How To Add Multiple Records Where Only One Number Changes

Dec 16, 2013

My boss wants to be able to add multiple records where only on of the fields will change. This is a repair record and in this scenario all the work done to the cars is the same. Same date, same place, same time etc. The only thing that changes is the car number

I would like to create a for that will allow him to enter all the information for place, date, cost, etc and then a field that will allow him to select a car from the dropdown and select add to list. He could then keep going and add as many cars to the list as he wants.

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Reports :: Only Display Specific Number Of Records With Multiple Filters

Mar 10, 2015

Is it possible to only display a specific number of records with multiple filters of the same field.

So say I have a table with 2 Columns:

Name
Address

Can a user basically search for multiple records based off of their names? Maybe by using a form where they can input those names like this:

John Smith
Dave Richardson
Sophie Parker

Then the report will only display the records containing those names.

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Jan 21, 2014

I have a form [IUDATA]

I have a add record button.

I have a date field [DATEIN]

I have a text field [DRPNO]

If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.

I'd like the format of [DPRNO] to be "dpr YY-XXX"

Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.

So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.

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Jul 10, 2006

I've created a report and report has the same number of pages as the number of records that it's displaying.

If there are two records, the report has 4 pages...the first 2 are the actual report and then the other 2 are a copy. If there are 3 records, the report would have 3 copies (...6 pages).

Any idea how to change this so that I have only one copy of the report?

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Mar 22, 2013

One shows my form with the Transporters Subform with 3 entries, and 1 entry.The three line items that say "Transporter" are in one subform. I used this code

Code:
Private Sub Form_Current()
If Me.RecordsetClone.RecordCount >= 3 Then
Me.AllowAdditions = False
End If
End Sub

to limit the number of records I can add to 3 or less.My issue is that I lost the blank text box that allows you to add another record. So, if I only have one Transporter listed, there's no box to let me add a second or third.I have the following properties for the Transporters Subform set to "Yes":

Data Entry
Allow Additions
Allow Deletions
Allow Edits
Allow Filters

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May 6, 2014

I have a form with 15 unbound text boxes (daily temperatures) and what I am trying to do after entering the temperatures into the text boxes the user clicks an add button which will add 15 new records into the temperature table

the code I have started off with is

Code:

CurrentDb.Execute "INSERT INTO ColdTemperatures (ProductID, ColdTempDate, Temperature) VALUES (" & Lettuce & ", #" & Me.RealTime & "#, " & Me.Lettuce & ")"

which adds 1 successfully however if i repeat the code above for all 15 this Im assumming will create a potential bottleneck and slow the system down

is it possible to add all 15 records at once? do you think Im going at this the right way

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Jan 4, 2014

I need to count records based on multiple criteria from two different tables. I have two tables (i.e. "tblTasks" and "tblTaskHistory"). The tables have a one-to-many relationship based on the "TaskID" field. "tblTasks" has a field called "AssignedTo" and "tblTaskHistory" has a field called "TaskStatus". I need to know how many tasks have been "reopened", the "reopened" status is located in the "TaskStatus" field in "tblTaskHistory". I need this count against a unique listing of employees which can be found in the "AssignedTo" field in "tblTasks".

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Here is my issue. In a table with an Auto Number index some records have been deleted. I have been able to recreate them along with their original auto number. The problem is that I do not know how to append these records forcing the original auto number. I have tried changing the auto number field to a number field in the table, this works except I cannot change it back to auto number.

I am sure I’m not the first with this question or issue. I did search through a couple hundred entries about auto number before I posted this question.

Jim

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Nov 21, 2012

I have a table (tbl Team Info) which contains names and codes for teams within my business (>400 records) and another table (tbl Process) which contains a list of high level tasks (30 records).

I need to create something where for each team name 9in tbl Team Info) I can map them to the tasks that they undertake (in tbl Process) and assign a percentage of time then spend on each task. Each team could map to several different tasks.

