How To Lock Records To Prevent User Editing?
Feb 6, 2008
Good morning! I'm building a database for use by four technicians in a call-center type operation. The call records are purely transactional in nature -- once the call has been logged, the record is closed. If the customer calls again, a new record is opened.
The supervisor doesn't want the techs to be able to go back and edit a record once it's entered -- the records are for quality-control purposes and he doesn't want them gaming the system by going back and changing things after the initial call is logged (let's not discuss the issue of employee psychology, motivation, Office Space, etc.). So I'm trying to figure out how to do that; they all have wheel mice, and I can currently see all the records as I scroll back and forward with my mouse wheel, so I'm assuming they'll be able to, as well.
Any help?
Thanks,
Andreas
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Dec 12, 2012
I want to lock archive records so that they can't be edited, however I want them available to users for viewing. So for example if the file is "closed" the record can not be changed.
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May 8, 2005
Hey guys..
is there any way in which i can prevent the user operating a form from adding or deleting or editing any records ?
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Mar 27, 2015
I have a form and I want show a message on the form when the it is locked as another user is editing the data in a particular record.
I know the record selectors show the records lock status but it a very tiny symbol which will mean nothing to the users of the database and anyway I don't want record selector bar on the form. How I would do this???
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May 22, 2007
Hello all,
I have a question, I'm building a MS ACCESS database and within it i have a table for putting in my program critical parameters. I don't want anyone to change the content of that table. That means not editing the 1 record in it and not adding a new record. Within the program is't a problem but if you make an other blanc database you can import the table, change it and export it back into the program (i know it is far looking but it happens).
How can i lock a table so it cannot change or it cannot be exported or imported???
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Apr 7, 2008
I have a form, that once prompted, finds a certain record for the user. How do I prevent the user from being able to see any other records but that one, once the form is opened? The user needs to be able to edit the particular record they opened, without viewing or editing any other records in the database. Is there a way to hide the bar at the bottom of the form that allows users to manipulate through the different records?
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Sep 19, 2013
I have a form that allows a user to complete a stock take. I would like to stop other users from receiving or despatching stock while a stock take is in progress.
Is there a way I can lock a table, or stop users adding or altering records that match certain criteria. i.e. don't let users receive or despatch stock from with a locationID of 'A'.
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Nov 21, 2006
I have a main form with several continuous subforms. Each subform consists of several listbox controls. I would like to require the user to select an item from the listbox before being allowed to move to the next record in the subform, and upon reaching the last record in that continuous subform, to require an entry there in order to move to the first record in the next cont. subform.
As an added bonus, it would be nice, though not necessary, to automatically jump the focus from one record to the next after data is entered. But my basic goal is to avoid skipping records.
Caveat: I cannot use the "required" option in the field to which the control is bound because that field has a default value previously entered using an append query. (The default value basically means "not yet entered" and is not one of the options in the listbox. I am using this because this field is a foreign key in the table, thus it must have a value in order to have a record with which to populate the subform.)
My apologies if this has been asked and answered elsewhere, but I've searched and, while I found a few related threads, they don't quite answer my question. Here they are for reference:
http://www.access-programmers.co.uk/forums/showthread.php?t=38364
http://www.access-programmers.co.uk/forums/showthread.php?t=69047
http://www.access-programmers.co.uk/forums/showthread.php?t=103176
Thanks for any help! Also, if you are going to recommend VB code, could you be specific about how and where I should use it? I'm not afraid of code, but I'm definitely new to it...
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May 24, 2005
Hi,
I am using the combo box in a form for selecting a report to be printed out. The source is a table with all the report names stored. I would like to prevent users from changing the data and yet they can can click on 1 single report they need. I cannot disable the allowedits in the combo box which will prevent the user from selecting. Is there a solution to this or should I use another method (if any). Thanks for any reply.
