How To Link A Form To Crosstab Query
Sep 20, 2015
Basically what I am trying to do is to link the crosstab query to a Form. the crosstab query has the following SQL:
TRANSFORM Sum(SubQryTotalProductSales.SumOfQtyOrdered) AS SumOfSumOfQtyOrdered
SELECT SubQryTotalProductSales.fkProductID, SubQryTotalProductSales.ProductName
FROM SubQryTotalProductSales
GROUP BY SubQryTotalProductSales.fkProductID, SubQryTotalProductSales.ProductName, SubQryTotalProductSales.YrOrder
ORDER BY SubQryTotalProductSales.YrOrder DESC
PIVOT SubQryTotalProductSales.YrOrder In ("2015","2014","2013","2012");
The Main form was made from my Product table and contains all the product related fields. ProductID, ProductName, Description, X_Ref, ListPrice, OurCost, fkSupplier, Discontinued, ReorderLevel etc....
Then I made a Subform with the crosstab query, and tried to place it in the main form. So far everything seemed to work. The next thing was to make the Child and Master Link, I used the fkProductID from Child (Subform), and the ProductID from Master. So there are no errors, but I don't get the link to work, that is when I change the product Field in the Master the Subform does not change accordingly.
When I change the view to design view and then change again to Form view, it opens up with the correct product in both Master and sub. Except in the Sub the productName Shows the productID instead of product Name.
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Apr 21, 2005
I’m trying to create a budgeting tool for my company. We operate in many countries and budget at the country level so I’ve set up a one-to-many relationship between my tblCOUNTRY and my tblEXPENSE. My tlbEXPENSE has fields ExpenseID, CountryID, Month, and Value.
In order to create a form where each country manager is able to fill out, and make changes to their budget for the next year I would like to create a crosstab query so they can have a horizontal view of the year broken out by month. The problem I’m running into is that crosstab queries are aggregates so they do not allow data entry.
The only solution I’ve thought of is to create a make table query from the crosstab query, but I still run into several problems. First, I need all twelve months to show on my crosstab even if there is not an expense yet for that month, and once I have it broken out by month how can I transpose it back into a form to be able to append it to my tblEXPENSE?
I don’t know if this is even possible with the way I have set up my tables. I guess first I’m wondering if I should change the setup of my tblEXPENSES so it has a field for each month although this would make it harder to do an annual budget rollup based on country? Or should I make a form in Excel for all the country managers to fill out, compile all the data, and append it to my database? Thanks in advance for any advice.
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Dec 30, 2013
When I run this query
TRANSFORM Sum([rpt LEAD TYPE SUCCESS RATE2].rec_cnt) AS SumOfrec_cnt
SELECT [rpt LEAD TYPE SUCCESS RATE2].Internal_Rep, [rpt LEAD TYPE SUCCESS RATE2].Lead, [rpt LEAD TYPE SUCCESS RATE2].Start_Date, [rpt LEAD TYPE SUCCESS RATE2].End_Date
FROM [rpt LEAD TYPE SUCCESS RATE2]
GROUP BY [rpt LEAD TYPE SUCCESS RATE2].Internal_Rep, [rpt LEAD TYPE SUCCESS RATE2].Lead, [rpt LEAD TYPE SUCCESS RATE2].Start_Date, [rpt LEAD TYPE SUCCESS RATE2].End_Date
PIVOT [rpt LEAD TYPE SUCCESS RATE2].Results;
I get valid results.
When I run the form it prompts me 3 times for each start date and end date. Then I get the following error :The Microsoft Access database engine does not recognize '' as a valid field name or expression.
I am running MS Access 2010 on a Window 7 pc.
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Sep 21, 2007
Hi all, I am utterly unsure if what I want to do is even possible:
I have two crosstab queries, qryRewCOCredit and qryWrapCOCredit which show the changeover (CO) times for the specified machine when they are NOT zero. (all zero entries don't show up).
There are many cases when there is a CO for the Rewinder on a specific day, but not for the Wrapper, and vice versa.
I want to make another crosstab query which performs a calculation. To keep it simple:
If (RewCOCredit>WrapCOCredit) Then
5-RewCOCredit
Else 'WrapCOCredit>RewCOCredit
5-WrapCOCredit
Please help!!!
