login form. (i dont want to close login).

Here is the code to close comfirm form in edit form....

DoCmd.Close acForm, "comfirm"

thank you, max.

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Nov 23, 2005

Hi,
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