How To Pull A Result With No Records
Mar 17, 2007
Hiya all,
I know the title is confusing, and so is the problem (to me at least). Basically, I have a database with an invoice form. Each record is an invoice, and on this form there is a subform of additional charges. The tables are linked by InvoiceID. It worked smashingly when I was playing around with it, until I finally tried an invoice with no additional charges. The queries for my reports display no records (because there are none). This is an issue, because I need a summed up amount of the charges to complete the invoice. I cannot do this on the report, because additional expressions are used on the charges.
Basically, my problem comes down to this: I have no additional charges, so certain fields in my query don't exist, therefore the entire query record won't display. I was screwing around with NZ() and IsNull() before I realized that a null record and the absence of a record are different.
I've been searching, but can't seem to find the right keywords to produce a fruitful search. If anyone can point me in the right direction or give me some words of advice, I'd greatly appreciate it. And yes, as far as I know, my database is fully normalized.
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May 16, 2014
I have a combo box [Description] populated with items and a corresponding cost in [PriceRetail] within the same table. I require the price to be added into the price field once the item is chosen in the Description pull down. This is what i have, but the price field never populates.
---------------
Private Sub Description_AfterUpdate()
Me.Price = Me.Description.Column(3)
End Sub
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The source table has 4 records in this order; ID, Category, Description, PriceRetail
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Mar 5, 2014
I am working with Access 2010, on vista. What I have is a query made up of two tables, one product the other inventory. (see below) query.jpg
In the product table i have a field called "minimum reorder level". In the inventory table i have two fields one called "number in stock" and "number on order". What i want to happen is "number on order" to be filtered by the result, if the "number in stock", is less than "minimum reorder level", if it is, have the result placed in the "number on order" field. EG. if the "number in stock" = 2 and the "minimum reorder level" = 5 then 3 would be placed in the field "number on order" and only the second record from the query would be visible (see below) Query result.jpg The result of this would mean that the field "number on order" would be populated with the result and the and query would also use this to filter the record.
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Sep 23, 2007
I have this basic question (obviously not so basic for me): how to pull out only unique records from two fields.
More details - two fields with names of competitors in a tournament (Winner or Loser) and i need to build a query to have all players names participating in the tournament regardless if they have won or lost in one list.
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Mar 18, 2014
I have a table with the following values.
EMPLLOYEE_ID
JOB
PAY_DATE
LOCATION
Most employees have 10 to 15 rows. I only want to pull ALL rows for employees ONLY if there is a distinct count from DATE_PAID greater than 1. There are cases where an employee might have two pay checks generarted for the same PAY_DATE.
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Jun 24, 2013
I have two tables: Table #1) [Request Table] Customers request our company to stock a certain Part Number with a minimum value. Ajax - P/N "NP4i" - Min "30".
Table #2) [Sales History] All sales purchased and the "Qty-Total" purchased. For simplicity Fields are limited.I created a CrossTab Query that displays from [Request Table] P/N's requested/ min values (Row Headings) then showing P/N's purchased [Sales History] Value="Qty-Total" Sum and
Column=Format([Invoice Date],"mmm/yyyy") group by, showing last twelve months.
Ex: Customer name, Part Number, Minimum, May/2013, Apr/2013, Mar/2013 and so on.
AJAX, NP4i, 30 4 21 5 and so on.
The Crosstab query list only requested Part Numbers that have at least One sale wihin the last twelve months.If there are NO sales, the crosstab query will NOT show this Part Number.My boss wants to see the requested Part Numbers that were never purchased along with the ones purchased.He wants to address the NO sales, yet they requested we stock that particular Part Number for them.
Is there any criteria I can use to force the Part Number field on the [Request Table] side to populate even though there were NO sales within the last twelve months?
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Mar 18, 2014
I have one table let's call is table1. It contains about 5 columns with standard employee data with about 10,000 rows of data containing about 1,150 employees. All employees have multiple rows of data. There is one column titled JOB. I need to pull all rows of data for each employee ONLY if there is at the minimum one value for the employee in the JOB column. I do not want to pull employees that have no values in the JOB column. They can be excluded from the query.