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Jul 27, 2013
problem when I am trying to use Form to filter data from a cross tab query though I have already defined the parameters. The SQL is as under :
//Code start
PARAMETERS [FORM]![START_MONTH] DateTime, [FORM]![END_MONTH] DateTime;
TRANSFORM Round(Sum(CLng([A_GAS_m3]+[NA_GAS_m3])/1000000),3) AS GAS_MMSCM
SELECT maindata.on_off, maindata.state, maindata.OPERATOR, maindata.field_block
FROM maindata RIGHT JOIN PRODUCTION ON maindata.field_block = PRODUCTION.FIELD_BLOCK
WHERE (((maindata.field_block)<>"Panna" And (maindata.field_block)<>"Mukta" And (maindata.field_block)<>"CB-ONN-2000/2(NSA)" And (maindata.field_block)<>"CB-ONN-2000/2(BHEEMA)") AND ((PRODUCTION.MONTH) Between Format([FORM]![START_MONTH],"dd-mm-yyyy") And Format([FORM]![END_MONTH],"dd-mm-yyyy")))
GROUP BY maindata.on_off, maindata.state, maindata.OPERATOR, maindata.field_block
ORDER BY maindata.on_off, maindata.state, maindata.OPERATOR, maindata.field_block
PIVOT PRODUCTION.ACTIVITY;
//Code End
When I save it prompts for the Start and End Month and When I run the query it pops up the form twice...
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Mar 2, 2007
Hallo,
I'm quit new to Access.
I have an existing application. There is a form with some selection fields. When I press the button report then following is executed:
- The report object is called with DoCmd.OpenReport Rpt, acPreview
- This report has object dependencies with the query qryRptClient AND the form frmClient. This is the form with the selectia criteria.
The query "qryRptClient" has nested query's but in some of them, in the where clause fields are tested like: "WHERE (tblTempProject.country=forms!frmClientReq!cmbCoun try"
Generating of the report works correct ==> so far so good.!
Now the application must be extended by exporting this report result to XML file. So I have added on the form another button wich is calling the same query Like:
Application.ExportXML _
ObjectType:=acExportQuery, _
DataSource:="qryRptClient", _
DataTarget:="c:Projecten estexports" & FileName
But now I get for every selection criteria field which is used in the query's a popup window asking what the value is of this form object.
So, I understand with the report that there is a link between the report, query and the form but in the second occassion how do I get a link between the query and the form.
Can somebody help me? Thanks in advance.
Nico.
P.s. When I try this with northwind database, with the query invoices, it working correct and I get a XML file! So the export on itself is working.
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Dec 5, 2013
I created a query that shows everyone who has a specific date field blank. Now want to make those names clickable so that it opens a specific form with a certain record related to that individual in the query. Each line with a different individual should open a different person on the form and their corresponding record.
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May 31, 2006
:confused:
I am trying to help someone with a complex problem (so it seems to me) but I will first ask about what should be a simple thing....
First goal: to COUNT the number of times a TYPE of visit is made.
There are several different TYPEs but only interested in tracking 2 of them.
When a crosstab query is created - if one of the 2 parameters are not "met", a blank is returned. I have been reading posts about using NZ and IIf IsNull, etc to get past that - but none of them make any sense to me and the Access help suggestions do not work. Hope someone can make it clear with this information: (can't give more specifics to keep privacy intact)
The SQL was written by Access not by me. :)
Here is an example of the Crosstab SQL (which is using a previous query):
TRANSFORM Count([qryTest2.TYPE]) AS CountOfTYPE
SELECT qryTest2.CID
FROM qryTest2
GROUP BY qryTest2.CID
PIVOT qryTest2.TYPE;
-----------
qryTest2 SQL: (Grouping by to remove dups)
SELECT DISTINCTROW tblM.CID, tblM.[M#], tblM.LNAME, tblM.FNAME, tblM.YMDBIRTH, tblC.ClDOS, tblC.TYPE
FROM tblM LEFT JOIN tblC ON tblM.[M#] = tblC.[M#]
GROUP BY tblM.CID, tblM.[M#], tblM.LNAME, tblM.FNAME, tblM.YMDBIRTH, tblC.ClDOS, tblC.TYPE
HAVING (((tblC.TYPE)="Out" Or (tblC.TYPE)="In"))
ORDER BY tblM.CID, tblM.LNAME, tblM.FNAME;
Thanks for you time! :)
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Aug 12, 2014
I have a database which among other things records how jobs are received i.e.: Telephone, Email, Mail, Facsimile or Web.For each client I want to identify the percentages of each method of receipt against the total of jobs received and during different time periods.I have created a make table query for all jobs received between variable dates for a client entry of the name of the client and the start and finish dates are required to run the query.
