Hiding Records From Users
Sep 8, 2005
I am somewhat lost and would really appreciate your help!
I am using a database to classify newspaper articles. There are several users - and they need to be trained to the classification rules.
Waht I would like to do have is a way to let different users classify the same sources. However, the "trainee-user" should not be able to see the data already in the database. Also I would like to flag all "trainee-user" records to compare them to the original results.
My questions are thus:
How Do I hide records from a user and yet allow him to use the database (and see the stuff he entered himself)
How can I save information on a user in a table?
Thanks a lot in advance!!
BM.
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Jun 1, 2004
Hy,I 've develop access database with several forms.I want to make my database window invisible behind forms.Also i want to make menu bar(shows file,edit,view....etc) invisible for one reason,all operation user need to do he can do on form.Thanks for help!
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Sep 11, 2013
I have written a simple query for address label printing purposes, but I do not want to print labels to identical postal addresses.This sounds such a simple requirement but my efforts to write a simple 'criteria' in the Address1 Field have been unsuccessful.
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Dec 29, 2014
I have a report based on a query with 3 fields (Tested, RMA, OpenRMA). The query searches all the tables in my database and gives me a count of the equipment tested, RMA reported and open rma.
The report has two fields (Equipment, NumberTested) with a total below and also a total of the RMAs and OpenRMAs. I'm trying to hide RMAs and OpenRMAs from appearing in the body and only showing below the total. All three totals are showing correctly, but I am still seeing RMA and Open RMA with a null in the count in the body.
So in the report's Equipment.control I wanted to put
Iif([NumberTested] is null, null, [Equipment])
Meaning if the numbertested field is null the equipment field will be blank, if it is not just leave what is in the equipment field there, but it returns a #Error in the printout. It seems to handle the two null records correctly. Trying Equipment.Value also returned the same error.
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Jan 18, 2005
About six months ago I created a database for tracking customer calls and comments. I replicated this database because I wanted to be able to make design changes without effecting the users ability to add records. I have no security set up for the database except for startup options. I am having an issue with users being locked from adding records once in awhile. The dialog box says "Could not update; currently locked by user 'Admin' on machine '***'". The more I read this the more I am thinking that they are getting assigned the same record ID when they go to make an entry. Although, if the users are patient and wait a few minutes they are able to finish adding the record without deleting it and starting over. There are now 22 people utilizing the database and about 17 of them are using it consistently. Any insight on this would be appreciated.
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Mar 1, 2006
Is it possible to have 2 or more users adding records into the same table at the same time? They would not be editing, only data entry.
I am wondering if this would cause a problem for the auto numbering for the ID field.
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Feb 5, 2014
I have a database that it has 2 forms. Form 1 shows list of received letters Form 2 shows list of send letters Now database has been splitted and back end is on the shared drive and front end there is on each computer and myself and other users have read/write access to the shared drive and me and other users can see all the records. .Now I would like to add something like a check box field to the forms. When I tick the check box for each record other users cannot see that record on the form.
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Aug 13, 2014
i have a pop up form that users need to fill up whenever they need to Add New Records. everything is working fine. BUT, what should i do that in the next time the user will click the Add New Records it will not show the previous items that have been added? since it is added in the Main Form already, no need to show in the pop up Form again once they wanted to add new records. Once they are still in the pop up form, they can see the newly added items BUT once they exit the pop up form, they cant see those items anymore in that form instead it is in the Main Form already.
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Aug 27, 2013
What is the best way to capture the users that modify the records in the database?
Let us start from User Log-in Form After log-in, Main Form will open The main form has various menu (example Add Customer) Once I open the "Add Customer Form", I want to record the username in the Createdby/Editedby Field automatically.
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Dec 27, 2013
I have a timesheet data base and I wanted to find a way to restrict employees from editing other employees timesheets only their own timesheet... .is it possible with access 2010?
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Apr 16, 2013
I've got a database in Access 2007 that keeps track of client data for work. It's been working fine for about a month, and suddenly today other users can't change any information because the records are suddenly locked when accessed from their accounts.
I've already checked that they can't update forms, tables, nothing.
I've checked the database properties, it defaults to shared with no locks.
I've checked the properties of my forms - no locks.
I've double checked the permissions to the folder that the database is in - no restrictions.
The database is split.
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Feb 21, 2006
Hi,
I have a table of users somthing like this:
User_ID
Name
Hobby
Favorite_Food
Blah
Blah
Blah
Users can be friends with one another and I need some way of logging this.
My 2 options (that i can see) are:
1) Putting a friends entry in the main user table then comma delimiting the User_ID's in the friend entry like so:
User_ID: 001
Name: John
Hobby: Frizbee
Favorite_Food: Cake
Friends: 002,004,010
2) Making a seperate table with multiple entries for each user like so:
User: 001
Friend 002
---
User: 001
Friend: 004
---
User: 001
Friend: 010
---
User: 002
Friend: 001
---
User: 004
Friend: 001
---
User: 010
Friend: 001
---
The database has to be handled by a web service and/or a web appliction making the comma delimited option occupy more server time breaking down the string into usable user_ID's.
