I have a report which has say two columns - staff number and visit date. For a staff number (which is unique) there may be more than one visit date. But I want to list a staff number only once and not multiple times in the column (but want all the visit dates of course). How can I do that?
View RepliesI have a report that fits nicely onto one A4 page.
Then I had to add an ID column to be able to sort by ID (would not sort by ID unless I added the column to contain the record ID numbers, even though the query on which the report is based is sorted by ID).
Because I added another column (on the right hand side) to contain the ID column, it's gone over the A4 size and so prints a second page with the ID column on it.
So I hid the ID column, but a second page still prints, just with nothing on it.
I don't want to shrink any of the columns to make the ID column fit as the report is crowded already.
I tried setting the ID column header and content to Display When: Screen Only, but that doesn't work, it still prints the second blank page.
How can I stop that second page printing? I don't want to just print page one as sometimes the report is more than one page of data.
In Excel you can set the print area. Is there a similar setting in Access? I can't find one.
I have inherited a 5 table database which is associated with membership details and all tables are linked via the membership number which appears in every table..eg
Main Register
membernumber, surname, forename, age etc etc etc
Home address
membernumber, address1, address2, address3, postcode
Business address
membernumber, company name, address1, address2,etc etc etc
Subscription
membernumber, grade, subscription, bank account, etc etc
Training
membernumber, college, results, etc etc
I am informed that it is bad practice to have duplicate data in multiple tables (ie. membernumber field) as updating the data item would be difficult (eg. if the members number needed to be changed for any reason). If this is the case how would I restructure the tables but maintain the link through the membernumber?
I am fairly new to Access....as you can no doubt tell.
I have 3 tables
tbl1 :
NameID
Name
tbl2 :
CatID
Category
tbl3 :
ProdID
CatID
NameID
Remarks
How can I avoid duplicate records in tbl3? Since remarks can be Null? product is later used in tblInventory...
I am not sure if it is possible to implement this but I would like your input. We get request from client via a web based form which contains a unique ID number called RDEFNumber. When we process the request internally, we use this number to identify the request throughout the process. The request from client contains processing of multiple files which are transmitted to us in different times of the day or days.
Every time we receive a file, an email is sent to the IT team with all the information about the file. We use an internal database to send the email to the IT team and use the RDEFNumber as the identifier in the subject line. What I am trying to do is to add an additional number at the end of the RDEFNumber automatically to differentiate the subject line.
For example, we take "1791" as a RDEFNumber. For the first time we enter 1791 to the database RDEFNumber field, it should check the table "tblRDEF" (record source) for duplicate value. If no Duplicate exists, it should keep the number as same. When we get the next file for processing with the same 1791 number and enter this number in the RDEFNumber field, it should automatically change it to "1791-1" since "1791" already exists in the database. When we get the next file, the number should change to "1791-2" and then "1791-3" and on.
I have a query where I need to incrementally count the repetition of column values and add that value in a new column.
Example:
"Column One" and "RepeatCounter" are fields in a query.
Column OneRepeat Counter
Value 11
Value 21
Value 31
Value 12
Value 13
Value 32
I want to create the outcome in the field "Counter" in an Access Query. I am a novice in Access VBA. I found I can do it in Excel with the formula CountIF. I am unable to do it in Access.
I have a table similar to this
table
-----
ID
field1
field2
field3
'ID' is the primary key but I want MS-Access to have an eye on field1-3 to avoid entering the same information into field1-3.
How can I do this?
(Using field1-field3 as primary keys is not desirable)
Please help.
Thanks in advance.
xxyy
I have the follwing three quantities: category, month and value.so I would like a report to place each value in the corresponding row (category) and column (month).using a cross tab query this is quite easy, and I also managed with a simple query, by placing 12 textboxes in the report and using the iif instruction (iif month-jan,value,null and so on for each month).
now the problem arises when i have two values for the same category but in different months. In this case, the report will place the last value in the line below the previous, leaving a blank space.I'll upload an example asap, in the meantime i try to explain it here below:
.......jan..feb..mar..
cat1 10
cat2 30
How can I prevent duplicate records from being added from a form, the dcount in the text field property, trigged before update is where this should be used is what I know but having trouble with the syntax.