Example of all record for one employee. I need to pull all rows of data ONLY if the employee has a value in the JOB column.
Name EE_ID JOB CAT EFF_DATE
John Doe 1006 CLERK F 01-JAN-2010
John Doe 1006 P 21-JAN-2010
John Doe 1006 CLERK P 01-FEB-2011
John Doe 1006 F 01-MAR-2011
John Doe 1006 P 01-APR-2011
John Doe 1006 CLERK F 01-JUL-2012
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Jan 23, 2015
I need to first generate a random number between 1-4.
Then I would like to use that number to pull that many records out of the database; the records pulled can be random, or whatever.
For example, we have 4 people and my goal is to choose a random # of records to pull for each person. So, for person #1, it might only pull 1 record, then for person #3, it may pull 2 records, etc.
Ideally, it wouldn't pull the same # twice when run for that "session".
After this, I'm hoping to generate all those results into emails (eg for person 3 it would generate 3 emails, etc)
Currently it's all done manually and I think it's doable with Access.
I have some code already for generating "1" email message, but do not know how to pull X number of emails all at once. (X is the random #).
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Mar 18, 2014
I have one table let's call is table1. It contains about 5 columns with standard employee data with about 10,000 rows of data containing about 1,150 employees. All employees have multiple rows of data. There is one column titled JOB. I need to pull all rows of data for each employee ONLY if there is at the minimum one value for the employee in the JOB column. I do not want to pull employees that have no values in the JOB column. They can be excluded from the query.
Example of all record for one employee. I need to pull all rows of data ONLY if the employee has a value in the JOB column.
Name EE_ID JOB CAT EFF_DATE
John Doe 1006 CLERK F 01-JAN-2010
John Doe 1006 P 21-JAN-2010
John Doe 1006 CLERK P 01-FEB-2011
John Doe 1006 F 01-MAR-2011
John Doe 1006 P 01-APR-2011
John Doe 1006 CLERK F 01-JUL-2012
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Apr 4, 2014
What is the best way to pull all records in a rolling 365 day period. Like from 4/3/2013 to 4/4/2014?
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Nov 19, 2014
I have 2 tables with the same field names, but different data. I need to check if one person is linked to different companies.Both are linked with CompanyID. When I look for a person via the last name (field is called LastName), it should show me from both tables the rows that this person is in. how can I construct this kind of query?
P.S. I want to select all the not just a few from both tables
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Jun 29, 2013
I've got a query that uses a key from one table to pull back records from another.
My question is...
On the table with the key there is another field that I want to use to pull back data from the same table from above.
A bit more info...
Table one holds colleagues details
Table two holds records
Within table one there are 2 different fields that hold different ID's for the same colleague, currently I run two different queries to pull all data - I want to know if I can simply run one query that will return every thing?
Schedule an import or export operation
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Oct 23, 2014
I'm trying to have users enter multiple IDs from a table into a text box separated by newline chars, and then (once they press a button) have some sort of macro or code read each line and pull a report I've created based on the ID. Is that possible?
Example:
Table
ID
DataPoint1
DataPoint 2
DataPoint 3
1
d1
d4
d7
2
d2
d5
d8
3
d3
d6
d9
Text Box (User will enter values and hit OK)
2
3
Report
ID: 2
DataPoint 1: d2
DataPoint 2: d5
DataPoint 3: d8
-------Page Break------------
ID: 3
DataPoint 1: d3
DataPoint 2: d6
DataPoint 3: d9
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Nov 5, 2014
I have a form (form1) that will populate with records (table1) based on key fields of "Project Number" and at time-points we will update part of the record, and then we create a word document detailing the updates with a couple of other bits of information not in original record.
Basically I want it to go from the original form (form1) into another form (form2) (via a command button) taking the key field of "Project Number" where it will ask the bits of information that we don't need have already and the contact person.
