How To Print Custom-sized Labels

Mar 1, 2013

I need to print a contiguous subset of records from a table, not the whole table. I'm using a standard Avery #5349 label page, but need to print them in a vertical orientation (2 1/3" wide x 3 3/8" high; 4 across w/2 down), so I have to create a custom landscape label to print on regular 8 1/2" x 11" paper, but defined as landscape 11" x 8.5". When I do Print Preview, and orient the printer to Landscape, the Print Preview still shows Portrait, so I'm losing labels off the right side of the screen.

I know I can export the table to an Excel spreadsheet (to be used by Word's label print functions); the custom label page definition there is correct, and the labels print correctly. But I'm trying to simplify the whole operation by printing the labels from Access.

1. When designing the Access custom label definition, the Edit Label page graphic doesn't reorient and redimension the labels' layout as I enter each label dimension (as it does in Word), so I'm not sure which dimensions are correct (I've tried both ways). When I go for the Print Preview (and specify that the printer is to honor Landscape mode), I'm told that the dimensions won't fit on the page .. and I've seen the messages that say to ignore this if printing multiple labels .. "it'll probably print OK." Do I just (in my mind) rotate the graphic 90 and enter the measurements as I do in Word?

2. I haven't gotten to this point in Access yet: can I format each field differently (font, size) in the 1st label, then replicate that label's design across all (as in Word), then fill with data from the table?

3. I'm a DB lightweight .. how to select a range of records from a table to print to the labels? I don't want to print the whole thing.

4. Similar to #3: if I decide to export a table to a spreadsheet for input to Word, how to export just a range of records? I've been exporting the whole table, then editing the spreadsheet to delete the unwanted records, before inputting it as the Recipient List to Word's label print functions.

I'm trying to develop the necessary techniques at home on my Windows 7, Office 2010 platform. When I get it all figured out, I'll try to implement it on the target platform: my church's XP Office 2007 environment.

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Hi

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Page on MS KB (http://support.microsoft.com/?kbid=299024)

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Here's my module code, same as on the site above:


'************************************************* ********
'Declarations section of the module.
'************************************************* ********
Option Compare Database
Option Explicit
Dim LabelBlanks&
Dim LabelCopies&
Dim BlankCount&
DimCopyCount&
'================================================= ========
' The following function will cause an input box to
' display when the report is run that prompts the user
' for the number of used labels to skip and how many
' copies of each label should be printed.
'================================================= ========
Function LabelSetup()
LabelBlanks& = Val(InputBox$("Enter number of used labels to skip"))
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End Function
'================================================= ========
' The following function sets the variables to a zero
'================================================= ========
Function LabelInitialize()
BlankCount& = 0
CopyCount& = 0
End Function
'================================================= ========
' The following function is the main part of this code
' that allows the labels to print as the user desires.
'================================================= ========
Function LabelLayout(R As Report)
If BlankCount& < LabelBlanks& Then
R.NextRecord = False
R.PrintSection = False
BlankCount& = BlankCount& + 1
Else
If CopyCount& < (LabelCopies& - 1) Then
R.NextRecord = False
CopyCount& = CopyCount& + 1
Else
CopyCount& = 0
End If
End If
End Function


Thanks

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