How To Make Empty Fields In A Report Take Up No Vertical Space

Aug 19, 2004

Background:
I have a database with one main table that contains info on a variety of organizations and the services they offer. Another table lists regions these organizations are located in. The services they offer are listed in 11 different categories, each with its own field in the main database.

The end product of the project will be several reports. In particular, I need one report that lists by zipcode, each organization, its contact info, and any details about its services. The data for each organization will appear on several lines, as shown below:
---------------
Org name Region
Address Driving Directions
Contact Name
Phone
Comments

Food bank: details of hours, etc.
Hot meals: details.... [any services not offered does not appear or take up any vertical space]
---------------

The problem:
Since the reports will be printed and put into booklets, we need to eliminate any blank lines caused by empty fields. In many cases an organization will only have one or two categories, so the other 9 or 10 lines would be blank and take up too much space on the page.

What I've tried:
First I tried creating SubReports so I could use VBA scripts on the On Print event on the Detail section to make the SubReport invisble if it didn't have any data (HasData is false). That did make the SubReport not print, but it still took vertical space.

I struggled with various combinations of Can Grow and Can Shrink, but kept having problems with multiple lines appearing where there should hav been one line, and sometimes they were blank lines (especially if I didn't allow duplicates and there were several entries exactly the same). Whenever I got that undercontrol, the fields with no data took up space. Frankly, I'm not convinced I ever got them to NOT take up vertical space. (Maybe I didn't get it right. I'm open to trying again.)

Then I tried concatenating fields onto one TextBox, like this: Code:=("Food Purchase: "+[Food Purchase]+Chr(13)+Chr(10)+Chr(13)+Chr(10)) & ("Utilities: "+[Utilities]+Chr(13)+Chr(10)+Chr(13)+Chr(10)) & ("To Prevent Eviction: "+[To Prevent Eviction]) That works, but it seems like an ugly hack. The Chr(10)+Chr(13) create new lines. The + instead of the & makes it so that if any of the elements inside the parentheses are null, none of them print. So I can eliminate both the label and the new line, too.

Isn't there a better way to eliminate the vertical space when there's no data?

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