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Jul 16, 2007

Here is the situation that I'm hoping that someone can help me with. I'm working with a database that tracks our condo units - from prospect coming into the system until we close them as a buyer. All the units are setup in the system so a salesperson will select from the units available. All that works fine when I create reports. The problem is trying to get the parking and storage on the same reports with the unit information. The problem is that there are multiple parking/storage units "attached" to a single unit and I cannot figure out how to get them to all appear on a single row of the report. As an example -

I have units A, B, C
Parking units p1,p2,p3,p4,p5,p6
Storage units s1,s2,s3.

Unit A uses parking units p1, p2, p5 and storage unit s2.

Unit B uses parking unit p3 and storage unit s1.

Unit C uses parking unit p4, p6 and storage unit s3.

How do I write a query/report that would show:

Unit Parking Storage
Unit A p1, p2, p5 s2
Unit B p3 s1
Unit C p4,p6 s3

Thanks,
Chester Campbell
ccampbell@jfreed.com

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Jul 31, 2013

I have three tables. Risk, Names and RiskAndNamesJunction table. I have the junction table because I have many to many relation (meaning many people can be connected to one risk and many risks can be connected to one people).

The problem is that If I make a query to show the people related to the risks, if there are many people for one risk then it will put the people in different rows. Meaning that for risk 2 I will have three rows, because there are three people connected to this rows. See the attached file!

What I would like to do is to have a query which (in case there are more than one risk owners) puts the second name in another column, the third name in another column and so on. So I will have only one row per risks.

The attached file is a dummy file, so there are only maximum three names per risk. In the real file the maximum is five names per risk. So I am talking about no more then five extra columns. (So I am talking about a query which would put the first finding in the first extra column, then the second item in the second and so on till five. It there is no third or fourth or fifht item then the columns remain blank).

Unfortunately I have to do this because our mother company works with excel and they are sticking to this format in excel.

See the attached file ....

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Apr 22, 2013

I have a database with a table with company names, then a relationship to another table that shows that companies' address, but I also want there to be an address 2 and 3 and so on, and some of our companies have multiple sites.So what Im asking is how would you be able to show multiple data, on a sing record.

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Mar 10, 2006

Not to sure if I am doing the table structure correctly as you may come up with an alternative.

I have an [Pre-Order] table, which is linked to an [Order Details], table. A product grp is assigned to each Pre-Order. One Order can have many colours. So what I need is to be able to have an Auto Number generated sequentially depending on what the product grp is.

So for example, I order some shirts, in three colours.

Shirt Product Grp is P

The start of the barcode is 175

Style number is the next section of the barcode which needs to be sequential generated.

so
175 0001
175 0002
etc


Yes this is easy with an AutoNumber, my problem is that my next order could be ties.

Product grp J

The start of the barcode is 145, i need the autonumber to start from 0001
not start from where the previous order ( in this example Shirt above )

so

145 0001
145 0002

do i have to have a separate table for each product grp, ( there are 26 Product grps )

please help, a bit stuck

H

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Mar 25, 2014

I work in University accommodation housing 3000 students and we conduct meetings with the residents when they are to be disciplined.. for various things such as smoking in their room, poor conduct, or cause they've broken a window decided playing football in the kitchen using a window as a goal.

They can then be given a fine or community service or a warning.

I've created a database that logs a these meetings and it works fine when one person is called in, it logs the individual (Name, ID Number, Accommodation, Flat & Room No) and I can transfer the details to a new community service record or fine record and it all links to the auto generate ID number (known as the Case Number).

Though in cases where there is more than one person involved and each are given their own "discipline" I haven't got the knowledge to know how to keep it linked to the same 'Case Number'.

Can I create a case, add more than one person to the meeting record who will be present?

Then following that meeting for example Alan gets 10 hours community service, John gets a £40 fine, and Dave gets a £40 fine and 5 hours community service? Though all 3 are still linked to the same case number from the initial meeting?

