How To Hand Over Access DB To "client"?
Oct 18, 2005
I have been working on an Access Db for awhile and am very close to being ready to hand it over to the person who requested it. There will be one user and the db will reside on a desktop PC.
Here's my dillemma? How do I insure that the user will not have access to the tables? I'd hate for her to get curious and go in and "muck around" with the data. I have the db split and have logic to disable the "shiftkey bypass" on open. I plan to, also, convert the front-end mdb to a front-end mde. However, what do I do with the back-end (tables)? Is there a way to protect them?
I would like to keep the db split (front-end/back-end) so if modifications are required in the future (to the screens/reports/processing), I can just send her a new front-end (I have the 'relink' logic in place on initial launching of application).
Any ideas for protecting the tables?
Thank you.
Regards,
SueB
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Mar 26, 2013
Access 2010
I have a report with some text boxes on it. Sometimes the text in these boxes can be a very long string of characters (maybe a path to some folder). In this case I do not want the text box to grow. I just want the report to show me the right-hand side of this path and cut off the left. How do I do this when still aligning my text to the left?
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May 18, 2007
Hi all,
I need a hand from your side with the following.
The attached Excel workbook needs to be transformed into an Access 2003 database.
It is a list of clients’cases represented by lawfirms and the amount of money that is involved.
The case comes in under the ‘Aufstellung’ worksheet and can progress to a Claim or 2 different other Requests.
Purpose of the database :
1.Fast entry of new cases
2.Easy look up of existing cases
3.Conform updating of existing cases (warning when a certain case number already exists)
4.Easy report running
5.Keep the entire history of updates, changes, deletions and processing to a Claim
Tables :
1.Aufstellung
2.Claim Request
3.MB Request
4.MFA Request
-Question 1 : In the tables you will see that several different appointment dates and hours for one case are listed in 1 cell. In order to keep the history of updates do I need to create a separate Appointments table ? How would I structure this then ? The unique identifier is the Case Number. But 5 columns (Columns E, F, G, H and K) are ellegible to be treated this way. Do I need to create 5 separate Appointments tables ? And how do link them ?
-Question 2 : In order to split all the packed Appointments information in one cell I need to transfer the column to Word, replace the manual break by e.g. *, re-import the table in Excel and do text to columns ? So that each Case Number gets a number of columns accordingly to the number lines in the original cell ?
Queries :
1.List all Failed cases per form
2.List all Open cases per form
3.List all Filed cases per form
4.List all New Date set by Authorities per form
5.List all No results per form
6.List all ABC per form
Forms :
1.Aufstellung
2.Claim Request
3.MB Request
4.MFA Request
-Question 1 : How do I set up a check box in the Aufstellung form which, by checking off, will transfer the current record to the Claim Request form ?
-Question 2 : How can I make a field to be a lookup field ? e.g. When typing a name, it will give a drop down list of existing names of the table and the possibility to type a new name which will be stored in the table ?
-Question 3 : How do I make a pop-up warning message in the Austellung form when a certain case number exists already in the database ? And how do I block the case number field for duplicate entries ?
Reports :
1.Aufstellung complete table
2.Claim request complete table
3.MB request complete table
4.MFA request complete table
5.List all Failed cases per Form and include count of Failed cases plus sum of the Main demand in Euro
6.List all Open cases per Form and include count of Failed cases plus sum of the Main demand in Euro
7.List all Filed cases per Form and include count of Failed cases plus sum of the Main demand in Euro
8.List all New Date set by Authorities per Form and include count of Failed cases plus sum of the Main demand in Euro
9.List all No results per Form (empties) and include count of Failed cases plus sum of the Main demand in Euro
10.List all ABC per Form and include count of Failed cases plus sum of the Main demand in Euro
-Question 1 : How do I include a count of the records into the report ?
-Question 2 : How do I include a sum of the Main demand in Euro into the report ?
Switchboard :
1.Make a new entry or update an existing one
a.Aufstellung
b.Claim request
c.MB Request
d.MFA request
2.Search
a.Case Number
b.Applicant’s Name
c.Date
d.Court record Number
3.Reports
a.Failed case
b.Open cases
c.Filed cases
d.New date set by Authorities cases
e.ABC cases
4.History
a.Export history table to Excel through e-mail
b.Who updated the record and when ?
-Question 1 : Do I need to create a switchboard at the very beginning of my database ?
-Question 2 : A switchboard can only contain 8 buttons, how do I create a sub switchboard ?
-Question 3 : How do I set up the user access tracking – who updated what when ?
Thanks in advance !
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Nov 9, 2005
Hi all
Brand new on here and desparate for some help and guidence.
So far with Access I have just used it as a store of addresses to mailshot prospective clients.
However, I now need a more complex database and this is where you might be able to help.
