How Do I Build An Expression Between A Subform And A Table

Feb 7, 2007

I have been building my DB and learning everything from scratch. If anybody could give me any advice as to where I may be going astray, it would be much appreciated as I feel like I've hit a brick wall. I run a building firm and need a DB to look after customer information, write estimates, invoices and ultimately do the accounts.

I think my DB needs are very basic to start with and I'm guessing the system only needs to be fairly simple and straightforward. So far my DB has:-

•Customer form with an in-built Estimate subform - this form gives me a brief outline of the customer and how many estimates I have for him.
•If you then double click on an estimate number (in the Estimate subform) this takes you to my Items form (when I create an estimate normally in Word, I have to break jobs down into their components and price each item individually, hence I made an Items table). Each item has an Item Cost.
•I then run the report “Estimate” and have set up a total calculation box on the report ready to print it out for the customer.

My problem is that I would like to know how I can get the Estimate Total to appear in my Estimates Table and Estimates Subform. So far I have achieved making a crosstab query to calculate the Estimate Total (Amount) for each specific Estimate ID, but I cannot get the Total from the Crosstab Query into the Estimate Table, from which I would probably be able to get it into the Estimate Subform. I have a suspicion I need to build an expression in the Estimate Subform - but.....

Once I am over this problem I will want to turn Estimates into Invoices and have that data displayed in my Estimate Subform too, although I think I have got a good idea of how to do this, I would again be open to comments/advice if offered.

Thanks Steve

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Hi everyone,

My query is coming along nicely, but as always once one problem is solved you find another :rolleyes: !

My problem is that I have thus far specified criteria for the field OrdDeliveryCountry, but this field is not filled in unless the delivery address is different from the default address for the customer, therefore it is frequently blank and so the query wasn't finding all records, only those where the Delivery Address was specific to the order.

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OR (ORDERS.ORDDELIVERYCOUNTRY) = "Luxembourg"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Malta"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Holland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Poland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Portugal"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Slovakia"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Slovenia"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Spain"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Sweden")
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AND (PRODUCTS.PRODUCTNAME) NOT LIKE "*Repair"
AND (PRODUCTS.PRODUCTNAME) NOT LIKE "*Rpr"
AND (PRODUCTS.PRODUCTNAME) NOT LIKE "*Commission")
AND ((ORDERS.[DEMO/SALEID]) = 2))


So how do I combine the IIf(expr,truepart,falsepart) with "Is Not x Or x Or x"?I.E. I need to get it to exclude records where OrdDeliveryCountry does not equal one in the list, and if that is blank then the Country field in the Customers table does not equal one in the list?

My attempt is this, but I think I'm way off the mark

SELECT ORDERS.SHIPDATE,
PRODUCTS.[STANDARD TARRIFF NUMBER],
[ORDER DETAILS].[QUANTITY] * [ORDER DETAILS].[UNITPRICE] * (1 - [DISCOUNT]) * (1 - [SPECIAL DISCOUNT]) AS LINETOTAL,
[ORDER DETAILS].QUANTITY,
ORDERS.ORDDELIVERYCOUNTRY,
ORDERS.ORDERID,
[ORDER DETAILS].PRODUCTID
FROM CUSTOMERS
RIGHT JOIN (PRODUCTS
RIGHT JOIN (ORDERS
LEFT JOIN [ORDER DETAILS]
ON ORDERS.ORDERID = [ORDER DETAILS].ORDERID)
ON PRODUCTS.PRODUCTID = [ORDER DETAILS].PRODUCTID)
ON CUSTOMERS.CUSTOMERID = ORDERS.CUSTOMERID
WHERE (((ORDERS.ORDDELIVERYCOUNTRY) = IIF(ISNULL([ORDERS]![ORDDELIVERYCOUNTRY]),([CUSTOMERS]![COUNTRY] NOT LIKE "Austria"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Belgium"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Cyprus"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Czech Republic"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Denmark"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Estonia"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Finland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "France"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Germany"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Greece"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Hungary"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Ireland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Italy"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Latvia"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Lithuania"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Luxembourg"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Malta"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Holland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Poland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Portugal"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Slovakia"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Slovenia"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Spain"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Sweden"),
(([ORDERS]![ORDDELIVERYCOUNTRY]) NOT LIKE "Austria"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Belgium"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Cyprus"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Czech Republic"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Denmark"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Estonia"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Finland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "France"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Germany"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Greece"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Hungary"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Ireland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Italy"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Latvia"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Lithuania"
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OR (ORDERS.ORDDELIVERYCOUNTRY) = "Malta"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Holland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Poland"
OR (ORDERS.ORDDELIVERYCOUNTRY) = "Portugal"
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OR (ORDERS.ORDDELIVERYCOUNTRY) = "Slovenia"
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AND (PRODUCTS.PRODUCTNAME) NOT LIKE "*Repair"
AND (PRODUCTS.PRODUCTNAME) NOT LIKE "*Rpr"
AND (PRODUCTS.PRODUCTNAME) NOT LIKE "*Commission")
AND ((ORDERS.[DEMO/SALEID]) = 2))
ORDER BY ORDERS.SHIPDATE DESC;