I have got this to store in a different table (table2) using a key field of just "ID" from the original records (table1). A list of contact people are in a separate table (table3) using a key field of "contact name" which will include other details for them such as address and phone number.
So from "form2" I would like to produce a report that contains information form "table1" based on the "Project Number" and "table2" based on "ID" as just been generated and "table 3" which is based on "contact name".
So I want to pull information form the records based on the certain key fields but struggling for it to pull it successfully...
Got relationships between:
"contact name" fields in both "table2" and "table3"
"project number" fields in both "table1" and table2"
In a query for the report I have all the appropriate fields, but only have the "contact name" and "project number" from "table2" is this right? or do I need both in?
Or would it be easier to draw all this information into "form2" but don't really want to select that many drop down boxes or would it be able to pull it from the "contact name" and "project number" boxes????
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May 1, 2013
Is it possible to run a basic select query to pull records based on multiple strings entered by a user?
I have a query with field criteria - Like '*' & [Type In MMDBID:-] & '*'
This allows the user to input one MMDBID and the records are retrieved from the db.
I can also use the OR statement in the same field criteria "AB123" OR "BC123", and all records based on those values are pulled back.
But I cannot get the user to input multiple values and I tried amending the SQL string based on the OR criteria above
SQL statement (Like) is below :
SELECT tblFund.MMDBID, tblFund.[Investment Name], tblCodesLive.[IOE Code], tblCodesLive.[Uptix Code], tblFund.[Red Payment Deadline]
FROM (tblFund INNER JOIN tblCodesLive ON tblFund.MMDBID = tblCodesLive.MMDBID) INNER JOIN tblContact ON (tblFund.MMDBID = tblContact.MMDBID) AND (tblCodesLive.MMDBID = tblContact.MMDBID)
WHERE (((tblFund.MMDBID) Like '*' & [Type In MMDBID:-] & '*') AND ((tblFund.Editing)=False) AND ((tblFund.Closed_Fund)=False));
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Mar 27, 2013
I have record like below:
id s q
1 11 11
2 14 15
I want to sum record 1 and record 2 and put them in next record.
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May 2, 2013
Any way to build something into a sub-query that says 'if no records are found, return '0' or some other string'?
Otherwise is there a way to make a master query ignore sub-queries if they return no records?
Allow me to explain in more detail: I have a series of sub-queries, most of these take the sum of several fields from a number of different tables, and I have a main query which combines all of these, to be used as the basis of a summary report.
These queries aren't a problem, but I have a few other essential queries which take the modal (most common....) entry for fields which aren't numerical. So I can't use the sum function.
Now, if all the sub-queries are working then so does the main query, however if one of them fails to find a result, then none of them show up in the main query. I don't know why.
The issue is that depending on the date range selected, some of the tables targeted by the sub-queries don't have any records at all, so when they are run they return nothing. The sum queries can handle this since they just return 0, but those searching for modal records just find nothing (not 0's and not null fields, just blank across all rows).
Here's an example of my sql statement for the modal queries.
Code:
SELECT TOP 1 Trends.Trend AS ModeTboxTalk, "1" AS [Key]
FROM Trends INNER JOIN [Toolbox Talks] ON Trends.TrendID = [Toolbox Talks].TrendID
GROUP BY Trends.Trend, [Toolbox Talks].TrendID, [Toolbox Talks].TalkDate
HAVING ((([Toolbox Talks].TalkDate)<=[Forms]![WeeklyReportSelect]![WeekBox] And ([Toolbox Talks].TalkDate)>[Forms]![WeeklyReportSelect]![WeekBox]-7) AND (([Toolbox Talks].SiteID)=[Forms]![WeeklyReportSelect]![SiteBox]))
ORDER BY Count([Toolbox Talks].TrendID) DESC;
- FYI the weekly select form is where users select the week and site they want to report against. So it would be really peachy if I could tell the above to say something like 'no trend this week' if indeed there were no records.
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Jun 3, 2013
All using access 2010. Here's the situation. I built a searchform according to datapigtechnologies video. Used a query with criterias on fields i want to search on the form: ex.