First things first, most of my clients are in universities. This means that I can be used by more than one person in more than one department at a university.
Does this mean I need to do three tables:
1/ "University Details" which gives the address details
2/ "Department" storing the departments of the unis we work for
3/ "Client" Name of the client(s) in that department.
After this how do I link them?
Thanks
Razieluk
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Oct 10, 2005
I've made an adp (access project ) file. I want to permit some users to look in the data but i'm not certain they have access installed, can i give them read-only rights by placing a data-access page in a network map? Can they use the functionality of a data-access page without having access installed?
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Oct 20, 2006
This post is really aimed at someone that has experience of network databases and the problems they can pose but if you can help at all that would be great!
I work for an insurance company and we have created a database for registering complaints on. The one we currently use is a single .mdb file which can be shared by up to 60 people at any one time. This is creating a lot of problems when the queries and some VBA code are run. I therefore made a server file which is just an mdb file with data tables in and NO forms or queries. This file is stored on a shared drive on the network server. We then created a client file which contains all of the forms and queries and code. This file contains linked tables to the server so when data is entered into the form, it "Sends" it to the server mdb file. The client is installed on each of the local machines c:. The problem with this was that if we made a change to the database, we would need to reinstall the client on every single user pc. This would of took ages. I therefore made an auto-update function that checked the version number on the server and if the server number was greater than the client number, a simple .bat fiile was run which copied the updated client file from the network to the relevant users local disk.
The problem we have now is that our IT department are concered that if we make a change to the client and all the staff log in at 9am for example, it will start doing multiple copying of a file around 8mb in size to around 60 machines. They are only running on a 2meg pipe so this could cause some problems. We are not looking to change the client & server idea but does anyone know if this will have a big impact and infact if the updates for 60 machine is the equivalent or lesser of 60 people sharing the single file i mentioned earlier. If the IT dept are happy with 60 users accessing the same file at the same time, which they currently are, why are they unhappy with it updating these machine using the new method.
Would really apopreciate any thoughts anyone has..
Thanks a lot.
Gaz
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Feb 8, 2006
I have completed a database for a company with 60 000 clients and over 100 000 job records.
The database works at very resonable speeds on the Server computer, or the computer on which I installed the back end of the database.
Each of the other 3 computers on the wireless network, have a local copy of the Front End on their machine, and reference the Back End (BE) on the server computer.
Each of the Client computers have varing speeds when accessing the BE, some as slow as 10 minutes for a simple search, filter or just loading a form.
What can I do to improve performance across the network?
Do I need to install additional components on the other computers to improve the db performance?
Your help will be much appreciated.
Joseph.
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Jan 29, 2007
Hi,
We are using MS Access as the backend to our application which has been written in delphi and have run into a problem that we have not been able to solve. Hoping someone has run into this before or any suggestions are much appreciated.
The problem:
MS Access runs slowly for client PC's after a update or insert.
- I am using ADO to connect to the Access database, which is using the OLEDB for ODBC Provider.
- The application I have sends queries (both select and update) direct to the database (ie client datasets are used).
- When only select queries are sent to the DB the response time is fine.
- When an update or insert query is sent to the DB the response time of the PC it is run on is fine.
- When an update or insert query is sent to the DB the response time of any other client PCs running the application take about 5 to 6 times longer to run queries than before the updateinsert query was done. This is the issue that I am having.
- Any client PC's that display this slower response time, can have their response time returned to normal by closing down the application and restarting it.
- No more than 3 PC's connected at one time to the DB.
- Maximum database size of 150MB.
- Problem occurs on various network setups, including domain and workgroup.
- Problem only surfaces for users at times well after any application updates have been applied (ie several weeks after, and then once the problem starts it continues).
- It does not occur for all user sites.
I have tried and thoroughly tested the following to no avail...
- Applied all the latest microsoft updates
- Closing and re-opening the ADO connection after updatesinserts
- Changed the ADO provider to Jet 4
- Saving the DB in Access 2000 or 2002 format
- Set the Default record locking to 'No Locks' and 'All records' and 'Edited record'
- Used 'Open databases using record-level locking' selected and unselected
- Many application techniques (using delphi) to work around the issue. Many of which have indeed improved general response times, but have not resolved this particular issue.
The only thing I have tried that has resolved the issue is... - Upsizing the database to SQL Server (Unfortunately this option is not a viable one for us at this stage, so I need to find a resolution to it while still using the Access DB).
Thanks for your help
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Feb 28, 2013
I have developed .net application ....at back end I am using ms access database. When I deploy my application at client end , I want only my ms access database should accessible to application only. Client should not be even to see which type of database i am using or its business logic .
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Jul 31, 2013
I'm not sure if Access is the right program to use for this scenario as I only know the basics on creating the database.
I want to be able to create a client database and then be able to generate a number of standard template letters at any particular time for selected clients.
