How do I create a daily table from monthly data? I have a monthly table and want to split it into a daily table by dividing each monthly value by the number of days in that month. I need this so I can compare the new daily values to other daily values.
View RepliesI am fairly new to access but so far I have been able to get what i need from it, until now. I am trying to find a way of comparing two sets of data to find out an employee's average productivty.
Table 1 -Hours Worked (by day)
- contains 'name' 'date' and '# of hours' worked
- an employee would enter the hours here on a daily basis
Table 2 - Contracts Keyed (by month)
- contains the number of contracts worked that is derived from seperate system
- this is entered on a monthly basis (so for example: John keyed 30 contracts for the month of January)
- the system i am pulling this info from does not have the ability to pull a daily count of contract per employee, only a range of dates and it then provides the sum for that range (unless I ran a query for each day, for each employee which would take me hours)
- employees dont have access to this system to enter their own # of contracts keyed on a daily basis.
- for entry, so far i have just been putting the first of the month and then the # of contracts.
In a nutshell, this is the calculation I am trying to create:
(Sum of "# of hours" for the month) / (total "# of contracts keyed" for the month) = employees average hourly productivity.
I have tried to do this with various types of queries and reports but with no luck, I get a prompt saying that access can't compare the 2 fields.
Is there a way to compare the data that is entered daily with the data i would enter monthly?
Greetings all!!!
I have a database containing a table of employees and their rank. I want to record monthly details regarding these people: hours, performance, etc. Their rank can change dynamically from month to month. They may be a Supervisor for a month, and I want to change this value on a monthly basis. But I want to generate a Table which shows all employees belonging to each of the eight departments, but which has empty fields enabling me to record these monthly values. I then want to be able to pull up that data at any time to see these values for any given month in the past. I also want to add the values of each field and total them for the various departments providing monthly and yearly values on a departmental and organizational (grand total) level.
The employee names and their respective departments rarely change. I don't want to have to select their names (about 125 of them) every month to create a new blank form in which to put the monthly data. I want to have perhaps a button which creates the records and puts the names in for (1) department, (2) year, and (3) month, but that adds the fixed fields ready to put the data in. This data is required every month and the field names will never change. I'm sure the solution is programmatically simple, but I seem to have a mental block over the issue.
I hope that someone casts some light on this.
Do I use a Create Table query? (The data can remain in one table.) I would like to do it programmatically. My VB is pretty good, but, it seems, not good enough.
:confused:
I have stuck in something and i hope someone will help me with this: I have created a DB which shows all the students of a musical school. Each student pays a monthly fee (sep-june, 10 payments per year). I dont want to create all these columns in my main table beacause it will be too crowded. The only thing I can think of is to create 10 different tables one for each month but i think it won't work well when I want to see how much a specific student pays.. any ideas? the information for each month that i want to have is the student first and last name, date of payment, level, fees amount and money paid (and perhaps month name..).
Thank you in advance guys!
Hi guys,
Can someone please tell me if there is any way to create a query that gives me ... lets say a sum of smth monthly.
I'd like to create a crosstab query to have at
rows : names
columns : months
values : sum of smth (kilometers for drivers)
Thankyou in advance
I'm currently stuck on trying to create a worksheet which calculate the balance remaining at the end of each Monthly Payment Period.
Monthly Payment Period: 1 to 300
Initial Balance: balance outstanding at the beginning of the Monthly Payment Period.
Interest: calculated by multiplying the Initial Balance by the APR (5%) divided by 12
Balance Remaining: calculated by adding the Interest and subtracting Total Monthly Payment.
The final Balance Remaining should be exactly £0.00.
I'm trying to make a query to filter or show only those customers when it is the time for their monthly payment.The query I have consists of four fields which are
1- Order ID
2- Payment
3- Date (Default value set to Date ())
4- Date for next time Payment (Default value set to date () + 30)
I made another field called "states". In this field I putted the following expression
Code:
IIf(([Date for next time Payment]-Date())= 0 "Should Pay";" ")
Then, I set the criteria for such field to "should pay" so that only customer "should pay" will appear in the query datasheet. However, this method has the following shortcomings:
1- It works only for one day (alert day) ,i.e., customers will filtered only when the expression is true.
