How To Link Data On The Import
Oct 5, 2013
I accepted a month long job in putting together an Access database for a trucking company. I don't know how to make the incoming data know that it is related to its perspective field in other tables.Also, I am not understanding is how to link the tables. I have a main table with all the data. It is by date, and has all transactions, which Access assigned a number per transaction as the primary key. Then I have an Employee table (the truck drivers), a Customer table (the truck driver's company), an employee productivity table (includes wages, pay rate, Emp names, etc) and a truck table.
I tried linking the tables, but not sure if it is correct. I linked the Customer and Employee table via an EmpID foreign key in the Customer table. The employee productivity table is linked to the employee table via an EmpProd foreign key in the employee table. And the Customer table is linked to the truck table via a Cust foreign key in the Truck table. The table with all data is indexed to the Emp table, and under relationships the arrow points from the Emp table to the all data table, but there is no one to many (etc.) relationship because I did not know how to establish one. I tried reversing the arrow, but it wouldn't let me. I don’t even know the difference between an indexed link verses a relationship link.
The data itself is not linked. The Employees in the employee table does not know that it is the same field in the other tables. The all data table has EmpName daily info with only about 20 names, but about 4,000 fields. I listed the 20 names in the EmpName field of the tblEmp, but do not understand how to make both tables realize that it is the same field. It does not seem to realize that it is the same field because it does not rearrange the two field data with the correct data. I have this problem with all my tables.
So when I need to add the rest of the data, I don’t think the data knows where to go.
What am I doing wrong?
(I am using Access 2007 at work, and completed a class on 2010.)
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May 11, 2015
Is there a way to import data to Excel from Access without retaining the link ?
I have a table and two queries (from that table) that I wish to export to a specific (Templated) Excel file.
I want to send the data to the Excel file then be able to subsequently copy and paste and email the file without any data connections etc.
Alternatively : to export from Access to the templated excel file.
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Apr 12, 2014
I have a workbook which has links to access to import data. I have to have the information in Excel for a couple reasons:
1.) Many of our customers don't have Access.
2.) The customers use a "discount calculator" to apply their own discounts.
They also use it to then apply their own margin mark ups to be able to then use to quote to their customers. So a static report/pdf for them to look at doesn't work.
I've begun to create links from a number of queries in Access, which work fine. My problem is when I go to update the data. I'm not getting the following error coming up:
The database definitely hasn't moved. And I've run the queries in q, and there aren't any problems there. I've looked this error up and I'm seeing that it could mean that I've got some corruption going on.
Before I hit my main q, I should also note: I'm running all of this on a Citrix network. I should also note that it's a consulting gig. Once I'm done, I won't be available to fix major issues like this.
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Dec 23, 2005
Not sure if someone has come accross this probelm but I am unable to link/import tables from excel or text files.
I am able to import tables from other databases but as soon as I want to import an excel file it seems that the import wizard simply doesn't exist.
re-installed office several times but to no avail.
Access/office 2003 running on windows 2000 sp 4
Microsoft help is no of use.
I am also running 97 on my pc and have no problems here.
:confused:
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Feb 6, 2008
Hi
I have a situation whereby I need to create a db that will link to a directory of images, I have successfully got access to link to an image and create a record but to add 1 image at a time would be unproductive. The user should be able to highlight multiple images and then have access create a new record for each image (link). Any support or suggestions would be greatfully accepted.
Thanks
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Dec 29, 2004
Does anyone know how to import or link files from the Quickbooks Timer program? I've tried changing it to a *.xls file extension and that didn't work, tried linking vs. importing, etc.
Any suggestions?
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Apr 22, 2005
look for the best method. I have another software to work with my access. End of each month, ProgramA will generate an excel file with the monthly data. I want to import/link it with my access. I first try to import it everytime I generate the new excel file. However, there are one line at the end of the excel file with does not match the feild requirment, and generate an error table in access saying a number field cannot have string.
Then I try the link method instead. This time, it would work at all. The first time is OK, but the next time, I guess more lines are generate than the orginal in the excel file, it could not open up. Number of columns is the same.
The best method right now is to delete the last line of the new generated excel file, however, because I am not the one using it, I want to have a better method for my co-workers.
Are there ways to import excel data except the last line;
or
Are there ways to import excel file without an error table generate
Thanks :)
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Sep 17, 2013
I'd like to import an excel file but the data begin from cell "A10", above there is a "privacy text".Is it possibile import or link the excel data in an access table directly from the cell A10?