I don't want a mail merge!!
Can access be used for this?
Ideally I would like to create a form for administrators to use to input new client info and update existing clients info and then just be able to click a button (or the like) to generate the standardized letter for a particular scenario.
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Apr 28, 2013
I have an acces form to input client orders. Each order has its own order number a different client. On the same form I have a button to generate a report based on the inpuuted data on the same form which works perfectly fine.
Now I need to use same report to save each order in a specific folder on my computer in pdf format. However I would like to have the file generated as follows ordernumber "-" clientname.pdf. This way each order is saved in the same folder without overwriting the previous one.
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Feb 12, 2008
Hi
I'm looking to build a product generator - so user will select from a series of combo box's (Bed, (could be 5000, 5100 etc) Plug,(could be A,B,C,D) Castor could be ZZ, AA, EE,etc) and a code will be generated. (i.e 5100CEE)
I can achieve this - but I've been thrown one of those balls that are curved. The end user also wants a picture of each part of the code to be outputed on the final order form - and here's where I'm struggling - as if I pull from my dumb form (with dumb combo box's) - I've nothing to link to - and if I link to a table, I get zillions of records.
Any advise, general direction, gratefully accepted.
Cheers
Paul
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Nov 27, 2007
Reet, I have a problem i have been pondering over for the last hour or so and im not sure the best way to do this! Its slightly tricky to explain so bare with me!
So I've made a Software Licensing Database which tracks licenses etc.. Its based information provided by another company which handles all my companies data handling etc..
Ok so in this database it tracks all installs and compares them against licenses. But this 3rd party company doesnt make life easy and sporadically buy licenses thus there's are always licensing issues here and there.. hence wantign the db to keep track. However rather than having a simple 10 licenses, 10 intalls for abit of software, they have created an entity called a Delta which is hand-me-down licenses. i.e.
Adobe Acrobat Pro 8:
100 Licenses | 50 Installs | 50 License Delta
Adobe Acrobat Pro 7:
25 Licenses | 93 Installs | -18 License Delta
So as you can see the Delta is Licenses available for lower versions & editions of software. So where I get these reports on a figures basis my boss wants me to physically give each install a license. Thus thats me breaking down a number of License into a singular form and assigning it to a specific person. Which is all done thats easy enough my problem is Incorporating the delta for that piece of software. So above as you can see for Adobe Acrobat Pro 7 I can happily assign those 25 Licenses to 25 of the 93 people but I dont know how to reference the 50 Delta Licenses on Adobe Acrobat Pro 8 to the remaining 68 people.
Of course the example I have provided makes it seem not to difficult but you have to remember I have about 60 different versions of Adobe Acrobat, they have multiple editions (Pro, Standard, Corporate, blah blah...) Baisically I cannot see anyway of writing abit of VBA giving each bit of software a Hierachial order in which to refer to.
The best possible way of doing this I can see is creating an alternative table which I will have to manually go through the 23K bits of software and define which bits of software are higher up the foodchain & eligible for a 'Delta License'
Any help is much appreciated!
Cheers
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May 18, 2006
Can someone take a look at the attached prgram and see where my error is:
From the control panel.....Click print invoice....enter 100 and then 1000.......for payment status I want to be able to either pull the "paid" invoices or "unpaid"..........I really dont understand why the tag request comment keeps poping up.......This is a program that I have taken and modified.....Tag rest number I do not beleive needs to be anymore.....
thanks in advance
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Aug 12, 2004
I have a database of equipment that is hired out. When the equipment is hired out the date is recorded and when it is returned the date is also recorded. That same piece of equipment may then be hired out again. What I want to be able to know is what equipment I still have in stock at the base. I have tried many different attempts of trying to get this to work but I don't seem to be having much success. Could someone please tell me how I can do this.
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Jun 11, 2006
Hello,
I am currently designing a stores management database similar to the Northwind database but alot less complicated. We dont need all stock price,sales price and order information. The objective of my database is to calculate stock on hand and have a alert if current stock levels are below a reorder level.
I have taken a begginers course on access and so far so good. Got my relationships sported and everything is working nicely apart from the stock on hand calculation.
What I have is a products form and inventory movement subform. I have a one to many relationship between the two and when you scroll through the products, the inventory movement is updated too. Great.
But now for the stock on hand calculation. I have inserted a formula into the header of the subform and it works fine, but when I do the same calculation on the form I either get a result that doesnt scroll over with each product or I get a #Error.
I'm stuck and have been working on this for a few weeks, if someone could help that would be great.
Thank you,
Kerry.
PS: see attached for description of relationships
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Sep 3, 2012
my details input as per below;
1) table 'Receiving' (Part#,Qty received,date received)
2) table 'Issuance' (Part#,Qty issued, date issued)
How to calculate current stock on-hand?