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Dec 19, 2013
I use the first record of my table as a blank when the form is opened. Users are supposed to use a drop down to navigate to a record for updating. Some users have populated fields into my blank that i've had to go in and delete.
I'm wondering if there is a way to prevent that first record from being edited.
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Apr 12, 2013
Is it possible to have a 2 step confirmation process.
I have a yes/no control box to confirm that the record is OK or correct.
Is it possible to have a second process where by I can lock the record from erroneous data entry or editing? Like a "Post" in accounting.
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Mar 24, 2014
I have a form with several subforms within (tabbed subforms). I've used the code:
In the Current event of the parent form -
Code:
Me.AllowEdits = False
Me.AllowDeletions = False
Me.AllowAdditions = False
In the Current event of each of the subforms -
Code: (THIS NEVER WORKS FOR ME - RUNTIME ERROR)
Me.AllowEdits = Me.Parent.AllowEdits
Me.AllowDeletions = Me.Parent.AllowDeletions
Me.AllowAdditions = Me.Parent.AllowAdditions
In the Click event of the button -
Code:
Me.AllowEdits = True
Me.AllowDeletions = True
Me.AllowAdditions = True
So the main form is locked upon opening and unlocked with the click of an unlock button. How to apply this to the subforms as well. They just stayed unlocked the whole time.
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Oct 14, 2005
Hi I was wondering if anyone could shed any light on this problem. I have a new database going live in two weeks. My problem is that I keep getting a message telling me that someone else is editing the record.. which is an impossibility as it is a stand-alone copy on my hard-drive at home! How is this possible? Will this problem be solved once I have this database on the sql server and the tables has been upsized to sql? Also this database is to be used by up to 100 people is this going to be a problem?
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Jan 17, 2008
Hi All,
I am running a access db within a company with about 40 users. I have split the db for multiple users. The only way I have found to fix this problem is to ask the user to close it and reopen it but this is just a quick fix.
Is this cause by our Microsoft servers or is it cause by access. Any help would be great :D
Here is the complet error msg
Could not update; currently locked by user "Admin" on machine 'XXXXXX'
please note that the user is not logged on as "Admin" but as normally user without admin rights.
Thanks in advance.
Chezney
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Nov 1, 2004
We have an old computer that is going to be used as a simple signin and out book for volunteers. We want to restrict people on that computer from doing anything else
I have designed the form, and it is nice and evil in that it doesn't allow you to close it (cancel = true in the forms unload event) or even quit access without killing the process manually with the old ctrl-alt-del (or ctrl-shift-esc) it starts on startup and I have disabled the windows key (using XP so I had to add a binary value to the registry manually)
The problem is they can still alt-tab out of there (despite a NoWinKeys registry key that was supposed to stop that), and they can still change the main access window's size and access the start menu.
The network and local profile is such that they can't do a whole lot if they do get past the form, but there should be a way to stop them from leaving... some sort of API that will regain the focus, then I could just check that the application had the focus every second, and pretty much render the computer un-usable
Any ideas?
Thanks in advance
-mwalts
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Nov 14, 2012
I have designed a datasheet in a subform and it has a nested datasheet inside of it. I have it all designed and now I want to disable the user from doing anything to either, such set column widths, set colours etc. How would I do that?
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Aug 14, 2015
I'm ready to "publish" my desktop db for end users, however I want to limit their ability to view the objects in the Navigation Pane. Essentially, the only way I want the user to be able to interface with my db is through the forms I have created.
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Jun 27, 2014
using the "back-end" and "front-end", how to put a password also in the "back-end"? is to lock the database "backend" for anyone to change the data?
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Mar 5, 2013
I need to ensure that the data entered into a field on a form is correct. The field contains an email address and I have a function to check if the format is correct.
If the format is incorrect I need the cursor to return to the field in that record. The form is continuous.
What event should I use?