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Mar 16, 2014
I am trying to create an ODBC link to a copy of the Northwind data base.I am running Win7 on a 64 bit operating system but am keeping office running as 32 bit for Access, Excel , Visio etc due to the fact that I have a lot of old apps tied to them.
When I attempted initially to create a new system DSN ODBC connection it only allowed me to use SQL drivers. (No plurry good) So after some searching I found out that I could use a file in C:WindowsSysWOW64 called "odbcad32.exe" which has allowed me to view /use the total list of drivers to import data.So I can set up a DNS ODBC named Northwind1 and I can access the database without problems using Excel.However if I try to use the same ODBC link in Access to connect to Northwind1 I get the following error message:"You cannot use ODBC to import from export to, or link an external ?Microsoft Access or ISAM database table to your database".
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Aug 1, 2007
I have a database that I import data from an excel spreadsheet into multiple times daily. The table that this data is imported into has several key fields that if the data already exisits in the table, and I attempt to import data that is the same except for one or more of the key fields is different. At this time the database it creates a different record. I am trying to get the database to overwrite the data in the database.
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Jan 5, 2015
I was assigned by my manager to design an Access database system that is able to import all data from excel file monthly and creating charts & tables to analysis how each sales people and industry perform.
We originally have a big excel master sheet that has more than 10 sheets. I tried to import the current excel into access, but then i realized that this is not gonna work. because for next month, there will be new data and I can't do the whole import process over and over. Plus, after this system is designed, the users will be someone who has no knowledge in access, so i need to create a user-friendly system for them to use.
My questions is:since the data is always cumulative number, if I imported current excel file into access, when the next month comes, how to update the new data into excel. p.s. EXP. Mike's sale volume is different each month, and with the access system, for that column, it will be a cumulative number, like the total from the month of November to this month. how do i achieve this kind of update/import goal?I tried to link the excel to access, but by doing that, I will not be able to set relationship or change the attributes of any data type in access.
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Apr 15, 2007
Hi, i am a new comer. i have a table for students' comment for the first semester. however, in the 2nd semester i want to replace them with import data from excel to this table, but on the same student there are 2 rows of records (1 is 1st semester and 1 is 2nd semester).
how can i replace the new data to the old data? or how can i delete all the old data in the exsiting table so that i can import a new excel file?
thx
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Apr 24, 2006
I have a fairly complex database that will have many users. I am looking for a way to sort of link the data in a text box to an external database or text file of some sort to know who created a new record in it.
For example:
The database is on a network drive. Each person who will have access to it has a small file in their C: drive that contains their name. Whenever a new record is created, the name on that file is added to the record to know who is it that added it.
How do I do that?
Thanks
mafhobb
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Sep 2, 2014
I am new to using Microsoft Access, and have started a job which it predominantly using access.
I am in-charge of the database, the table contains many fields for instance project code, organization name, project,total budget fee etc.
Project code are unique and represents income stream and work of a consultant.
However i have been ask to link project codes, for when consultants are working on a project together, so when a monthly report is run the work will appear on both consultants reports and not just the ones.
is their a possible remedy for this?
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May 15, 2007
I currently have a form in Access 2003 which is filled with quite a lot of data. Each new form need to be approved by some people, and I send them an email through Access to ask it.
Is it possible to have a direct link to the form filled with the particular data they need to approve without creating a website?
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Nov 22, 2005
Hello
I have a log which is updated by users in a spreadsheet. I have a front end which allows others members of the team to view the information being entered. What i want to know is if there is a way to link the spreadsheet to the database frontend which can automatically update the informationd daily.
I know you can do a SQL link but you have to pay for licences is there any way of doing this? We can not use a schudules job either??
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Mar 22, 2006
Hi All,
I have a db with three linked (related) tables. I have a form that has, at present, only one of these tables as a data source. Now I want to bring a couple of fields from another table into that form.
I know how to link a table to two data sources when first creating a table. But how do I do it when the table already exists?
I tried Table Design View | View Properties | Data source,
but that allows only one data source. If I link to another, the first disappears.
Thanks.
Adrian
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Mar 22, 2006
How to link additional data source to a form
Hi All,
I have a db with three linked (related) tables. I have a form that has, at present, only one of these tables as a data source. Now I want to bring a couple of fields from another table into that form.
I know how to link a table to two data sources when first creating a table. But how do I do it when the table already exists?
I tried Table Design View | View Properties | Data source,
but that allows only one data source. If I link to another, the first disappears.
Thanks.