*previously this report are using ms excel table. i just tried to convert into access since i will have a better view, will a separate form to fill up, will have a report to pull in(hopefully... current on hand )
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Jul 10, 2006
Hi Guys,
You know how you get the form header/detail/footer sections on a form. Well, how can you make text appear down the side (ie so that it overlaps all of the header/detail/footer sections).
Take a look at my drawing, it will explain it better...
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Jul 21, 2015
I have One table(and designed form from it) in which i have recording the daily transactions(it is like a daily book). Daily transactions took place like Purchase of items of Amount 45, sale=70, sold on account=100 etc.
What problem i am facing is: I would like to Add Cash In Hand amount and would like to show it on my form. When day end I would like to move remaining cash In Hand on separate column of that date. The next day i would like to take the previous Remaining Cash in Hand as Cash In Hand at Start for next date and so on.
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May 4, 2005
Hi,
we use access for localisation in our application. The business object which accessess the access uses DAO connectivity and we often land to
"Too many client tasks" problem.
is it wise to change the DAO to ADO? if so the above problem will go off?
what are the chances that the problem still persists?
is that access has any limits on the number of connections? like 64, 255? or is that ADO/DAO has any limitaions on the number of concurrent connections to access DB?
Pls help, your help will be highly appreciated.
Thanks,
Venkat.
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Jun 18, 2007
Hello, I am new to this forum and hope someone will be able to help me.
I understand that when querying using a split MS Access database it retrieves all the data to the client machine and then applies the criteria (hope this is correct) at the client side.
If I were to link to Oracle XE tables via ODBC, does a query using these linked tables still bring across all the records to the client or will it run the query on the server and just bring down the records matching that criteria?
Many thanks in advance...
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Dec 14, 2005
I'm making a pop-up form for a certain of clients who require advocacy. I'm including a screenshot.
The thing is I don't necessarily want the form to go to a particular record, but rather be null until lastname/firstname field is filled in. I've written code to look up if there's already a client on the file and thus use that file, but am stuck when if there's none, and it's a new client, how do I make it so a new file is created?
Currently, the lastname and firstname's record source is a query looking up the corresponding fields in the related table.
Also, should I do something special for form's load property to ensure that no new record are created until lastname/firstname has been filled in?
Private Sub LastName_AfterUpdate()
If IsNull(DLookup("advocacyid", "advocacy", [me.lastname=advocacy.advocacyid])) Then
DoCmd.GoToRecord , , acNewRec
Exit Sub
Else
Let Me.AdvocacyID = DLookup("advocacyid", "advocacy", [me.lastname=advocacy.lastname])
Let Me.FirstName = DLookup("firstname", "advocacy", [me.advocacyid=advocacy.advocacyid])
Let Me.LastUpdate.DefaultValue = DLookup("lastupdate", "advocacy", [me.advocacyid=advocacy.advocacyid])
End If
End Sub
Screenshot:
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Aug 11, 2005
Greetings All,
I have a feeling that my problem is easy, but I have been in a panic over this project, that I cant think too straight anymore (I think I need a vacation!)
I have a simple form for tracking employee activity, such as rehire, death, orig hire, exc. This works find, except they now want to be able to make changes to staff details like new job title and such. On the same form. They don't want to change forms.
So I added a subform that connects to the Staff Detail table, using the Clock# that exists in both tables.
When the form is open, user must choose employee from drop down, once choice is made the clockno on the main form fills in, however, the subform clockno which it connected to the main doesnot update- unless, is you go into design view and then back to form view, the subform fills in with the right info, you can even use it in quierys -- However, if you change the employee in the main form, its clockno will change, but not the subform, you have to go the design view again. I have no clue. HELP
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Sep 24, 2007
I need to set up a simple Consultant Booking DB.
Consultants need to be able to log-in when they are available and be put in rotation. Agents need to be able to select the next available Consultant. I also need there to be a waiting list.
I would like to be able to run reporting on Time on Waiting List, Time with Consultant, etc.
Is there a simple way to do this? I would appreciate if someone could point me in the right direction.
Thanks
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Dec 8, 2013
I want to create tables with clients and another table to populate multiple orders for each client. How these tables will look like and how to create one to multiple relationship.
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May 23, 2006
Hi guys. I am trying to help a client regards an un-supported access database. They have a DB that is shared across a network (only have experiance on database on single client, never set up security etc....). The DB is installed on the Server.
The DB is access via a mapped network drive. The Database folder contains the following files:
MKC Clients_Quesries.mdb
MKC Clients.mde
MKC Clients_.des
On one machine the MKC Clients.mde is launched and 1086 records are visible. On a second machine the same MKC Clients.mde is opened but displays only 977 records?? An I missing the obvious?
Any help appreciated, she is a nice lady!!
Phil.
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