I have a crosstab query set up to count each method of receipt and a final query to work out the percentages using the total from the crosstab query fields divided by the total of all methods.I have a macro set up to replace the table with new data when I want the stats for a different client between new dates, therefore the different methods of receipt may vary for the less active clients i.e.: they may only have telephone and email .
My problem is if I choose a client where we have not received a job by a particular method (say web or facsimile), the last query working out the percentages has fixed names to cover each method but naturally produces an error when it cannot find a corresponding method of receipt. I have experimented with NZ() without success.My question is can I either have preset standard names of the column field in a crosstab query? Alternatively in the query calculating the percentages, can I include code to ignore a non-existent field in the crosstab query.
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Aug 17, 2005
Hello All,
Your Help Required. I have send you a Database, in which I have used Crosstab query, I just want when I select the report from switchboard, and enter the datefrom / dateto (fields names) than click the preview report. Required report is open.
I have faced following problems
1-When I have selected the report and click the preview button. Report is not opened.
2-I have used cross tab query and link with the switchboard. But when I have run the query this msg is appeared “Microsoft Jet engine Does not recognized these field(name)”
Thanx
ami
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Sep 23, 2005
I am am wondering if it is possible to create a crosstab query that displays alphanumeric values and not numeric (computational) values.
Ex:
Table contains the following details:
Name Branch
Bob 111
Bob 222
Joe 333
Pam 444
I want to use a crosstab so I can view the data as follows:
Name Branch1 Branch2
Bob 111 222
Joe 333
Pam 444
Is this possible? I've been playing around with it and it doesnt look doable. Perhaps there is a better way of getting the data into this format? Any suggestions would be greatly appreciated!
Super Thanx.
O.
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Oct 2, 2005
Hi all
I'm trying to create a crosstab query with criteria that refers to a combo box on a form to allow me to filter data before the query is created. However when I refer to the combo box (e.g. = forms!frmSite!CmbSiteName) I am told that access does not recognise this as a 'valid field name or expression'. With a normal select query I dont have the same problem. Is there a way around this?
Cheers
Rhys
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Oct 4, 2005
Hi, I have a crosstab query I have set up, calculating the cost of a product per month
it should look like
1 2 3 4
gek22 £55 £66 £77 £88
er44 £99 $100 £101 £102
tt66 £103 £104 £105 £106
but instead it looks like
1 2 3 4
gek22 £55 £88
gek22 £66
gek22 £77
er44 £99
er44 $100 £102
er44 £101
tt66 £103 £106
tt66 £103
tt66 £104 £105
Admittedly this is my first time doing a crosstab query, but I have both my column and rowe headers set to group by, I kinda assumed this would group them in much the same way a pivot table does in excel
Any help on this would be great
Hmm, doesnt want to keep the spacing in it :( hopefully you can get the idea
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Jul 6, 2006
I have a report based on a crosstab query and the data changes every time the report is run even though the data is not updated. Can anyone shed some light?
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Jan 25, 2007
I have a table with the following info:
Date/shift/name
1-1-07/1/tom
1-1/07/1/Bill
1-1-07/2/frank
1-1-07/2/Ben
1-1-07/3/Scott
1-1-07/3/Terry
1-2-07/1/tom
1-2/07/1/Bill
1-2-07/2/frank
1-2-07/2/Ben
1-2-07/3/Scott
1-2-07/3/Terry
1-3-07/1/tom
1-3/07/1/Bill
1-3-07/2/frank
1-3-07/2/Ben
1-3-07/3/Scott
1-3-07/3/Terry
What I want is the date to be displayed horizontally and the the names vertically with the shift as the intersection:
1-1-07 1-2-07 1-3-07
Tom 1 1 1
Bill 1 1 1
Frank 2 2 2
Ben 2 2 2
Scott 3 3 3
Terry 3 3 3
is this possible with a crosstab query or do I have to go about doing it some other way? If a crosstab query is possible how do you go about doing it?