2- Customers who have paid will still appear as a "should pay" until the day (the day that make the expression true) finish.
3- Customers whose pay late (maybe after 1 week) will disappear form the query datasheet after alert day finish.
To overcome the above shortcomings, i modified the expression to
Code:
IIf(([Date for next time Payment]-Date())<-1 And ([Date for next time Payment]-Date())>-15;"Should Pay";" ")
This method will extend the alert duration to 15 days, so the customers who haven't pay yet will appear in the query datasheet for 15 days. However, the customers who have payed will appear also, and that is the problem. The problem here is I can't compare the current payment date with previous one for one customer. method to create suitable expression, or even another query scheme ??
I have a query for loan calculation, fields are;
Loanamount
loandate
monthlyinstalment
what i want is that query to start subtracting lmonthlyinstalment from loanamount on monthly basis
I was assigned by my manager to design an Access database system that is able to import all data from excel file monthly and creating charts & tables to analysis how each sales people and industry perform.
We originally have a big excel master sheet that has more than 10 sheets. I tried to import the current excel into access, but then i realized that this is not gonna work. because for next month, there will be new data and I can't do the whole import process over and over. Plus, after this system is designed, the users will be someone who has no knowledge in access, so i need to create a user-friendly system for them to use.
My questions is:since the data is always cumulative number, if I imported current excel file into access, when the next month comes, how to update the new data into excel. p.s. EXP. Mike's sale volume is different each month, and with the access system, for that column, it will be a cumulative number, like the total from the month of November to this month. how do i achieve this kind of update/import goal?I tried to link the excel to access, but by doing that, I will not be able to set relationship or change the attributes of any data type in access.
Hi all,
I currently have a table that holds 2 months of data. Let's just use January/February 2004 as an example.
The field name is [DateReceived] and goes from '1/1/2004' to '2/29/2004'. I need to group my records in 7-day spans for a future query, so anything from 1/1 to 1/7 would be grouped, etc.....
I have no idea how to do this. Any help would be great.
sanctos
I am trying to transfer daily data that I get from three different queries all into one Excel sheet. I take it that you have to make one over-arching query which I have made called Awaiting Base.
View 4 Replies View RelatedI have a table that is populated everyday, with following columns:
1. ward (linked to the wards table)
2. date
3. number of patients
We have a total of 18 wards, wherein the daily number of patient in each ward should be recorded. The problem we face is that we find it counter-productive if the data encoder selects a specific ward (dropdown list), then puts the number of patients, and then moves to another field repeating the process. (the date is pre-selected using a combo-box and this will fill the date fields, thus the encoder selects the date only once).
I was wondering if there is a way where we can just automatically show all the wards, so that the data encoder would just proceed on putting the figures.
What I am trying to accomplish is import data from a CSV file every month and have it stored as a table and have that table automatically be converted into a printable invoice. I can do the import with no problem. But I am at a bit of a loss as to how I can go about creating the database.
There is only one client that I have to make up an invoice for, but will be more in the future. I need to store the data for each months invoice and then get yearly reports off that data.
#1, How would I go about connecting each months data?
#2, Should I be using a report to create the invoice layout?
#3, How do I go about automating creating the invoice from the imported data? (I am at an intermediate level with VBA, but access seems to be a whole different ball game)
I am constructing a database for a friend and need to filter data from a daily log to enable a report to be generated for each months actions. I have created fields of: entry date, month and year with the view of filtering by month and year. How do I perform this task?
View 3 Replies View RelatedI have 2 tables,
table1=productid,ProductName,Qty &
table2=Productid,productName,Qty,currentDate.
I want to be able to append data programatically once daily OnClose.Although users can log-off & on as many times,but the Append should be once & after then,update subsequent records for that day automatically from table1-table2.
Hi there :)
I'm not sure if I've picked the right forum topic for this... It's not a straightforward table question, and I think the only way I can do what I need is with a query of some sort. Apologies if it should have gone in 'Tables'...