Code:
Like [frm]![frmMyform]![MyField]
It worked fine i thought until i ran the same query outside the form without the criteria field. I filtered the query for the same result and the one used on the search form did not return all data records for that particular result set. Ex. on the searchform; I select the fields I wanted to filter then ran the query. I come up with only 9 records when it should be 18 I get with running the exact same query without the criteria and manually filter the results.
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May 5, 2015
I have built a contacts manager based on an Outlook export (I know I can link the two programs, but I wanted to customize the contacts a bit further). I built the database in a way that phone numbers, addresses, etc. allow for multiple entries for each person under the same column using a foreign key. The only difference is a field called "Type" which designates the entry for Home, Work, etc. The issue I ran into is when I queried the data I get multiple entries for the same record. As you are all likely aware, Access repeats the data in a query for each different case. For example if Bob Jones has a personal and work phone number, Access will show the results in a query like this:
1. Bob Jones 555-555-5555 Personal
1. Bob Jones 555-222-2222 Work
2. Jerry Smith 555-111-1111 Personal
If I kept the data in Access it wouldn't necessarily be an issue. However, I want to be able to export the data in an excel file. How do I get Excel to return the data so it looks like this:
1. Bob Jones 555-555-5555 Personal 555-222-2222 Work
2. Jerry Smith 555-111-1111 Personal
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Aug 18, 2013
I want to add a number to my results within a query depending on the month and how many results. For example I have 10 results in my query 3 from January, 5 from March and the rest from April. The 3 from January would be 1,2,3. The five in March would be 1,2,3,4,5 and so on. Is it possible to do?
I'm using access 2003.
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Sep 22, 2015
I need to be able to query the service dates for the bill. So I can query 1509 for the .billYYMM and .readdate and it will give me the TO Date. How do I in the same query tell the query to subtract 1 from the BillYYMM that I just entered and give me the read date for that field in that query? So Query 1 MBRHISTDETL.BILLMOYR and in the criteria box use [Enter the Bill Month Year YYMM you want to search for] will allow me to run the query at any time for any bill month year that I enter. So another field in that query is MBRHISTDETL.READDATE. So to get the FROM date and the TO date i need the following MRBHISTDETL.BILLMOYR (whatever I enter as input) and MBRHISTDETL.READDATE that corresponds and then I need [MRBHISTDETL.BILLMOYR]-1 and MBRHISTDETL.READDATE. The first gives me the TO date and the 2nd gives me the FROM date?
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Oct 12, 2013
I there is no result in query, I need the default result zero in my form field. I only use query wizard to create queries.
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May 29, 2007
All:
I'd like to make the result of my text box flash (in my form) if the its value is less than 30..For example. If A - B < 30, then the result whatever it is as long as it is less than 30..Is this possible in Access? thanks in advance.. :
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Sep 22, 2007
I have a data source table with names, addresses and UK postcodes, and another table that has partial postcodes (the bit before the space) and I need to look up the local authority for each postcode. I created a front end that links to both tables and tried converting the full postcode in one table to the first 4 characters and the partial postcode in the other table to the first 4 characters too, using two separate queries, both of which give the right results. Then I used a third query based on both of the above to match up the records from both queries, but I get a "Data type mismatch in criteria expression" error. I am just using queries on tables because I'm not very au fait with VBA and so on. Any ideas, anyone please? (I can happily email all to anyone who wants to look.)
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Nov 7, 2006
I need to know a way to make to perform the following tasks
When I choose a selection from the first pull down it will fill the next pull down list with different values depending on what I choose on the first pull down list
:eek:
any suggestions?
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Nov 14, 2006
Hi,
I'm totally newbie so please go easy on me, I finally learnt how to make database and tables by reading online tutorials. I'm now able to create a simple database in access, using tables and stuff. I want to ask, say i put 500 entries in my database and then i want to search for some specific data, how do i do that?
Say I'm making a database of model's agencies, and i want to pull all the models working in same agency and stuff like that, how do i do that. Do i have to create queries or forms? i'm confused, please help.
Tania.
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