My thoughts:

Maybe I need to re-structure the WHERE clause?
Would it work if the IIf expresssion was in the SELECT part not the WHERE part?


I would really appreciate some help with this: I'm not sufficiently familiar with structuring statements as complex as this and I don't know all the syntax rules etc.

Thanks in advance!!

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Hi everybody,

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CUST1 ---------- 1 ------ 3 ------------ EMPL3 ---------- 7
CUST1 ---------- 2 ----- 10 ------------ EMPL4 --------- 10
CUST1 ---------- 9 ------ 2 ------------ EMPL3 ---------- 7
CUST1 --------- 11 ------ 2 ------------ EMPL3 ---------- 7
CUST1 --------- 13 ------ 8 ------------ EMPL1 ---------- 9
CUST1 --------- 18 ------ 1 ------------ EMPL1 ---------- 9
CUST2 ---------- 3 ----- 20 ------------ EMPL1 --------- 20
CUST2 ---------- 4 ----- 12 ------------ EMPL3 --------- 17
CUST2 ---------- 5 ------ 3 ------------ EMPL2 ---------- 4
CUST2 --------- 10 ------ 5 ------------ EMPL3 --------- 17
CUST2 --------- 17 ------ 1 ------------ EMPL2 ---------- 4
CUST3 ---------- 6 ----- 25 ------------ EMPL4 --------- 27
CUST3 --------- 14 ------ 2 ------------ EMPL1 --------- 14
CUST3 --------- 15 ------ 2 ------------ EMPL4 --------- 27
CUST3 --------- 16 ----- 12 ------------ EMPL1 --------- 14
CUST3 --------- 19 ------ 2 ------------ EMPL2 ---------- 2

where ???????? (manually done) = the sum of the Employee duration for ONE Customer !!!

But what I get instead:

NameCust ------ IDProj - Duration ----- NameEmpl ------- SumOfDuration
CUST1 ---------- 1 ------ 3 ------------ EMPL3 ---------- 3
CUST1 ---------- 2 ----- 10 ------------ EMPL4 --------- 10
CUST1 ---------- 9 ------ 2 ------------ EMPL3 ---------- 2
CUST1 --------- 11 ------ 2 ------------ EMPL3 ---------- 2
CUST1 --------- 13 ------ 8 ------------ EMPL1 ---------- 8
CUST1 --------- 18 ------ 1 ------------ EMPL1 ---------- 1
CUST2 ---------- 3 ----- 20 ------------ EMPL1 --------- 20
CUST2 ---------- 4 ----- 12 ------------ EMPL3 --------- 12
CUST2 ---------- 5 ------ 3 ------------ EMPL2 ---------- 3
CUST2 --------- 10 ------ 5 ------------ EMPL3 ---------- 5
CUST2 --------- 17 ------ 1 ------------ EMPL2 ---------- 1
CUST3 ---------- 6 ----- 25 ------------ EMPL4 --------- 25
CUST3 --------- 14 ------ 2 ------------ EMPL1 ---------- 2
CUST3 --------- 15 ------ 2 ------------ EMPL4 ---------- 2
CUST3 --------- 16 ----- 12 ------------ EMPL1 --------- 12
CUST3 --------- 19 ------ 2 ------------ EMPL2 ---------- 2

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