Any help would be greatly appreciated.
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May 30, 2007
I need help with a crosstab query ( :eek: ). I would like the column headings to be the last 6 months, the row headings to be billers, and the data in the middle to be both the date that a payment was made (falling within the month headings) and also the amount paid in that payment. Sometimes there might be more than one payment to a biller in a month or there might be no payments to that biller in a month. All of the raw data needed is in one table. I have read about crosstab queries, tried to use the wizard, and looked at examples but I can't get it to work:confused: . Could someone show me how this should be written? :)
Something like this is what I need:
_______________Jan______________Feb_____________Ma r__________Apr
Power............1/3....200..............2/4...250...........3/7....225........4/5.....250
Lease............1/15...1200..........2/15...1200..........3/16..1200.......4/20...1200
Insurance.......1/16...175.............2/20...175...................0.....................0
.............................................. 2/26...350
Water/Gas.......1/6...150.............2/10...175...........3/3...150.........4/10...175
Thanks a lot...
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Jun 29, 2007
Hi,
I need a query which displays data as a crosstab query would but gives me the capability to edit data in the query. Basicaly, I have a Resource column, a Month column, and an Allocation column (among others). I need the months to appear in columns and the allocations to be summed by month. (Months are never repeated though, so it's not really a sum...) Can anyone help me out on this?
Thanks!
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Aug 16, 2007
My crosstab query doesn't take the textbox value from the form. It says it doesnt recognize [forms]![frmMain]![txtEndDate] as a valid field name or expression. How can I solve this?
TRANSFORM Sum(tblDowntimeHrs.downtimeHrs) AS downtimeHrsOfSum
SELECT tblEquipmentType.Equipment_Type
FROM tblEquipmentType INNER JOIN (tblCategory INNER JOIN tblDowntimeHrs ON tblCategory.category = tblDowntimeHrs.category) ON tblEquipmentType.type = tblDowntimeHrs.type
WHERE (((tblDowntimeHrs.date)>=[Forms]![frmMain]![txtStartDate] And (tblDowntimeHrs.date)<=[forms]![frmMain]![txtEndDate]))
GROUP BY tblEquipmentType.Equipment_Type
PIVOT tblCategory.category_description;
in my select query with the same table, it works fine:
SELECT tblEquipmentType.Equipment_Type, tblCategory.category_description, Sum(tblDowntimeHrs.downtimeHrs) AS downtimeHrsOfSum
FROM tblEquipmentType INNER JOIN (tblCategory INNER JOIN tblDowntimeHrs ON tblCategory.category = tblDowntimeHrs.category) ON tblEquipmentType.type = tblDowntimeHrs.type
WHERE (((tblDowntimeHrs.date)>=[Forms]![frmMain]![txtStartDate] And (tblDowntimeHrs.date)<=[forms]![frmMain]![txtEndDate]))
GROUP BY tblEquipmentType.Equipment_Type, tblCategory.category_description;
thanks.
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Nov 21, 2007
i have this crosstab query that works fine
TRANSFORM Sum(VoosAeronTbl.ATE) AS SomaDeATE
SELECT AeronaveTbl.Registo
FROM MissaoTbl INNER JOIN (AeronaveTbl INNER JOIN VoosAeronTbl ON AeronaveTbl.MatriculaID = VoosAeronTbl.MatriculaID) ON MissaoTbl.MissaoID = VoosAeronTbl.MissaoID
GROUP BY AeronaveTbl.Registo
PIVOT MissaoTbl.MISSAO;
when I try to select between dates set on a form field like this...