The situation is: I'm creating a database (using Access 2003) in which our secretaries can enter exam marks for students. The difficulty is that there are ten papers (exams), each student's exam is marked by at least two examiners and there are at least 6 examiners per paper. Every examiner also marks more than one paper, but doesn't mark all papers.
So, I've got a table with all of the examiners and the papers they're marking and I've got a table with all the students and the papers they're taking. Because we have to enter the marks in such a way that we know both which mark an examiner gave and (obviously) which mark a student received (e.g. so we can look at statistics for each examiner), I thought the best way to do this would be to run a query that created a new table per paper in which the field names would be: Student_ID, <name of examiner 1 for the paper>, <name of examiner 2 for the paper>, <name of examiner 3 for the paper>, etc until the end of the list of examiners for that paper. The student's number would populate the Student_ID field and then the secretaries would enter each examiner's mark in their named field. Like this:
| Student_ID | A.N. Other | J. Blogs | J.Q. Public | Agreed_Mark |
1234A 72 74 73
2345B 65 68 67
3456C 71 73 72
4567D 52 51 52
Listing the name of every examiner (including those who aren't marking that particular paper) isn't an option (and would have to be hard coded into a table in any case, as far as I'm aware, either in a query or in a table design. This is something I'm loathe to do). Ideally, the secretary would be able to press a button on a form and have all the mark entry tables for all the papers created automagically.
The examiners for the different papers change every year, and not every academic marks exams every year, so this data will not remain static. Hard coding a table with examiner names would make more work for the secretaries. (I want to avoid this as all mark entering for all students is done in a single day. This means over 600 students at 3 marks per student [mark 1, mark 2, and final agreed mark] with time to contact examiners with questions... and only 2 secretaries, each of whom deals with a different section of students).
Because of the nature of the marking, it would also make quite a lot of work for the secretaries if we had to cross reference a generic Examiner_1 field with a different examiner for each paper, so the field name really must be the examiner's actual name.
Can anyone help me? I'm happy to do it with either VB or SQL; I'm not a programmer, but I can usually work out what code does even if I can't write it myself. I should be able to adapt anything presented as long as it's complete and doesn't assume that I know the basics. :) I've also got two reference books to hand: _Microsoft Access 2003 Forms, Reports and Queries_ by Paul McFedries and _How to Do Everything with Microsoft Office Access 2003_ by Virginia Anderson.
Thanks very much for your time. :)
-Jen
I am tracking extreme useage on account numbers. I've set up a table to add the information on a daily basis.
Currently the table has the following Fields:
Report_Date / Account / Usage / Sent / Received / Comments / Notes
(the Sent and Received fields are Y/N)
I've gotten a report to send working as I want, but I am running like 6 queries to put all the data together correctly. For example; if an account was flagged today and sent today I do not want to send another notice for the next 5 days; but I still want to log the data in the table for historical reasons... Again, this all works. Just that it is not pretty..
The part that I keep fighting is the responses. When I receive a response I want to log that. Right now, I check the Received flag, and add in any comments the customer sends back. This is easy. But I also want to print that information out on the report - just the latest information. For example, if I send a notice out on 11/1/12, 11/18/12, 12/14/12, and 1/10/13 and I have responses back from all of these logged in the table, when this account number gets printed again - say today - I want to add to that report JUST the comments from the 1/10/13 report.
Hi there, thanks in advance for any help or input with this. I am working with tables that have annual data on insurance policies that are effective for 1 year. I have Policy number (PolicyNum), current premium (CurrentPrem), the date the policy went into effect (PolicyEffDate), and cancellation (CXDate, which is 1/1/2001 if the policy was not cancelled). I am trying to earn out the CurrentPrem into monthly buckets. The tables are by the effective year going back to 2004, so basically 2004, 2005, 2006.
I'm not sure how to go about tackling this and have tried a number of different ways. I sense that I will need a query that will have 24 fields for all the months over a two year period that any given 1 year policy can be effective over. For instance, a policy created on 5/1/2004 (May 2004) is effective until 4/31/2005 (April 2005), and a policy created on 12/31/2004 is effective until 12/30/2005.
So for every month between January 2004 and December 2005, there needs to be a value generated (either zero or a monthly premium value).