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Feb 26, 2013
I've just come accross a problem where pasted data dissapears from view. It's caused by people being a bit careless and copying the line above (from word or notepad for example), which adds a return and then the data drops out of view.I really want to create a validation rule to make it impossible for returns to be pasted but I'm not sure how.
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Jul 2, 2013
We have a split ACC2010 database, with the back end on our server and 5 front ends on 5 client PCs. I hadn't run a compact/repair on the back end for months. When today I tried, I got the 'database is locked' error. The lock file showed 'Admin' logged on at all 5 clients. The front-ends had been closed on all 5 clients. We do not have a user called 'Admin'. Because my issue occurs for all clients, it might be caused by some sort of programming error in the front end.A VBA bug (implicit comparison to a control in an If .. Then construct) caused this type of behaviour but was resolved in Access 2007.
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Nov 28, 2013
I have a form in Access2000 with 5 text fields which get transferred to the table for each new record. Is there a way i can "LOCK" one field so that once the user has input that data it never changes until closed. I can already lock the field but once i create a new record the field then goes blank.
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Feb 13, 2015
Twice a year, a database of mine is accessed and put too use by various staff within a time range of 1 week. the database is on a shared drive and in a location which can be accessed by all.
The staff access the database from different workstations and in some instances at the same time.
This has only led to issues in the database being copied and then confusing staff on what database to click on thus i have 2 databases which i then have to sift through and copy/paste into the correct one.
I want to know the best way i can:
1) Prevent multiple users accessing the database at a time.
2) making a copy of the original and typing into a separate database.
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Sep 4, 2005
Hi all
At the moment I have a form which links to a table, one of the columns in the table is called "Description" so the user can input a sentence or two. Basically I when I open this form (in Edit Mode as Im using a Switch Board)it will not allow me to edit a current record.
I can edit a record in the tabel but not in the form.... :eek: .. help
Any help would be superb
Cheers
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Oct 24, 2005
Hi everybody,
I have a large problem which I can't figure out (well 2 actually but the other is less important):
1) I have a form which brings up the results of a search performed by the user (only contains some fields). From this list of results i would like the user to be able to a) see a full report of that Record (which I've done ok) and b) edit the data contained in that Record.
My results form opens the editing form no problems, however, i cannot edit any of the data contained within it. This only occurs when the results form is open as well so i guess it's because there are two instances of those fields open simultaneously. However, I am reluctant to close the results form because the results will be lost.
2) I've tried several methods to open the form at the desired record:
- using the WHERE condition argument of the OpenForm function
- creating a filter in the editing form that runs in the OnOpen event
These two require the creation of a variable (I'm using the Key field) that is inserted into these bits of code. However, all of my attempts thus far have been unsuccessful; every time it asks for the Parameter in a popup. I've defined the variable as a Public variable in a seperate module but don't really understand this aspect partcularly well; I'm obviously missing something.
- the form currently opens from it's own query that gets the Key Field Criteria form a hidden control on the results form.
Here is my code for the 'Edit' button:
Public stProjectID As String
'Results form 'Edit' button click:
Private Sub btnEdit_Click()
stProjectID = txtID2
[Forms]![frmResults].Visible = False
DoCmd.OpenForm "frmProjectEdit", acNormal
End Sub
'Edit' form open:
Private Sub Form_Open(Cancel As Integer)
Me.Filter = "ProjectID = stProjectID"
FilterOn = True
End Sub
Sorry for waffling on...
Thanks in advance for your help.
Bobadopolis
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Oct 25, 2005
I have a very simple form that is populating fields with records from a number of tables (not queries).
I have found that I cannot edit any of the records from the form. Almost all of these fields are NOT key fields. When I click in the field, it simply selects the text in the field, but does not allow me to alter it (typing does nothing...the cursor just blinks). The same thing happens for blank fields.
I know this is a simple question, but I can't find the answer in help or searching this forum. I know it must be a simple setting (I think) somewhere but I've tried a number of settings in properties/forms.
Thanks,
Kelly
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