But (and this is probably my actual problem) if i was to impliment my second idea, I'm not sure what I should make the tables primary key or the best way to relate it to the main user table.
My initial thought is to just have a, technicaly useless, ID be the primary key and impliment a one(User) to many(friends entries) relationship... but im a bit of an access n00b so thought i better come ask for some advice.
Thanks.
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Apr 13, 2006
I'm trying to hide access(i.e. toolbars etc.), and only view a form. Is this possible?
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Aug 12, 2005
On a form, what is the best way to hide a label or text box? I'm guessing that I can do a checkbox which would work for me and just write a macro to hide on a false value?
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Aug 31, 2005
Hello,I was wondering if anybody knew if it was posslble to show an aproximated value of a field with decimal records. I would like to see only integer values on my form.
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Aug 26, 2006
Here's another one on this subject... But can't seem to find the answer in the "Search" Currently I am using the "Call fSetAccessWindow(0)" method.... Well, all works fine until I start getting into reports. I have read in some post of other methods to hide Access. But I have yet to find any examples of the "easier way"..... Can anyone direct me to a post or link??
Thanks
Curtis
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Apr 26, 2007
How do I hide prompts asking the user are they sure they want to update fields, etc?
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Aug 16, 2005
Hi, I'm haven't much experience working with Access and I'm hoping someone out there can help me :)
I have a list of products with technical data in tables, however sometimes not all the products have the complete set of data. Is it possible to hide the cells where there is no data present when linked to a page?
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Oct 19, 2005
Hello all,
I was wondering if anyone know how to hide a row from a table so that 1: viewers can't see it from a web site 2: i don't have to delete it...
I can't figure it out, but there must be a way...
ARW
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Apr 15, 2005
Hi can you help. I am developing an access database for an alarm installation company. The database will consist of five tables (stock, supplier, customer, stocksupplier) all with forms.
The customer table holds data for three customer types business, private, caravan. Each customer type has different data stored for it for example the business customer has more than one contact address whereas the private has one.
The problems is on the form I do not want all the fields present as this would look a mess. Is there a way of clicking a radio button or choosing from a drop down list that would make the fields relevant to that customer type appear or grey out the fields that are not needed.
I would appreciate any help as the only alternative I can come up with is have them all on one form. I do not want separate tables as this would complicate the design. I hope this makes sense and thank you in anticipation
Kind Regards :) :)
Peter
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Mar 1, 2006
I have a database where people are entering data into in constantly. Now I was told that someone else needs to go into the database and check integrity of data entered. There are a few buttons that I don’t want a “data verifiers” to click on, but “data entry folks” should be able to. Is there any way to may be password protect certain buttons and only be visible if a password is typed or something like that? I know how to password protect a form, but that’s not really exactly what I need and want to do. Any ideas would be greatly appreciated!
Thank you!
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May 15, 2006
Having trouble getting the code right to hide and unhide forms.
I have a main menu from which users can open other forms. When another form is opened, I want the Main Menu to be hidden, so it doesn't appear in the task bar.
For example, from the Main Menu
Me.Visible = False
DoCmd.OpenForm "Review frm", acNormal
However, from Review frm, I can't get the Main Menu to be visible again. I've tried
Forms!Main_Menu.Visible = True
but it says it doesn't exist. (Note the name of the form, Main Menu, has spaces, which is why it has the underscore between the two words. Don't know if this is relevant or not.)
Could someone tell me what's wrong with the code?
Thank you.
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Jan 22, 2005
I know this was mentioned and dealt with in another post, but I can't seem to find it.
Basically, I have a couple of text boxes that I would like to hide, unless told to be visible by a command button.
I'm trying to do this to save space on the form.
Someone a while back had mentioned setting the height of the control to zero and also setting the control to canGrow.
I tried this on a particular field and it didn't seem to work.
Any ideas would be a total help. Thanks all.
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Jul 17, 2005
I have created a custom toolbar but the default (access) menu bar still appears every time I open the database. I can uncheck it under toolbars but this doesn't hold on re-opening. How do I do it?
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Mar 9, 2008
Hi there (first posting on site - and an access newby too!)
I have managed to generate a report which shows me how many students undertook courses throughout the year. I have been able to put totals to my report for each intake and for each campus, and have hidden the student data on the report. However the report is many pages long as although the student data is hidden it still takes space on the page.
How can I get the report to just give me the totals of each intake and a total for each campus?
Answers appreciated.
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May 9, 2005
Hi,
I've developed my little database and it works a treat... now I want other people to be able to access it input info via forms (add data), and see reports and run searchs etc... all of which is done through a central switchboard menu.
What I dont want is other users getting into the setup of it all - basically i just want to hide the background workings, relationships, queries etc so nothing can be messed up...
What can i do, and how?!
bear in mind, i still want to be able to have full access myself.
Cheers
amx
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