Attached is a sample table with data. Really all I've been able to do is calculate how long a given policy is in effect for (how many months) and then how much the monthly premium is. I cannot figure out how to appropriate the monthly premiums to the corresponding months a policy is effective for.
Note that the current premium value takes into account cancellation which implies that the monthly premium for a cancelled policy is not 1/12 * [CurrentPrem] but 1/[MonthsInEffect] * [CurrentPrem].
I have a table that track monthly data for several thousand products.
The idea is to grab the first month and the first three months of sales for each product.
So I simply need to have a statement that scans through a predefined set of fields and seeks the first none zero value. This become the first month of sales (even if it is the 5th month of the year). It then needs to be able to grab the proceeding 2 months to create a sum of sales in the first 3 months. (however that would be for a second field, so presumably that is just a slightly more complex version of the same formula used to find the first month of sales).
i have 2tables,table1=productid,ProductName,Qty table2=Productid,productName,Qty,date(). I want to be able to backup Records programatically daily from table1 into table2 OnClose.But i do not want duplication of record in the same day. If changes occurs in table1 after backup,table2 should be updated Programatically.
View 1 Replies View RelatedI need to know the best way to append,
table1=productid,ProductName,Qty to table2=Productid,productName,Qty,date daily
I want to be able to append Records daily from table1 into table2 OnClose. But i do not want duplication of record in the same day.
If changes occurs in table1 after append,table2 should be updated using If conditions
what I have in Access is a table which lists jobs via their HB Number (as well as a ID number access gives them). For each job there is a bunch of details and some Yes/No fields.Each day I will get a dump from another system that will list jobs like this, I then need to "Update" the Access table with any new information from the excel dump. The update would need to:
1. Insert new records (jobs) from Excel dump into Access Table
2. Update any of the records fields (except HB of course as its unique) in the access table from the Excel dump (the Excel dump obviously wont have access ID numbers, but will have the HB)For a real basic example:
Access Table Like So:
ID
HB
Finished
1
5A
Yes
2
5B
No
[code]...
the actually data has lots of different fields and many many many more records. But yeah basically need to update the table from an excel dump.I thought it was as simple as doing a Excel Import > Append Table thing in Access, but that just seems to add the new records and ignore the updated fields?
I receive monthly project tracking reports and I'm looking to compare a few things between these monthly updates. I should add I'm new to Access and have been using Excel and dual monitors to manually compare data sets!!! My life might be getting a LOT easier.
Here's what I'm tracking:
I get monthly excel reports that have unique values from a "Project ID"each "Project ID" stays the same every month, but the project status changes from "Installed", "Commitment", "Pre-Commitment", etcSometimes new projects are addedSometimes old projects disappear from the reportA few other columns have numerical data that changes every month as well "Project Cost", "$ Incentive", etc.
Here's what I'm trying to automate:
Find out what Project IDs are newFind out if old Project IDs are missing from the new reportSomehow "flag" or identify projects that have status changesSomehow "flag" or identify which numerical values increased or decreased i.e. "Project Cost", "$ Incentive", etc
Do I create two tables? Do I append the new monthly report to the old one when I import my data, then somehow work with the new information?
Hey all,
I've never used Access much...i was able to use it OK at one point but ive forgotten all about it now.
I need to create something very simple for the reception at my work...
When a customer phones we want to be able to keep track of how they heard of us - so we want a very simple access/VB program.
The best way would be to have buttons of each of the magazines our company is listed in..then when someone phones and says "ahhh magazine 3" the receptionist can press a button and the button will add 1 to a field in a table?/report? next to that magazine.
Hope that makes sense :s
Any help would be very appreciated! - It seems very simple to do ?
Thanks
Acle
I am trying to create a form to enter data into a table that I ultimately will create a report from. I have created a blank table with the columns I need. I created an append query to add the new records and an update query and a macro to run them on click of a button. It all runs but it doesn't append anything to the table. What am I doing wrong?
View 6 Replies View RelatedI need to be able to count how many fields per date. I've tried several ways to add this to my query, but nothing seems to combine the dates, it just gives me nothing or 1 as the count for every line even when it is the same date......
View 3 Replies View Related