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Nov 8, 2012

I am working with a large database of 8,000+ entries. We have five tables in this database, but mainly use three of them. The main table is "OAKE Main Table" which is basically a list of all members our organization has had. Each member has accounting data linked to their member ID number which has been generated by ACCESS, and can be accessed or edited by clicking on a sub table next to each member. The accounting data that has been manually entered in the OAKE Main Table can be found in the Accounting table.

Here's my issue. I need to be able to extract a list of transactions from this accounting table since January 1st. I can do this no problem, but all I get is the member ID and the accounting data. How do I get ACCESS to include the member ID's first and last name? or maybe even the first, last name, address, city, state, zip, etc so that I can get a list of people who have made donations, for example?

I'm assuming this will have something to do with the relationships we have set up in our table. Here's a picture of it. I have no clue how to make this work.

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Apr 18, 2008

Hy everyone
I have to make a report based on data from 5 queryes, the problem is that any of the 5 queryes could be with no vales in it and the queryes has diferent numbers of columns. I tyed union query but it gave me an eror because of diferent number of columns.
In design wiev I aded the queryes but now if any of the query has no data in it the output quey is void.
Here is the SQL statement from the query the db is to large to post it:

SELECT qryIpsosFiltruUserData.*, qryIpsosRacitorUserData.*, qryIpsosSilozUserData.*, qryPastaMixerUserData.*, qryRocaGipsUserData.*, *
FROM qryIpsosFiltruUserData, qryIpsosRacitorUserData, qryIpsosSilozUserData, qryPastaMixerUserData, qryRocaGipsUserData;

Please help a newbie.:confused:

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Is it possible (without using VB) to limit the number of selections a user can make in a multiple value list?

My list is one a form and when in the form field it brings up a total of 15 names with checkboxes, allowing you to "check" each name you want. However, I want to be able to have as many names as I need in the list, but limit the user to selecting only two of them.

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Dec 2, 2014

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ProjecNumber: 13001

[code]...

So the plan was to create another table called tblJobTasks..How then does one go about linking the project number to the job tasks... and following on I suppose where I want to get to with this is on a form having a drop down that selects the job number then another drop down that has a list of tasks specified to that particular job so when the girls are doing the data entry from a time sheet she only sees the list of tasks associated with the particular job selected in the first place..

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May 3, 2006

hi all,

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Mar 10, 2008

Is there a limit on the number of records you can have in an access database? I've got one with 8500 records and it's been a PITA! I have a webpage on our intranet so users can go and enter their information to it, and they get a nasty error whenever they try to enter information. I'm trying to figure out why and i was just wondering... i know it's not the webpage because when i connect it to my test database it works fine? so i dunno :confused:

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Mar 29, 2005

Hi All.
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For Example.

tblA
StreetName
No_Of_Houses


tblB
Name
Number

I would only want the number of records in tblB to be the same as No_Of_Houses in tblA.
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Can anyone help?

Thanks.

Frank.

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I have a database that allows the user to order clothing items.
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The problem i have is that [OrderNo] is incremented after every five five items (ie[StockNo]).
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This information, together with the [OrderNo] is needed for a master order table.

I have created a crosstab query which summarised the [StockNo]but how do i retrieve the [StaffNo] information from the column headings.

I am new to Access and would be grateful for any help or comments as to whether i am going about solving this problem in the best way.

Thanks

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Dec 20, 2005

Hi.
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I have a query (QryTotal)that when run will list the materials used for each project, that is all OK.

What I am tryng to do, is add a text box to frmdetails, that will just tell me how many materials have been booked against each job. Just a running total that will tell me that for project number 100000, 4 items have been booked.

I have tried using subforms (using =count(*) ) but this doesn't seem to be working. I also added =Count(QryTotal!Material) to a text box but this doesn't work.

Can someone help?

Thanks.

Frank.

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