I've got the table tblInvnetoryDetail with InvID(AutoNumber), and SerialNumber. The form text field is txtSerialNumber. I've managed this far with the expression
DCount([InvID],"tblinventoryDetail","[txtSerialNumber]=&"'") but this did not work.
How can I get the expression to avoid duplicates.
We are working on an Access (2007) database that is on a SharePoint Site (2007).
Currently the form is operational, but there is one last thing that would be nice to have.
The table is "Updated Headcount" which contains "EMP_ID" which are unique numbers stored as text.
In the event a new employee is entered in the system by another user on this site we would like to prevent any duplicate "EMPID"s from being entered and saved on the SharePoint, we would also like to alert the user and prevent the data from being saved.
All data is currently bound, so once the user makes a change it is made, no submit button is required.
We are running into some difficulties in doing a dlookup from the value entered and comparing to a column in the table.
TABLE - UPDATED HEADCOUNT
COLUMN in UPDATED HEADCOUNT - EMPID
FORM CELL user will input an EMPID - newEMPID
FORM CELL used for a dlookup to compare what user has entered to what is already in the table - duplicateEMPID
So below is what we are trying to do, we are sure there are a few commands missing....
=IIF(newEMPID=dlookup([UPDATED HEADCOUNT]![EMPID]), newEMPID, "Error, EMPID already exists")
I have set up a report in Access. However, when I look at it in print preview, I get the message that the section width is greater than the page width, and that some pages will be blank. It is obvious that the Detail Section is the issue, but I can't figure out how to reduce the section width. The detail section only contains a few text boxes that are well within the margins of the other sections.
How do I adjust the section width so there won't be any blank pages?
Hi I have an access database called contact.mdb and I have linked to it just fine and used the records held in it to populate a datagrid and can update and delete records.
I don't understand databases that much but I would like to read the values into a drop down menu which are held in the field 'ID' from a table called 'courses'. I have a feeling it is something to do with data sets but am not too hot on these either. Any pointers or code would be gratefully received.
Thanx loads Lervy :d
Access doesn't seem to recognize the values in a table I am updating. I am using an update query to revise prices in a column Titled "Price". I am comparing the prices in the Price column to the prices in another column with a simple IIF statement (i.e., IIF([Price]=[Column2Price],"Yes","No"). However, oddly, the formula produces a "No" result, even when the prices are plainly the same values, and all formatting for both columns is the same. Whenever I manually type over the price with the same value, the formula works and Access seems to work as intended. For example, I simply type "12.95" over the same value that is displaying in the column that I updated that is already showing "12.95". Then, after I do that, the formula works and produces a "Yes" value.
View 3 Replies View RelatedIn sheet 1, In column A all the Batch numbers are present. So I want to check if each of these is present in Access table named "tblmain". If its present then display its corresponding Policy number in Column B of attached workbook.
View 1 Replies View RelatedHi all,
In the organisation that I work for employees get paid every 2 weeks on a Saturday. So for this financial year the pay period end dates have been 08/07/2006, 22/07/2006, 05/08/2006 etc
I have a column in an Access table listing various dates. I want the next column to be
populated with the next pay period end date after that date.
So if DATE is 05/07/2006 I want PAY PERIOD END to be 08/07/2006
and if DATE is 09/07/2006 I want PAY PERIOD END to be 22/07/2006 etc
How do I do this?
Kind Regards,
Matthew
I have a report (Access 2007) with multiple totals and subtotals. However, one field, whenever I click "show Grand Total," always shows up all akimbo (out of line with the other grand totals), unbound and without the nifty little blue "grand total bar" above it.
View 1 Replies View RelatedI'm trying to determine the SQL to return only those records in a table which have duplicate values in each of two fields, but different values in a third field. Here's an example:
Code:
AcctNum FoodType FoodClass
------- -------- ---------
A123 Apple Fruit
A123 Apple Fruit
A123 Grape Fruit
A456 Potato Vegetable
A456 Potato Perishable
A789 Carrot Vegetable
A001 Banana Fruit
For the above table, I'm trying to return records which have multiple entries for AcctNum + FoodType, but DIFFERENT values for FoodClass. So for the above table, the query would return:
Code:
AcctNum FoodType FoodClass
------- -------- ---------
A456 Potato Vegetable
A456 Potato Perishable
It returns these two records because there is more than one record with for the AcctNum + FoodType (i.e. 'A456' + 'Potato'), but DIFFERENT values for FoodClass (i.e. one record has 'Vegetable' while the other has 'Perishable').