Adrian
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Jan 13, 2007
While much of the discussions here are out of my league, this may just be the place to finally get some help.
I have a hobby weather station and I am also into gardening. Over the years I have accumulated a fair amount of data/ observations which are currently in assorted Excel spreadsheets & are becoming more an more difficult to maintain.
So, I decided to move the various Excel tables into MS Access. While I was able to draft a entity-relationship diagram for my horticultural data, I am at a total loss when it comes to weather/ climate data which are primarily time-dependent. With other words, I cannot find any references that explain how to design pairs of foreign and primary key for linking datasheets that contain time varying data such as various weather and climate data.
I have ordered dozens of books through the local library. Every book presents exactly the same example: customers and orders/sales. This example is fine when you have a myriad of interdependencies in your data (and proved useful for my horticultural data). But, my weather data are more or less independent of one another; the only thing they have in common is the time/date when I make the observations.
Do I have to create dozens of surrogate keys and add a ton of redundant data ?? I hope not !
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Feb 25, 2015
I've nearly cracked where I want to be. I have essentially had to do the core of the back-end in SQL in order to organize the data in a way that actually makes sense to ACCESS.
Following this I now have a table with the following fields
Stock No
SK Code
Free Stock Qty
Stk Qty Pd
Actual Min
Actual Max
Forecast EoM
Forecast +1Month
Forecast +2Month
Essentially this is a stock forecast sheet. It takes into consideration incoming stock and estimated usage to provide an output as a "Forecast" stock level at the end of the forthcoming months.
The next phase of developing this is to allow users to manually change the front end by Group and Part Number with Quantity entry so that it auto updates the Estimated EoM, +1Month or +2Month figures depending on which month figure they are looking at. In addition, this information would need to be retained and ideally stored as individual tables or other .
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Aug 28, 2013
I want to be able to connect dynamic web data such as live gold price, exchange rates from the relevant web pages to a table in Access 2010. I have searched the forum without finding any related answers.
I understood that this can be done in Excel by using "Get External Data from Web" where the connected cells will be updated along with live data changes in the linked web page. I could set up a link table from Excel in Access but this would be tedious since the Excel file has to be opened to get the data refreshed everytime I open the Access file.
How to load dynamic data directly from web site to an Access table?
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Aug 19, 2013
I was wondering if it was possible to have a master table where say 10 of my regulatory tables and their data once inputted from the forms will appear there? Is this possible? Because right now, each of my regulatory tables has a form where the data is inputted and appears within said table.
All these tables are separate, obviously. I want to consolidate all the information into one spot, is this a possibility within access?
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Mar 9, 2005
Good Afternoon
I'm trying to import some data from an excel sheet to a table in my database. The import wizard won't allow me to import the data into an existing table, only into a new one which is a nuisance. The data formats are the same. Any idea's what might me wrong Please.
Thanks
VC
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Feb 21, 2006
I'm importing data from a spreadsheet to a new table in access. After the import, there are 10 empty records added at the end of the table. I think this has happened before but I don't remember why. Any ideas? Thanks!:confused:
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Sep 14, 2006
I want to import data into a table from a csv file. The table is failry lengthy but to try this out I have the following:
tblTest - the table I want the data to end up in
tblTestcsv - the intermediate table I empty then put the csv data into
test.csv - the csv file (obviously)
I have used somde code which gets the data into the tblTestcsv OK but then doesn't move it into the tblTest - I get an error each time.
Dim sSql As String
DoCmd.TransferText acImportDelim, , "tblTestcsv", sFileLocation, False
sSql = "INSERT INTO tblTest (forename,surname,phone) " & _
"SELECT F2,F3,F4" & _
"FROM tblTestcsv"
CurrentDb.Execute sSql
Any help as to waht I am doing wrong would be gratefully received.
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Feb 17, 2008
so i need to keep 2 DBs with the same forms (But different data) for the purpose of single/double data entry. i have to constantly import forms from DB1 to DB2 because of the form changes, how do i keep the existing data and import it?
when i try to use the import wizard, it always imports the tables as duplicates. so here is the scenario if it helps to explain better:
1: import FORMS/TABLE structure only from DB1 to DB2
2: DB2 is EMPTY, no DATA, just forms/table copied from DB1
3: enter some data into DB2
4: DB1 forms is updated, so I have to re-import the forms to DB2
5: new DB2 is again EMPTY. how do I re-import JUST the DATA portion from previous DB2 version into new DB2?
hope this makes sense. please provide a step-by-step if possible. like what fields to check and how to use the import wizard. thanks very much!
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