TRANSFORM Sum(VoosAeronTbl.ATE) AS SomaDeATE
SELECT AeronaveTbl.Registo
FROM MissaoTbl INNER JOIN (AeronaveTbl INNER JOIN VoosAeronTbl ON AeronaveTbl.MatriculaID = VoosAeronTbl.MatriculaID) ON MissaoTbl.MissaoID = VoosAeronTbl.MissaoID
WHERE (((VoosAeronTbl.Data) Between [forms]![ContAnFrm]![DataInicio] And [forms]![ContAnFrm]![DataFim]))
GROUP BY AeronaveTbl.Registo
PIVOT MissaoTbl.MISSAO;
...I get the follow error
microsoft jet database motor does not recognize [forms]![ContAnFrm]![DataInicio] as a field name or valid expression
Help
thanks
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Jun 28, 2005
Hello,
I am trying to simulate the data as it is presented in Excel, but with Access. This might sound stupid, but I have to draw a chart in Excel by Automation from the data I retrieve in Access. So far, I have made a query, which returns the following (see SourceData.jpg (http://www.access-programmers.co.uk/forums/attachment.php?attachmentid=10335&stc=1))
What I have to do next is present the data as follows (see ResultData.jpg (http://www.access-programmers.co.uk/forums/attachment.php?attachmentid=10336&stc=1))
How do I do this in SQL? I have a book at home which I am sure explains this in the form of a Count function, or a crosstab query, but will only be able to check it on Thursday. Could somebody maybe suggest something in the meantime?
What I do know, is that the bottom “Summe” row cannot be done by one query. But the column “Total” must be able to be done with a Count function. (Or am I wrong?) :confused:
Its so hot and humid here and no air-con that I cannot think, so please help!!!
J
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Jun 28, 2005
Is there something I can put into the criteria of a date box to only use the last 6 months. I dont want have have to do this type of criteria: >12/1/2004. I want it to just use information from the last 6 months no matter what the current month is. If anyone knows what I am trying to say, please help me out! Thanks
Bowes
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Jul 12, 2005
I have a crosstab query where my column headings are the names of the months based on invoice dates.
what i currently have:
Month: MonthName(Month([AnnualIncome]![InvoiceDate]))
so this spits out April May and June in the column headings.
The problem is that it is sorting it alphabetically, not by the numerical value - so my column headings are coming out as april, june, then may. (I assume once I have july that will come in between april and june.)
Any help would be REALLY appreciated.
Thanks in advance.
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Aug 3, 2005
Hi, I have a crosstab query, but for any product that has no entries on a certain date a NULL value is put in its place. Is there a way to have a 0 display there? Example of NULL:
DatePRODAPRODBPRODCPRODDPRODE
08/01/200513633
08/02/2005112643
Aug Total:216276
See how there is a NULL for 8/1 under PRODB? I would like that to be a 0
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Aug 26, 2005
A crosstab query gives the totals for students in particular classes per the Class they belong to, i e
College A – Class1 4, Class2 12, Class3 17
College B - Class1 12, Class2 124, Class3 12
College C - Class1 5, Class2 16, Class3 7
College D - Class1 4, Class2 13, Class3 9
Etc etc
Experts, is there a way to an overall total of the lot, ie
Class 1 30, Class 2 48, Class 3 28, Class 4 etc etc
please?
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Oct 10, 2005
Hello,
I have a crosstab query with the following column which calculates the number of days an employee took to perform a task. Problem is that it is also counting weekends and holidays.
Field: LogDate
Table: tblWorkLog
Total: Count
Corsstab: Value
Is there anyway to exclude weekends and holidays from that value?
I have a table, tblHolidays, with the field, HolidayDate. Is there a function that I can use like the WeekDay and use that with the HolidayDate field so that I can only get the Number of Work days?
***Addition***
Sorry I would also like to clarify something I have only one date field. What's happening is the user logs in and inputs what he did for the day, and the date is logged.
So the crosstab query sums up those days, but I would like to exclude weekends and holidays.
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Oct 11, 2005
I have a table with 20,000 names in column 1.
Columns 2-8 are Yes/No questions.
I would like to set up a query to see how many people answered Yes for any combination of questions. I think a crosstab is needed, but I just can't for the life of me think how to do it.
Any ideas?
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