In my table for duplicate "line no" I have different "contractor" like below.
LINE NO CONTRACTOR
L-0001 C-1000
L-0001 C-2000
L-0003 C-6000
L-0003 C-8000
L-0003 C-9000
L-0004 C-5000
Now I would like to make a query for transposing values like below:
LINE NO CONTRACTOR1 CONTRACTOR2 CONTRACTOR3
L-0001 C-1000 C-2000
L-0003 C-6000 C-8000 C-9000
L-0004 C-5000
how I have to make this query?
I have this table ("people") and an example of possible rows:
id(key) COL 1 COL2 department country name
1 xx yy KPP USA John
2 zz kk KPP USA John
3 ss ff TLL USA John
4 ww qq PPO Italy Marco
5 jj uu PPO Italy Marco
I have to count the number of distinct DEPARTMENT for each NAME; so, for John should be 2 (KPP and TLL) and for Marco 1 (PPO).
I have tryed in this way:
SELECT
COUNT(DISTINCT department) AS NumberOfDifferentDepartments
FROM people
GROUP BY name;
But Access says me there is a syntax error.
I'm working with MS Access 2002.
In Access 2003 I have a form, at the footer of which I want to put some summary information. One of which is a count of the number of purchases over £500. I have tried many variations after searching the posts on this site but the only one which does not return me an error of some kind with the expression is
=IIf([Bought For]>"500",Count([Bought For]),0)
where 'Bought For is the reports listing of the purchase prices in a given date range when opening the report, but the value returned in my test is '0' when it should be '2' as the test file has two purchases of over £500.
I have a table with following two columns
TechName Version
SQLServer 2000
SQLServer 2003
SQLServer 2005
SQLServer 2008
SQLServer 2008R2
Oracle 11G
MSOffice 2000
MSOffice 2003
MSOffice 2007
MSOffice 2010
How can i show this data as components eqch version for a techname to be one component order need not follow
TechName Component1 Component2 Component3 Component4 Component5
SqlServer 2000 2003 2005 2008 2008R2
Oralce 11G NULL NULL NULL NULL
MSOffice 2000 2003 2007 2010 NULL
I print a report onto labels (Avery 5960: 3 columns of 10 labels on a letter sized piece of paper). The report and labels print fine BUT...
I need physical page breaks between certain sections. When I click on "keep whole group together on one page" in the "group by" section of the report, it starts a new COLUMN of labels (which Access sees as a new page), but does not force an actual new piece of paper.
How can I force a real page break?
Hi
I have a customer database and would like to merge anyone who has the same
phone number or mobile number.
The table is
First name Last name Phone Mobile Email
John Smith 123
Mary Smith 456 123
So I want to find these Mr&Mrs Smith because John phone number is the same
as Mary's mobile
Can you help??
I have a query based on 2 tables, joined on Memberid, the result showing :
Table1 Table1 Table1 Table2 Table 2 Table2
Category Association Memberid CustomerName E-mailAddress MemberID
Board Member(Lookup,integer) SAMGA(Lookup,integer) 44 Smith smith@abc.co.za 44
Board Member ADHTY 44 Smith smith@abc.co.za 44
Grower SAMGA 44 Smith smith@abc.co.za 44
I only want to show 1 row, based on the duplication of E-mail address. I know i should be using the row_number function, but cannot get to the result I want.
I have a many to many relationship, and one of my tables (the junction table) has only 2 fields (BookID & AuthorID). These fields together are set as primary key, in order to avoid duplicate records. Eventually, if i will try to put a duplicate record, i will get Access error's message "The changes you requested to the table were not successful because they would create duplicate values in the index, primarykey or relationship ..."
What is the best approach in order to check whether a duplicate record is going to be created, and if yes, i will get a customised error message rather than the above mentioned default error message ?
Thanks
I need help creating a report that summarizes duplicated values.
I need to write a query that groups payments of equal amounts (duplicate values only) for each vendor together. I need to show a group header containing the vendor number and name.
I was using the Having Count(*) > 1 function but that only tells me which values are duplicates It doesn't display them. I need to display the duplicates.
-WM