How To Handle Duplicate Members In A Table

Oct 7, 2015

I am putting together a "Clients" table, what is the best way to handle Clients with the same name.

For example:

Here are a few fields from my "Clients table":

ClientID
Fname
Mname
Lname
DateOfBirth

I was thinking of making a unique index for first and last, but then i thought, what if I come across 2 John Smith's?

I am sure there is a professional way of handling this, but Im not sure what the norm is.

-SHould I make a unique index for Fname, Mname, & Lname?
-SHould I make a unique index for Fname, Lname, & DateOfBirth?

I would like to know what is the norm when storing people in a table and the best way to prevent duplicate clients from being entered.

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Mar 4, 2013

I am constructing an Access database and wish to get all the members from a particular OU into a table.

Our Domain name is CORP. The Active Directory Users and Computers shows our domain as "corp.

Under this, there is a folder called "Accounts_User" and under that a folder called "Site-SYD" - This is the OU I want get get all the members from?

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Aug 25, 2005

Hi all,

My database is a simple membership database that adds members and by clicking of a button it tells me the memebers birthdays for the month and if i chose to select the send card option then it remembers who has been send the card.

All i want now is a query that will take a member who's memebrship has been expired (since membership is year long only) and move them to another table by looking at the membership dates (like 2004 and 2003).

And may be later on if those members wants to join the membership i can then add them again from that table back to the main table.


I hope i made my self clear enough.

Thanks alot

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Mar 8, 2006

I have a query where I am trying to count the number of members who have joined during a period of 12 months from a start date sept 01 to following August 31. Instead of getting the total number of members I am getting totals for each member type. I have 12 member categories identified by [TypeID] but each member has a MemberID (Autonumber). I use Sum in the MemberID Field in my query by pressing the Sigma Button. When I run the query I get totals for each TypeID instead where I wanted one final Total. I suppose I need to count the records bearing in mind some numbers have been deleted so numbers jump in the Auto Number field. This is quite asic but I cant get it right. Help appreciated!

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Feb 22, 2007

First I'd like to say I've learned a great deal from all of your posts. I registered today because I'm having the strangest problem.

Let me tell you that I am in no way a programmer, I don't know any code except some basic html. I was asked to take a 2 day class to learn Access (which was a joke) and then build a database for my employer. I think I've accomplished what they need by using every available book I could get my hands on, forums like this, and the help menus.

Our database is very simple. We only have 3 tables, all of which are related by a field we call our "referrer code".

My problem is this -- we've noticed that some (6)of our records are gone. I have no idea why, or when. We run a roadside assistance company. The database keeps track of members. I can't afford for Access to just drop people. The tables are very small, we only have 1,841 members. There isn't any specialized coding, because like I said, I don't know any. I've mostly used wizards to design.

Does anyone have any idea what, if anything, I should look for. I can send or answer any questions that might help you help me.

I would appreciate anything you have to offer -- even if its just a place to read something that might help.

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Jan 18, 2007

Hello,

I have a single membership table that contains two separate date fields,a "StartDate" when a member joins and an "EndDate" when an individual cancels their membership.

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For example if the date is set to 1/1/06 through 1/1/06, I will get a list of all active members on that particular day.

Any help is greatly appreciated. Cheers.

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Apr 8, 2015

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Apr 30, 2005

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so in the picture field would be something like this...

Picture
c:documents and settingsall usersdocumentsmy picturessample pictureslue hills.jpg

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how should i do this please

cheers

Andy

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Jan 9, 2015

I have created a database containing customer records and i wanted to somehow add a part where an individuals records will automatically be deleted if they are not active for 3 years+

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Jan 3, 2006

Hello,
i am creating a database for a membership of my martial arts academy, so far i can add and search members.

i would like to have a mail merge feature on this, so that i have a list of all the people with a check box next to their name, if the box is ticked their name is added to the mail merge. if its not ticked its not added.

All help is much appreciated.

Aaron.

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Adding Payments Due For Family Members In Query.

Sep 28, 2005

Hello,

I have a query that lists members who have outstanding payments. The results of this query are being used to populate a winword mail merge document.

The problem with this query is that if there are multiple members from the same family who owe then I will get an entry for each of them in my query results. What I would like to do is add the amounts due so that I only have 1 entry for that family. Additionally, since it is possible that more than 1 person can have the same last name and not be related I would also like to have the query check the address field and if it's the same than add the amounts due. The following is the sql statement for the current query.

SELECT Members.FirstName, Members.LastName, Members.ParentsNames, Members.HomePhone, Members.PaymentDue, Members.Active, Members.MemberDues, Members.FamilyAmount
FROM Members INNER JOIN MemberTypes ON Members.MemberTypeID = MemberTypes.MemberTypeID
WHERE (((Members.PaymentDue)=Yes) AND ((Members.Active)=Yes))
ORDER BY Members.LastName;

Any assistance would be greatly appreciated.

Regards,
Chris

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Mar 16, 2005

anybody help please

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thanks

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Aug 11, 2015

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I want to make a daily report showing only the active members in today date only for example:

Jack have swimming every Saturday, Monday and Wednesday Between 14 July 2015 till 14 August 2015
Jill have swimming every Sunday, Tuesday and Thursday Between 14 July 2015 till 14 August 2015

today is 11 August 2015 and I want to report to mention just who is active today only.

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May 5, 2015

I am trying to get active member count by month in MS Access.

Table looks like this:

admin ID firstName sDate eDate 1 Adam 01/01/2015 01/04/2015 2 Ben 01/02/2015 15/04/2015 3 Carl 01/02/2015 13/03/2015 4 Don 13/01/2015

Required output would be like this

2015-Jan: 2
2015-Feb: 4
2015-Mar: 3
2015-Apr: 3
2015-May:1
etc..

I got this far:
SELECT DISTINCT count(a.ID) as mCount, year(dimDate.Date) as [Year], month(dimDate.Date) as [Month]
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GROUP BY year(dimDate.Date), month(dimDate.Date)
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Query4 mCount Year Month 31 2015 1 71 2015 2 44 2015 3 13 2015 4

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Aug 11, 2015

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Jack have swimming every Saturday, Monday and Wednesday Between 14 July 2015 till 14 August 2015
Jill have swimming every Sunday, Tuesday and Thursday Between 14 July 2015 till 14 August 2015

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Hello,

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I think I made this more confussing then it needs to be

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Aug 13, 2007

I have a parent form (called PR_CR_Form) that has a subform called SubFrm_DefectClassification. I am trying to log all changes to the Access database. I am using the VBA code from the Microsoft website for article 197592. It works great. However, it only allows me to capture the changes to the main form. The VBA code has the following statement:

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E.g. this is haw it prints now

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J Smith No M Smith Yes

and this is what i am after

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2525
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2658
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Basically part of my database is storing properties, then there's a separate table for property photos as each property can have between 0 and infinity photos (theoretically, the max. is likely to be between 5 or 10).

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