How To Link Time-dependent Data Tables ?

Jan 13, 2007

While much of the discussions here are out of my league, this may just be the place to finally get some help.

I have a hobby weather station and I am also into gardening. Over the years I have accumulated a fair amount of data/ observations which are currently in assorted Excel spreadsheets & are becoming more an more difficult to maintain.

So, I decided to move the various Excel tables into MS Access. While I was able to draft a entity-relationship diagram for my horticultural data, I am at a total loss when it comes to weather/ climate data which are primarily time-dependent. With other words, I cannot find any references that explain how to design pairs of foreign and primary key for linking datasheets that contain time varying data such as various weather and climate data.

I have ordered dozens of books through the local library. Every book presents exactly the same example: customers and orders/sales. This example is fine when you have a myriad of interdependencies in your data (and proved useful for my horticultural data). But, my weather data are more or less independent of one another; the only thing they have in common is the time/date when I make the observations.

Do I have to create dozens of surrogate keys and add a ton of redundant data ?? I hope not !

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Table Fields (Name / Number) Dependent On Another Tables Data.

May 18, 2006

I have an ... interesting issue. I am wondering if others have dealt with this. I have a solution, but am not the happiest with it.

I basically have 2 databases here. (Or I will when I'm done making them) and one is dependent upon the other. In fact, the 2nd's tables are dependent upon the fields in the first database's table.

This database is for quality control checking purposes.

First off,

Database 1:
Basically a list of standardized audits and what needs to be checked for those audits. What needs to be checked can change as things progress, but stays pretty standard.

Database 2:
This will hold the checks that the QC branch will do, based on what type of Quality Check they are doing, they have an audit standard. This audit standard exists in database 1.

What basically ends up happening is that the data in Database1 become Table fields in database2.

Example:

Database1:
Radio Check Audit Standard.
Needs to check following:
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Used Radio callback
Used radio during emergency
Etc.

Another Random Check Audit Standard
Needs to check the following
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Did something specific for this Audit
Didn't do something else, also specific for this Audit.
Etc.

Continue on with other Audits.


Database2: Will keep track of all the quality checks that have been preformed.

Today we will check Radio Protocol
Did they:
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Used Radio callback
Used radio during emergency
Etc.

Yes, No as necessary.

2 Days later, we need to do another QC on the Radio Protocol
Need to check if they did:
Process Specs
EDMS Drawings
Manuals
SoP / Policy
Used Radio callback
Used radio during emergency
Etc.


Etc.


But what will be checked for in Database2 depends on what the standard is for the "Radio Check Protocol," or etc.

Right now, i see 2 options:

Option1
Make the 2 databases, and when a user "Picks" the Radio Check protocol, a linked table is filled with the Name / object that needs to be checked with a field in the same row to hold the data if the object was done / not done etc.
The fields in Database1 are automatically put into this specific instance of Quality Check, etc.

Only problem with this: Requires coding to auto update. Easy to do, but if errors occur, things will screw up.

Option2:
When the user picks the Radio Check protocol, simply allow a subform with a refreshed drop down box. Allow user to pick items they need (Limit it to only this Audit list, etc) to set to true. Assume false for other items not specifically chosen by user.

Problem with this: If an Audit standard changes to remove an item, or add item. Any quality checks done will also change for the assumed false items. If another Item added in, then all old QCs will now also have that item added in / reported assumed false. And if it is deleted, all old QCs will loose the item that was reported false.


I'm seen the first option as the only viable one.

Am I missing this, is there some other way to do this that would be better / wiser? Etc?

Kelemit

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Happy Christmas

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I have a database that exists in one building and is functionnig fine using linked tables (File/Get External Data/Link Tables) but I now need to make this same application work for multiple locations which each have its own tables that are seperate from each other location. I was thinking a Main form that opens with radio buttons and based on the one you select would determine which tables it would be linked to when it opens. I figured Radio1 be SEDC, Radio2 be SWDC.

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SEDC (RadioButton1)
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